MeetGeek Review: Meet the AI Meeting Automation Geek

MeetGeek

$

15

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MeetGeek is an AI-based meeting assistant that records, transcribes, and summarizes online meetings. Its detailed analytics help in post-meeting workflows by highlighting decisions, next steps, concerns, and member sentiment, in addition to analyzing custom key performance indicators.

MeetGeek started operations in 2020, with its headquarters in Romania.

As someone who attends meetings on a frequent basis, I decided to test out MeetGeek’s features for myself.

I’ll explore the platform’s capabilities to determine its benefits and shortcomings. By the end of this MeetGeek review, you’ll know if the tool suits your needs and use cases!

Features

• Global Search to find critical information from meeting transcripts
• Meeting Templates to make the most out of varying types of interactions, including client calls and interviews
• Team collaboration with granular control over meeting sharing
• 20+ integrations and an API to expand the coverage further

Pros

• Excellent transcription accuracy
• Presents a single interface to handle meeting transcriptions from different platforms (Google Meet, Zoom, and Microsoft Teams)
• In-depth, customizable meeting insights
• Free forever tier for individuals

Cons

• Transcription editor is a pain to work with
• MeetGeek’s Slack bot fumbled in my brief testing

I remember the dread of forgetting what my manager instructed me in one of the key meetings about our audience acquisition. Though we have a flat culture where we interact with total freedom, it still embarrassed the hell out of me to ask what she told me the other day.

But my case is far from the worst.

People often report of “meetings hangovers” and stamp these online gatherings as “unproductive” and “frustrating”. ^[1] As much as 44% of global employees simply dislike meetings, according to the State of Work Innovation Study, 2024. ^[2]

To rectify this, one thing managers can do is bring down the number of meetings and their duration to an absolute minimum. Finally, you’ll need an AI meeting bot like MeetGeek to squeeze the most out of every interaction.

What is MeetGeek?

MeetGeek is an AI-powered meeting assistant that transcribes, summarizes, analyzes, and records virtual meetings automatically.

In my brief testing, it transcribed with close to 100% accuracy and presented me with insights that would have taken 3x the meeting time if done manually. Its meeting analysis details the overall participation, concerns, and member sentiment. Besides, the AI-based highlights, indicating the decisions taken and the next steps, are meant to boost meeting productivity multifold.

Finally, you’ve got the integrations and sharing capabilities, making MeetGeek worthy of our coverage 😎 and your attention. 🤩

Stay tuned to the following sections that entail my experience with this AI meeting bot, how it works, the ups and downs, and more.

How MeetGeek Helps with Meetings

I hope you’re not confusing MeetGeek with just another meeting transcription software because it’s much more than what appears on the surface. I tried all of its major features and have made a list with short explanations you can check subsequently.

Auto-recording

You have audio and video recordings of the meetings automatically done with MeetGeek. The free plan doesn’t provide video, but you still get playable (not downloadable) audio at varying speeds (1x to 3x).

Paid plans provide high-definition video and storage and the option to make them available locally using downloads.

Transcription & Analytics

MeetGeek prepares accurate transcriptions and sends the invitees their copies at the end of meetings. The email comes loaded with meet summaries, next steps, AI insights, and highlights.

The admin has the email copy as well as MeetGeek’s user dashboard for going through it again.

You can check the screenshot below, where the UI has the conversation recorded word-by-word with speakers tagged.

Another menu lets you check the summary, insights, and context, as indicated in the following image.

These AI insights evaluate meetings on productivity, speaker involvement, agenda, next steps, etc., to provide an elevated meeting experience.

In terms of conversation mode, MeetGeek is perfectly capable in English, but their website is also positive about its functionality in French, Spanish, Portuguese, German, and more. You can go through MeetGeek’s language support section for the complete list. I recommend checking it once since the AI insights aren’t available for all the 250+ languages and dialects.

Meeting Automation

Once you connect MeetGeek to your meeting calendar, you don’t have to lift as much as a finger to get it working. It automatically joins the meeting as an attendee (but you have the option to disallow it).

Besides, you can manually invite it to unplanned meetings with a click. For this to work, you need to install its Chrome extension, which enables a floating icon within the active meeting app (I tested with Google Meet 👇).

Simply click this icon (as in the previous image), and it joins in a few (up to 90) seconds.

AI-powered Summarization

MeetGeek’s user dashboard allows the admins to check previous meetings. The tile view, as in the below screenshot, indicates the meeting title, number of attendees, duration, date, and host.

Next, you can click the desired meeting to get the summary. This interface is meant to email meeting notes to others from within. Take a look. 👇

You can also copy, regenerate (with AI), and manually edit the text to perfection before sending it to your team. An extremely handy “Use Anchors” toggle provides clickable timestamps within the summary that send you straight to the underlying transcription section.

Global Search

MeetGeek lets you search through all the meeting transcriptions at one go. You can check out the screenshot below where I searched “paid plan”, and it tagged two meetings having the keyword.

And it’s not just the word or phrase; you also see the exact lines, which is helpful in the case of searching the entire transcription for more context.

MeetGeek Slack bot

Did you notice the “Chat with your past meetings” button in the “Past Meetings” screen?

Well, this allows you to connect MeetGeek with Slack. It will provide you with a Slack bot to summarize, share, and ask questions about past meetings within your team’s Slack workspace.

