16 Best Workflow Automation Software [2024]

monday.com is headquartered in Tel Aviv, Israel, while also having offices in the US. The company has more than 220,000 customers. Automation is available with Standard plans and above, with prices ranging from $12-19 per user, per month. Specializing in project management and featuring several customizable templates, monday.com is the best workflow automation tool for visual workflows and team collaboration.

monday.com offers real-time collaboration with the option to automatically add users to tasks and notify users via customizable “if > then” parameters. The software integrates with 200+ tools, such as Gmail, Slack, and Google Calendar. Users can set up automation within these apps (e.g. notifying Slack channels when a project status has been completed).

The monday.com app supports 13 languages, including Japanese, Traditional Chinese, Swedish, German, and Korean. It also has several project management features, such as customizable Gantt chart views and the option to create task cards before assigning users.

monday.com lets teams provide feedback with commenting features and attachments. The app also has native app add-ons, such as TeamBoard and Google Sheets Automation.

Bitrix24 has more than 15,000,000 customers around the world. At the heart of Bitrix24 is CRM, complete with project management, online collaboration, and communication tools with workflow management and a powerful AI assistant.

By default, Bitrix24 provides five workflows: Leave Approval, Business Trip, General Requests, Purchase Request, and Expense Report. It is possible to create new workflows to automate daily tasks, such as purchasing products or negotiating contracts.

Bitrix24 automated workflows can be used to take a document through approval stages, assign tasks, send emails, or notify of an approaching deadline. This way, you can approve a business trip, request a leave, and more.

Due to the mobile app, it is possible to start and control workflows on the go. Users can check how long it takes to approve employees’ requests and optimize the average execution time of the workflows. All these tools are available in Professional and Enterprise plans.

The Bitrix24 software is available in 18 languages, including German, Spanish, Chinese (traditional and simplified), Italian, French, and Vietnamese. It also has several project management features with Gantt chart and a website builder with AI.

All process-related activity is saved and stored in a single dashboard, so there’s no need to open every stage of a process to see its details and history. Bitrix24 offers various workflow templates, which are pre-configured sequences of actions that allow you to launch processes quickly.

Zapier was founded in 2011 and is headquartered in the US. Over 2.2 million people use the tool, which integrates with more than 6,000 apps. This, along with the ability to create unlimited “Zaps” (even with a free plan), make it the best for no-code platform for automation and integrations.

Some of Zapier’s third-party integrations include Slack, Gmail, Outlook, and Tiktok. Several native app integrations, such as Email by Zapier and Formatter by Zapier, also exist in the marketplace. Teams can make custom Zaps to automate their workflows in several ways, such as automatically uploading files and making draft emails. None of these require coding experience.

As of May 2024, Zapier is only available in English. However, you can use Zaps — like Translation by Zapier — to translate your automations into 100+ languages. Zapier also has a Zap builder, which uses AI to perform several actions. For example, teams can write documentation using this tool.

Zapier lacks native project management features, but teams can easily use the tool with Asana, Notion, monday.com, and numerous other productivity solutions. It also has three add-ons for $20/mo extra: Tables Premium, Chatbots Premium, and Interfaces Premium.

ClickUp, founded in 2017 by Zeb Evans and Alex Yurkowski, is based in the US. More than 10 million people use the software, which has comprehensive project management tools like multiple viewing options. Users can also make custom task types and choose from different status templates, making it the best workflow automation software for built-in project management and customization.

ClickUp has mobile accessibility via iOS and Android apps, and users can use AI to get ideas and ask for an overview of urgent tasks. Teams using the app’s automation features can automatically assign users when certain actions are triggered, and it’s also possible to exclude metrics so that workflows are more accurate.

Teams can build custom integrations and apps with ClickUp’s API, and ClickUp itself also integrates with over 1,000 apps. Examples include GitHub, Google Drive, and a one-way sync with Apple Calendar and Google Calendar. Users can also integrate SSO with Google, Microsoft, and Okta.

ClickUp lets users choose from seven language variations, including Brazilian Portuguese and Latin American Spanish. German, Italian, and French are also available. Project management features include goal-setting, commenting features, and workload views.

In addition to what’s already included in monthly plans, ClickUp lets users add extra automations if needed. These cost $19.99/mo (1,000 actions), $99.99/mo (10,000 actions), and $299.99/mo (100,000 actions) respectively.

