14 Best Resource Management Software in 2024

Resource management software helps businesses manage project workloads, allocate the right resources, and track project deliverables to get projects done on time and within budget.

The top 5 benefits of using resource management software are:

• Balancing workloads by allocating optimal resources.
• Reducing costs through avoiding resource wastage and making data-driven decisions.
• Gaining clear visibility into resource and skills availability.
• Automating task assignments based on resource capability and availability.
• Enhancing collaboration with team members across projects.

Businesses of all sizes can use the below best resource management software to streamline time-tracking, workload management, and task allocation to improve resource efficiency.

• Smartsheet
• Resource Guru
• Wrike
• ClickUp
• Kantata
• Teamdeck
• Forecast
• ActiveCollab
• Float
• Saviom
• Process
• Instagantt
• Hubplanner
• LiquidPlanner
• Show moreShow less

Smartsheet

Smartsheet makes you a pro at resource management with a birds-eye view of your organization’s routine activities.

Its powerful time-tracking allows tracing to the minute level to make the most out of your workforce. The People section permits role-based access and can help manage full-timers and contractors.

Besides, you can check each project overview and have the figures indicating any under or over-utilization of the resources.

Additionally, Smartsheet supports 100 undo-redo scheduling operations in an active browser session.

With its project templates, one can simultaneously update or import multiple projects.

Ultimately, the time, expense, budget, and utilization reports make it easy to analyze the overall performance and improve for future projects accordingly.

Finally, you have everything and more to experience firsthand with a no-credit card, 14-day free trial.

Resource Guru

Resource Guru is a resource management software that helps you manage and schedule your team resources. Using it, you can record the details, find the best resource for a job and manage resources efficiently to achieve your goals faster.

This cloud-based software is ideal for tracking any kind of resource, be it human resources, available meeting rooms, or equipment. You can also use it as an employee directory that is helpful during the onboarding process for team overview.

Resource Guru features

• Custom fields for resource categorization
• Track the availability of individual resources
• Manage freelancers by archiving and unarchiving
• Approval workflow to manage the time of in-demand people
• Meeting room booking system for managing bookings

With Resource Guru, you can control who has access to the bookings and any other things with granular control. It also helps your team to stay up to date on workload with accuracy. Moreover, it supports integration with other systems via Zapier to manage your resource pool with less time and effort. 

Wrike

Wrike is part of the world-renowned virtualization and cloud company Citrix. It has extensive functionality, ensuring that resources and team managers stay structured throughout the project lifecycle.

The software creates visual projects through Kanban boards and Gantt charts and works together in a dispersed environment and multiple projects.

The dashboard segregates work into three sections: Tasks, Projects, and Folders. Folders are a hierarchical structure for organizing tasks in projects. Each project is tasked with a specific framework. The project manager can allocate particular tasks to individual resources with data and due dates.

The software has built-in templates that help maximize resource and project productivity in several ways, including creating product roadmaps, visibility of incoming projects, effective communication plans, breaking complex projects into easy-to-implement phases, etc.

Wrike resource management features

• Project automation and risk estimation
• Provides 360-degree visibility of end activities
• Tailor-made tools for every team and every industry
• Powerful tools like voice commands and smart replies

Wrike platform allows 400+ integrations such as Salesforce, CRM software, Slack, Microsoft Teams, and many others that will not stop or hinder the successful implementation of commitments.

Is Wrike free?

Yes, it has a free version with limited functionalities. The software is subscription-based, and its price starts at $10 per user/month. During its trial period, the software can also be tested free of cost for 14 days.

ClickUp

ClickUp is a productivity platform that serves to organize team projects, tasks, and workflow in an all-in-one environment. It covers team collaboration for small and medium-sized companies by managing resources and planning and performing activities.

The ClickUp software is now the tool of over 10 million users, among whom are such reputed names as IBM, Spotify, Netflix, T-Mobile, Logitech, etc.

It battles resource management like a champ, giving the tools needed to see exactly where your team is expending their energy. Workload dashboards, task assignments, and timelines lay out a clear picture of how resources are being allocated, while features like workload leveling and time tracking put optimization at one’s fingertips.

Automating tasks that are repetitive will save valuable time and shared workspaces as well, with messaging and customizable permission to keep everybody in the loop about resource usage and changes.

Resource management for your projects is turned into a superpower with ClickUp, seeing, optimizing, and collaborating in one place.

How much does ClickUp costs?

The pricing starts at $7 per user/month. ClickUp also has a free version for unlimited tasks and unlimited free plan members with 100MB storage.

Kantata

Kantata is an award-winning software for dynamic resource optimization. It was named 1st for resource management, project management, and work management by G2 Grids in 2021.

It is used to deploy teams in real-time based on business scenarios with different needs. The software allows you to see the impact on productivity and profits when adjustments are made at the resource level.

