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In Mobile Last updated: August 30, 2023
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When work is not listed and organized, there is always a fear of missing out on important stuff.

This is not only about work. You can relate it to anything in life. Whether you are studying or running a business, you need to plan and schedule your time. This is the best way to enhance your productivity and get more done in less time.

Earlier, notepads were used for keeping track of tasks. Technology evolved, and people are currently using advanced to-do list apps on their phones and desktops. New tasks are waiting for you every single day.

Issues without a To-do List

If there is no to-do list for your employees, they will waste a huge amount of time. They might not know the tasks they have to complete until someone tells them to do it.

These issues can be easily resolved with the use of to-do list apps.

Now, let us relate to this through a different scenario.

If you are going to get groceries, you write a list of all the items that you have to purchase. If you don’t create a list, then there are high chances of forgetting some items.

Even if you have written the list on a piece of paper, you have to handle that small piece of paper until you finish your shopping. There are high chances of this list getting misplaced among other papers.

Traditional to-do list

A simple to-do list app can solve all these issues. You can write a complete list of items on your phone and carry it to any place with you.

Use of To-do List Apps in Companies

Every company is looking for ways to manage its employees effectively. Every project comprises various tasks, and it is challenging to keep track of every task and the assigned employee. This is where to-do list apps come in handy.

Employees can create individual to-do lists or even collaborative to-do lists to enhance company efficiency.

There are plenty of to-do list apps available in the market for mobile phone users. And we are here to make it easy for you to choose the best one. Whether you are an Android or iOS user, you will find some worthy to-do list apps in this article for maintaining a schedule.

Company Task Management

These apps will not only help you keep track of your tasks, but you will also see a productivity boost.


Todoist has grown to be the most popular app when it comes to to-do lists. The team keeps on adding plenty of new features to the app to make it more useful for the users. The interface is pretty minimalistic with a straightforward approach. If you are looking for a to-do list app for handling your personal routines or even the routines of a small team, then this is the perfect app for you.

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The app is similar to the yellow notepad everyone might have used earlier. While adding any task, you can set due dates, priorities for every task, and also recurring dates. With the help of Smart Schedule, the app will suggest optimum dates if you are looking forward to scheduling or rescheduling your existing tasks.  Todoist login can help you organize all your tasks.

The best thing about Todoist is that it is available on all platforms, from Android and iOS to Windows and Mac. On top of that, Todoist can be integrated with various other productivity tools like Slack, Thunderbird, Gmail, and more.

Available on: Android and iOS is the easiest of all to-do apps with a drag-and-drop interface for creating as well as managing your to-dos. There are tasks and subtasks folders to make it easy to handle.

The best feature is the voice-entry one. So, if you are tired of writing long to-do lists, then this is the perfect app for you. It allows you to enter your schedule directly through your voice. So, it would just act as a virtual personal assistant for you. has managed to retain users with its simple and effective UI/UX design. There is no need to spend more than 5 minutes getting familiar with the tool and creating your to-do lists for enhancing productivity. There are customized theme options also available to give a suitable look to your to-do lists. You can even add notes within tasks to remember some details.

Available on: Android and iOS

Microsoft To Do

If you are a fan of Outlook, then you would have definitely heard about Microsoft To Do. It was announced after Microsoft acquired Wunderlist. It is a personal to-do list app with all the basic features to help you schedule.

The best thing about this app is its integration with the entire Microsoft ecosystem. If you are using Outlook, then you can sync all your tasks to mobile through this task management app.

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Microsoft To-Do allows you to set customized background images for setting the mood. So, even if you are looking at the task list for the entire day, you won’t get bored with the boring textured background.

There are some drawbacks also associated with this app. There are no collaboration tools or any feature for subtasks. On top of that, there is a limit on the file size you can share, which hinders the users a lot. So, if you are working with a dynamic team, you may find better apps than this.

Available on: Android and iOS


TickTick is a fast-growing to-do list app in the market. With this app, you can expect quick task adding because of natural language processing. There are pinned notifications and widgets available on the mobile version to add your tasks easily and get back to your work immediately.

You can organize all your tasks through due dates, tags, and lists. The app also allows you to add sub-tasks to your primary task.

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An additional feature in TickTick is the Pomodoro timer. So, you can schedule your tasks and also stay productive with the Pomodoro timer through a single app. On top of that, you can also integrate the app with third-party calendars to keep a track of all your tasks and appointments from the same screen.

TickTick comes with a habit-tracking tool. This will monitor how often you were able to stick with your tasks and how often did you skip. The latest feature also allows its users to prioritize their tasks to see what’s urgent on the list. So, you get a feature-rich to-do list app in TickTick.

Available on: Android and iOS

Google Keep

Google Keep doesn’t offer any robust functionalities because it is meant for personal use. If you are looking for a diary that you can carry anywhere with you, then Google Keep is the perfect choice for you. It can help you journal all your thoughts, ideas, and even task lists.

Even if it’s built for personal use, you can still collaborate with others by sharing the same note through email. Google Keep allows you to import all your notes into Google Docs directly. So, you can use all their formatting options directly.

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The best functionality of Google Keep is that you can not only record voice notes, but the app can even dictate your notes through a smartphone, and you can transcribe them with software. Google Keep provides excellent reminders that include voice reminders too.