Jira was acquired by Atlassian in 2019, but the software has been around since 2002. The company is headquartered in Australia. With a drag-and-drop interface, Scrum boards, and capacity planning, Jira is the best workflow automation solution for task management, software teams, and customizable workflows.

Teams can set up auto-assignees to ensure that projects get allocated appropriately, and Jira’s drag-and-drop automations allow users to set up powerful workflows without consuming too much time. The app’s automation features also let teams automatically mark completed tasks as finished and automatically close dormant requests. The automation will leave a comment in case the customer wants to reopen the case.

Jira has a daily Slack summary feature to quickly resolve issues. Project management features include timeline views, real-time syncing, and the ability to add documents. Progress reports are also available for comprehensive projects, such as app development.

Users can integrate Jira with apps like Figma, Scriptrunner, and other Atlassian-owned software like Trello and Confluence. Jira supports over 15 languages, including English, Danish, Japanese, Hungarian, and Turkish. Jira Service Management is currently working on introducing Vietnamese as well.

Integrify was founded in 2001 by Rich Trusky and Dave Willsey, and is headquartered in the US. The company is owned by PSPDFKit and features process-builders, service portals, and form designers. These all contribute to Integrify being the best workflow automation solution for process collaboration and self-service portals.

Teams can test-run their processes to ensure that everything works as it should, and it’s also possible to drag and drop elements from start to finish. The same feature is also available for forms. Note and commenting features help project management run more smoothly between teams, and teams can use Javascript and other programming languages to customize forms.

Integrify integrates with Slack, Salesforce, Sage, SAP, and a handful of other software tools. The app offers real-time insights and team progress reports.

Integrify Pricing

Integrify’s pricing is based on custom quotes.

Jotform is an online form builder based in San Francisco, California, and is used by over 25 million people. Since the software focuses on form creation, it’s the best software for form-triggered workflows. Meanwhile, integrations like JotPoll and Google Analytics make it the best workflow automation software for data collection.

Jotform integrates with Zapier, allowing users to automate workflows in project management software like Trello and Asana. Through its marketplace, it’s also possible to integrate Jotform with other apps like OneDrive and Airtable.

Users can navigate Jotform in dozens of languages, including Indonesian, Arabic, Italian, English, and Dutch. Automation is available on all plans.

Wrike was founded in 2006 by Andrew Filev, and the company is headquartered in the US. More than 20,000 businesses use the software, which features analytics like budget and actual spending by OKRs. The app also features task management, custom workflows, and Kanban/Gantt chart views, making it our top choice for customizable tasks, analytics, and enterprise needs.

Teams using Wrike can add custom task automation conditions and choose who they want to mention when these actions are triggered. Account and space-level members get comprehensive permissions. The former can customize account-level workflows, and the latter can adjust all tasks and projects.

Wrike has desktop and mobile apps and supports automation/integration with WordPress, Google Sheets, Salesforce, Outlook, SurveyMonkey, and more. The API integrates workflows you’ve created in the Wrike app.

Wrike has advanced features, with roadmaps available for all of your projects. Collaborative tools include adding attachments and commenting. Teams can also see how much of their budget remains, and project portfolio management is also available. Wrike supports eight languages, including Spanish, Italian, and French.

Pneumatic Workflow was founded in May 2020 by Anton Seidler and Stepan Rodinov. The app has an AI-powered workflow builder and video-based workflows, along with an editing toolbar that lets you delete and reorganize text. These features Pneumatic the best workflow automation software for no-code visual-building and workflow customization.

Teams using Pneumatic get a template builder that lets you add variables and assign people to the task. Users can integrate Zapier with the Pneumatic public API, and every pricing tier has access to all features. Pneumatic can also handle migration for you. Using Zapier, teams can also integrate apps like Salesforce and Slack.

With the Pneumatic workflow builder, users can tell the assistant exactly what they want. After doing that, the tool will work on building the necessary processes.

Kissflow was founded in 2003 and became a SaaS company in 2012. Headquartered in the US, Kissflow has over a million users; companies using the service include Pepsi and Caribbean Airlines. With pre-built dashboards, pivot table visualization, and custom-made forms, Kissflow is the best workflow management for process reporting and approval workflows.

Teams using Kissflow can access a no-code app builder and build pages without programming experience. The app shows product stock levels and offers multiple automation customizations, including visual trees, so that teams can see the whole process from start to finish.

Kissflow can integrate with APIs, and users can integrate the tool with Zoho Flow, Asana, Basecamp, and many other apps (including the Google Workspace and Microsoft Office suites). The app supports five languages: English: German, Italian, French, and Spanish.