It has a uniqueness of forecasting resources needed for upcoming projects. It also helps to analyze the requirements and profitability of ongoing projects.

This software has everything you need to manage resources in real-time and meet ever-increasing expectations.

Kantata features

• Designed to demonstrate continuous improvement with real-time response
• Defining areas for sustainable development
• Help balance resource competencies based on project demand
• Assessing multiple plans concurrently

Kantata has won numerous awards. It is not only an advanced resource management software but also provides a platform for comprehensive project and task management with forecasting of future resource requirements.

Teamdeck

Teamdeck is a widely used all-in-one RMS. The company claims teams from North America, South America, Europe, Australia, the Middle and the Far East, and Africa use its resource management applications.

The tool includes all the access options needed to manage resources, such as planning, scheduling, timekeeping, vacation management, and more. Its simple calendar view allows you to perform the important tasks of tracking unallocated resources, assigning activities to them, and monitoring their schedule.

From revenue or billing of points, managers can calculate KPIs (Key Performance Indicators) and ROI (Return on Investment), and their adaptive reports help determine team commitment.

The software dashboard assists in forecasting future project requirements based on projects in the pipeline.

It also allows for proper tracking of hourly work progress and team vacations. With the ability to manage leaves through approval/rejection processes, including public holidays and resource absence reasons, Teamdeck provides full control over resource utilization across multiple projects.

Teamdeck pricing

Teamdeck pricing starts at $5.40 per month. You can also avail a 30-day free trial.

Forecast

Forecast platform is an award-winning software. It has won many titles from the world’s leading G2 evaluation platform for best project management, resource management, task management, and many others.

It is complete project management software that helps ensure the final execution of activities and the absorption of all resources’ capacities. Its other modules, such as project management, team collaboration, time management, business intelligence, and AI work automation, can easily be integrated with its resource management platform.

One of its uniqueness is that it is one of the fastest-going-live software, helping teams from SMBs implement it faster and start delivering. It has a higher user adoption rate than any other software in this category.

Forecast features

• Faster time tracking of resources based on artificial intelligence suggestions
• Provides a real-time view of the utilization and capacity of all resources
• Adjust workload to avoid problems
• Automatically calculates resource usage to understand better the ​​time spent on use.

Forecast software helps resource or project managers plan and adjust activities to address bottlenecks and set standards to meet deadlines.

ActiveCollab

ActiveCollab is another easy-to-use software that handles all phases of project management, including work management, team collaboration, time and resource management, customer management, and profitability.

Managers or directors can use this software to plan project activities and manage resources from inception to completion.

It’s an easy environment to build effective communication and collaboration with your team, other managers, and customers. It is free for small projects with a limit of 3 users.

ActiveCollab features

• Automated task planning
• Import projects from other apps and integration Zapier, Slack, Webhooks
• Tasklist and Kanban view
• Cloud storage integration

A simple platform for assessing project status, time spent on resources, and business profitability, helping to ensure commitments are within budget. The price starts at $3.17/month/agent. You can test this software for free for 14 days before using it in your work environment.

Float

Float was explicitly developed for resource management, scheduling, and capacity planning. It helps create and assign tasks in seconds, add project phases and deadlines, assign resources and manage team capacity.

According to the company, it is used in various industries, including agencies, consulting firms, architectural firms, IT firms, and others.

The platform enables the integration of existing enterprise workflows for project management, scheduling, Slack updates, and more. This software can also manage complex project requirements, in addition to resource capacity visualization and project reports.

Float features

• This platform provides resource forecasts, showing project estimates versus actuals.
• A pre-populated built-in timesheet helps resources get the job done with ease.
• Flexibility in resource planning for managers and to log time for resources from anywhere
• Personal data protection backed by GDPR and SOC2 compliance

Float is one of the most popular resource management platforms in this category. Easy to use and easy to implement, starting at $6 per person per month. There is also a 30-day trial period.

Saviom

Saviom is an advanced resource management software with custom configuration options that can be tweaked according to project requirements. The software is said to help reduce resource costs by 10 to 30% and increase resource utilization by 10 to 20%.

One of its uniquenesses is that the platform predicts full transparency of resources, including requirements, unpaid resources, over- and underutilization, and capacity planning, using real-time multidimensional analytics.

It is a comprehensive resource management platform that helps SMEs predict resource requirements in advance based on supply and demand analysis.

The software helps you quickly identify and allocate the right resources on time, based on opportunities, locations, areas of interest, etc.

Saviom features

• Understand project finances such as costs, revenues, profit margins,
• Optimize unbilled resources to improve resource utilization
• It helps identify gaps between resource matrix-like actual and forecast
• Intelligent business dashboard for analysis and reporting

If you are looking for end-to-end resource management software for engineering, accounting, IT, construction, or consulting, Saviom is your best choice. It helps with resource planning, capacity planning, reporting, and analysis, as well as integration with other workflow platforms. Prices are available upon request for a quote. It also offers a 60-day free trial.