It is not the best to-do list app, but you can definitely rely on it for personal use.

Available on: Android


Trello is a widely used Kanban app that can also be used for to-do list creation. You can create boards and even customize them as per your requirements in this app. There are plenty of use cases possible for this to-do list app.

You can use Trello for event planning, task management, reminders, scheduling your daily routines, and even as a grocery list app. So, if there’s any requirement for list creation, you can rely on this app.

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If you are looking for an app or tool to manage your company tasks and clients, then also Trello is an excellent choice. Its unique features will boost your company’s productivity to the next level. You can create a workflow of the operations that need to be handled by the employees in the Trello app itself. With this, the employees never have to sit idle and can directly start with the next task.

Trello also supports a public link functionality for sharing your boards with members outside of your team.

Available on: Android and iOS


WorkFlowy is a cloud-based tool that allows its users to manage all their tasks and to-do lists. The entire interface of WorkFlowy is pretty minimalistic, where you can jot down every point similar to a notepad. So, if you have any ideas, you can directly note them down and break those points into different nodes to add more information.


When you have plenty of ideas in your mind, you can rely on WorkFlowy for managing your scattered ideas. You can use it for both personal use and team collaborations. If certain tasks are completed or unimportant, then you can hide or archive those tasks to keep them away from sight. You can even export the file with all the information or tasks to the required person through this app.

The only drawback of WorkFlowy is that there are limited color formatting options for bifurcating your lists.

Available on: Android and iOS


If you love to work with the GTD (Getting Things Done) method, then OmniFocus is the perfect choice for you. There are plenty of features for complying with the GTD method. OmniFocus has a colorful interface to enhance your experience of task management.


You can create different projects and even group them together with the help of folders. The best feature of OmniFocus is batch editing. You can edit multiple items simultaneously with this feature. On top of that, you can add plenty of information or even a step-by-step procedure for every task.

OmniFocus also comes with customizable tags for making it easy to track your tasks. It allows you to use perspective for analyzing what is the next big thing on your schedule so that you can prioritize tasks and get things done faster.

Available on: iOS


If you are looking for a simple to-do list app for managing and scheduling your daily routines, then Things is the right choice for you. It is a simple app with an elegant design. The entire app is built around the task management features, and it allows you to organize and execute all your to-dos in an effective manner.

The best thing about Things is the drag-and-drop interface. You can quickly rearrange the tasks as per your priorities with the help of this feature. On top of that, you can even give structure to your tasks with the help of the headings functionality.

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You don’t need to worry about missing out on any deadline if you have Things installed. You can add time-based reminders with a single touch or even through the voice function. The calendar view will give you an overview of the entire week or month for better clarity.

Things provide you with pie charts to monitor your progress. So, you know it very well when you miss out on your tasks.

Available on: iOS


Taskito is built with the motive of enhancing personal productivity. So, you can easily manage and schedule your tasks with this daily organizer app. The best thing about Taskito is that it is an ad-free to-do list app. So, there is no need to worry about annoying pop-up ads. Taskito also comes with 15 different themes to make the design elegant and attractive.

Taskito has come up with a perfect mix of simplicity and features. You can use the Timeline View for seeing all your calendar events, reminders, and to-dos in a single place. Adding reminders on your tasks can help you keep track of your agenda for every day.


Taskito allows you to import Google Calendar for seeing your daily schedule with ease. Even if you switch your Android device, you can instantly sync all your tasks and projects. Taskito helps you out in sorting all your tasks based on priority to determine the importance of every task.

Available on: Android

To-Do List

To-Do List is a free and easy-to-use scheduler and manager app. This is a worthy app for tracking your daily to-dos and enhancing productivity. This app will help you keep a work-life balance. The To-Do List app comes with a simple and efficient interface.

There is a huge variety of colors to segregate your tasks and manage everything effectively. Never miss out on any deadlines with daily reminders for alarms. You can also turn on recurring to-do task reminders to simplify your routine.

To-do List

The Calendar View will make it easy to plan your entire day, week, or month. You will never have to lose your to-do lists because of the syncing feature.

Available on: Android


GoodTask is a powerful task management app based on Apple’s Reminders and Calendars. There are various features added to help you reach a new level of productivity. Whether you want a simple checklist for maintaining your grocery shopping, or you have to plan a complex project, you can do it all with GoodTask.

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As it syncs directly with iOS Reminders and Calendars, you can check your schedule very easily. GoodTask also has Smart Lists for filtering your tasks through different parameters. You can check them on a daily, weekly, and monthly basis. It also supports Quick Actions and Text Snippets for adding your frequent tasks in a blink.

The app’s appearance is completely customizable with the use of different themes as per your preference. So, you can create your to-do list app the way you want.

Available on: iOS

Conclusion ⏰

To-do lists are considered the most effective way for organizing your work life and your daily routines. The right to-do list app can make your work easier. So, you only need to try out different apps available in the market and choose the right one as per your requirements. These apps are effective for both personal use and team use.

You may also look at some of the time tracking tools for teams and the best reminder apps to ensure you don’t miss any important appointments.

  • Dhruv Parmar
    Dhruv is a senior content writer at Geekflare with proficiency in every niche. He mainly focuses on technology, product reviews, crypto, blockchain, and how-to articles. Other than these niches, he also likes to write about freelancing,… read more
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