In addition to its third-party integrations, Kissflow has several pre-built low-code apps. These include an applicant tracking system, bug tracking system, and expense management.

Next Matter, founded in 2018, is headquartered in Berlin, Germany and used by brands like Branch, Dance, and wefox. With system integrations, conditional assignments, and seamless collaboration, Next Matter is the best workflow automation software for operations management and cross-team workflows. The app also lets users automate customer service, compliance, and operations.

Next Matter has a live dashboard that lets teams track deadlines, SLAs, and more. This dashboard is broken down into several sections, such as initial review. The app also features metric analysis like know-your-customer (KYC) workflow completion time and completed KYC instances.

Teams using Next Matter can integrate the app with 40+ apps, including Gmail, Google Calendar, Microsoft Office, Trello, and Webflow.

Qntrl is owned by Zoho Corporation, based in India. The app features process mapping tools, such as form creation and the ability to divide processes as needed. These, alongside post-stage automated actions and process filtering, make Qntrl the best workflow automation app for orchestrating workflows within existing tools.

Teams using Qntrl can view all of their requests in a centralized location and receive real-time updates as tasks progress. The app also lets users automate process checks and delegate tasks based on responsibilities at each project stage. Triggers can be set up for new form entries and numerous other actions.

The app automatically generates documents and can automate common tasks; users can set expiration dates if they want to stop these at some point. Qntrl also has usage and duration reports.

Qntrl is available in English and Brazilian Portuguese. Over 750 app integrations are available via Zoho Flow, including Zoho CRM and Microsoft Excel.

Qntrl Pricing

Qntrl costs £12 per user, per month, with no user limits.

Box Relay is a workflow automation service offered by Box, a company headquartered in the US. Several for-profit and non-profit organizations use the service, including the US Forest Service and Broadcom. Box Relay integrates well with other Box services (e.g. e-signatures), making it the best software for document-centric workflows and automation.

Box Relay is available in Enterprise Plus plans. Users can automatically assign tasks, send notifications, and set up file and folder actions. Teams can also export audit histories to get a full overview of each workflow.

Users with Box Enterprise Plans get access to unlimited runs and can create their own workflow templates.

Box Relay Pricing

Box Relay is available with custom pricing on an Enterprise Plus plan, and you get access to all features with this subscription.

IFTTT was founded in 2010 and is headquartered in San Francisco, California. Over 27 million people use the app, including more than 900 brands; examples include Google, Calendly, Slack, and Instagram. With automation tools like tailoring Instagram posts for LinkedIn, IFTTT is the best workflow automation solution for social media.

Teams can use Applets to automate social media posting and repurpose content already published on other platforms. For example, IFTTT has a LinkedIn article generator and the option to draft tweets when going live on Twitch.

IFTTT also allows users to post Instagram photos to their Facebook page. Free plan members get two Applets and unlimited Applet runs, along with the option to create their own Applets. Paid plan members can access exclusive triggers and actions.

Power Apps is a Microsoft product that launched in 2016 after initial testing the year before. Over 20 million people, including 7.5 million+ developers, use the platform worldwide. With AI-building suggestions, development simplification through templates, and custom code development for expanding app capabilities, Power Apps is the best workflow automation software for modernizing legacy apps.

Teams using Power Apps can also utilize low-code technology to implement changes via Microsoft PowerFx, and it’s possible to create tailored app experiences using Power Apps. The tool also integrates with Copilot, and users can use this software to automate their processes and write code.

Power Apps offers approval workflows, AI suggestions, data migration, and the option to start for free or with templates. Teams can connect the app with programs like Amazon S3 and Airmeet.

n8n was founded in 2019 and is headquartered in Berlin, Germany. The app offers workflow pausing, debug features and both coding and no-code API connection. These features help n8n offer the best automated workflow solutions for technical teams.

Teams using n8n can copy and paste their imports and exports, meaning they can use them whenever they want. Users also have access to more than 800 workflow templates, including workflow user authentication, the ability to retrieve website data via GPTs, and new lead qualification. n8n also lets teams make advanced chatbots and personalized assistants.

To ensure that workflows are exactly as they should be, n8n allows users to drag and drop different AI tools via integration with LangChain. Moreover, n8n lets teams fork and adjust its source code to customize their processes exactly how they need.

n8n integrates with Slack, Freshdesk, Wise, Zoom, Google Keep, and several other apps. As of May 2024, the app is only available in English.