Process

Process is software for work and resource management. It is an easy-to-use software to create multiple workflows, assign different resources, and track progress.

One of the keys to workflow management is document organization, and this software provides a simple interface for creating, organizing, and sharing documents across teams.

The drag-and-drop interface allows managers to create and assign tasks to teams in minutes and track progress and receive notifications via dashboards. One of its uniqueness is that you can create tasks based on conditions that are met, such as:  if / then.

Process features

• Workflow creation based on approval matrix, either single or multi-stage
• Ability to integrate more than 1000 applications
• Automatically schedule and assign workflows and update your other apps
• Integrated forms for automatic data collection from other apps

It is a complete team collaboration and workflow management software with multiple features such as task automation, embedded scheduled workflows, and other automation modules that make it easy to create, assign, and track workflows and resources. For pricing, please contact the sales team.

Instagantt

Instagantt is a Gantt chart platform for project management. The Gantt chart is a bar chart method that can be used to plan, schedule, and track projects of any size.

Apart from being a bar graph platform, it also has various built-in features to help manage tasks, teams, and budgets and make projects a success.

It is a complete project management software that helps plan project deadlines, establish dependencies and baselines, allocate resources, and perform teamwork.

Its workload function ensures that the resource is not overloaded or underused, creating a balanced team and workload.

Instagantt features

• Faster Gantt charts with an intuitive platform
• Interactive dashboard to visualize deadlines, progress, and resources for each project
• Easy Asana project integration

If you are looking for an award-winning resource and project management software based on the Gantt chart platform, this software is enough. This advanced Gantt chart solution is available at affordable prices, starting at $12/month. You can even try the trial version 7 days before buying.

Hubplanner

Hubplanner offers a complete solution with several key functions, such as resource management, task planning, timekeeping, and project planning in one dashboard, which is easy to implement and use.

Its simple dashboard offers complete transparency of the entire team’s schedule across projects and events. The reporting structure has been developed with enterprise-level design in mind, which provides comprehensive indicators to track usage.

It has a separate planning module for scheduling that can be integrated into resource management. Its uniqueness is that the manager can plan the project budget, feed billing rates, and calculate project expenditures.

Hubplanner features

• Easy drag-and-drop schedule for project teams
• It can monitor the implementation of individual resources or projects
• It can show real-time analytics of all your projects and resources
• Resource leaves and vacation, request and approval workflow

This software can be used for free for 60 days. If you’re looking for an end-to-end resource management activity, the hub planner will get the job done. Its price starts at $7 per resource/month.

LiquidPlanner

LiquidPlanner is an innovative project management solution that includes advanced predictive scheduling functionalities that separate it from its competitors. It provides secure positions for comprehensive project planning, therefore enabling teams to deal with essential projects and monitor their development in a very efficient manner.

It allows the convenience of a centralized pool to organize members of teams based on their availability, expertise, and workload levels. This would give every individual clarity on who is working on what project at that point.

Through real-time updates, this enables LiquidPlanner users to view likely bottlenecks or underused people as they allocate resources.

This powerful tool has intelligent planning capabilities, predictive scheduling, balanced workloads, ranged estimates, and task prioritization. LiquidPlanner places automation at the heart of the current business practices and eases the tasks of project and team management.

✅ Pros	❌ Cons
Intelligent predictive scheduling engine	It can be pricey for small business
Automatic Dynamic Management	Limited integration
Balanced workloads
Task prioritization

How much does LiquidPlanner cost?

You can avail a 14-day free trial that includes all features and functionalities. Its pricing starts at $15 per user/month.

How is resource management done?

Due to advances in technology, previous resource management methods have been phased out or are at least preferred in the current scenario.

In the past, traditional calendars, Excel worksheets, Microsoft Access, and Word documents were used to manage, assign, and schedule resources.

Traditional or any manual method of resource management would be time-consuming and may not yield expected results, especially in managing multiple projects and teams in different locations and the WFH (work from home) culture.

Today’s resource management tools give better visibility of the projects or tasks they are working on, their availability, and their schedules. Its real-time connectivity mechanism allows managers, employees, and stakeholders to stay updated and get a clear idea of ​​ongoing projects and projects in the pipeline, which helps to make informed decisions and set milestones.

Some of the benefits of resource management tools are listed below:

• Set expectations and follow to close
• Increase flexibility in managing remote teams
• Easy to schedule and plan actions with short meetings
• Real-time tracking of employee work status
• Availability and connectivity of team and manager as per their need arises
• Micromanagement can be eliminated, leading to overall satisfaction

Conclusion

Resource management is one of the most challenging tasks in any phase of project management, but with the right tools and software, it can become much easier.

Almost all resource management tools discussed above are award-winning, you won’t go wrong in picking them.