You can also query this bot about meeting productivity, insights, and more. I asked it to tell me about all the events held in the current month, and it listed all the past meetings.

Lastly, I queried it about any upcoming events, and it denied there were any when, indeed, I had two of them lined up in the coming weeks (also visible in the MeetGeek web interface). You can check the interaction in the following image.

I pinged it subsequently about them, and it apologized for the oversight. This serves as an important reminder that while these AI systems are useful, human “oversight” is indispensable.

How to Access MeetGeek?

The best way to access MeetGeek is on a web browser. Sign up for it using your existing Microsoft, Google, or Apple account, business or personal.

Once logged in, you can sync MeetGeek with Google and Microsoft Calendar. This action will import your meetings into the MeetGeek user dashboard and have it automatically request you to join the upcoming events.

However, you can turn auto-joining off for specific meetings or events from select platforms, including Zoom, Google Meet, and Microsoft Team, as illustrated in the preceding image.

This also enables you to set custom agenda for future meetings, in addition to using Meeting Templates (discussed later) and regulating its access.

Just so you know, MeetGeek also has apps for iOS and Android for “on-the-go” people. I have tried it on my iPhone 13 and took some screenshots you can check. 👇

The mobile app has upcoming and past meetings. Like its desktop sibling, the iOS app allowed me to check the specific meeting meetings, highlights, and transcripts.

The best part is “Record”. You can use this to record yourself (or your team) on the fly. These recordings also appear as a meeting in MeetGeek UI, with all the insights, summaries, and all that you get with standard events.

Does MeetGeek Support Team Collaboration?

You bet! MeetGeek offers features for team meetings, where admins can create teams, add members, and configure access permissions.

There are two primary settings here: viewing and sharing. For instance, you can allow a team member to view others’ meetings or share theirs or both. Likewise, admins have the privilege to keep their meetings private. Finally, there is a manual mode where you can decide on sharing on a meeting-by-meeting basis.

You can check the team setup in this MeetGeek tutorial.

Is MeetGeek Enterprise-ready?

MeetGeek has data security & retention, branding, and scaling sorted out for the heavy hitters out there.

For starters, MeetGeek is built on Amazon Web Services (AWS), a cloud platform known for its compliance, security, and scaling. As a positive consequence, MeetGeek users get support for complying with 140+ global privacy laws and frameworks, including GDPR, CCPA, PCI-DSS, HIPAA, SOC 2, FedRAMP, and more.

Likewise, MeetGeek automatically inherits one of the best security postures in the entire cloud industry, which includes data encryption in transit (256-bit TLS) and at rest (256-bit AES).

You can check this out more in the MeetGeek Security section.

Branding isn’t a problem either, as you can customize the meeting emails with your company logo, colors, and signature.

Finally, you have custom data retention, unlimited transcript & video storage, and a dedicated account manager for MeetGeek to support your high-stakes venture.

What are Meeting Templates?

Templates enable you to tailor the MeetGeek meeting analysis to your specific business-related metrics. While the default meeting summary and insights hover around concerns, decisions, facts, tasks, and next steps, you can use templates to input your own.

For instance, you can have a competitor analysis report or employee performance as one of the highlighting factors in the AI summaries.

Similarly, Meeting Templates have provisions for customizing key performance indicators, which generally default to clear next steps, engagement, meeting on time, participation, speaker distribution, and more.

These templates also allow you to set an agenda based on the meeting type, general or else. Besides, it has a “Dictionary”, where you can put domain-specific words or phrases for better output by MeetGeek AI.

While you can create custom meeting templates, some of the already available ones are general, internal meetings, customer-facing, recruiting, and investors.

MeetGeek Use Cases

I suggest everyone, irrespective of the industry and size, try MeetGeek if they routinely conduct online business conversations. You can be an online tutor taking online classes, a busy HR conducting interviews, or someone from the sales or marketing realm. Still, I have categorized MeetGeek’s ideal customers; you can check if you fall into one of these groups.

• Freelancers: Every client call is critical, and you don’t want details to slip in the cracks. MeetGeek helps you look professional as you automatically record the meet-ups and have the summary ready as a file record, which you can instantly share with all the stakeholders.

• Startups: Small teams are often burdened with keeping track of the interviews, partner calls, and not to mention—internal meetings. With MeetGeek’s meeting templates, you can evaluate each outing on a custom scale. Its analytics also play a big role in maximizing meeting value by storing data and offering AI-based insights.

• Agencies: Depending on the size, an agency can drown with the sheer weight of the information overload they get with their client and partner calls. MeetGeek, in this case, enables you to club events from popular platforms in one single interface. Besides, you can categorize meetings and collaborate for the best possible productivity.

• Mid-size to Enterprise Users: The number of meetings grows with the headcount. In addition to the meeting summaries, insights, and collaboration, MeetGeek can help you store and analyze information in the long run. Plus, its compliance with popular laws helps the business thrive in major economies.

MeetGeek Integrations

MeetGeek has integrations for Google Meet, Zoom, Microsoft Teams, Slack, Jira, HubSpot, Salesforce, Notion, ClickUp, Trello, and more.

You can also connect it to thousands of other business apps via Zapier.

Furthermore, you have MeetGeek API and webhooks to integrate it with existing systems and third-party tools. This API allows programmatic use of transcripts, highlights, summaries, and audio/video.

MeetGeek Pricing

In addition to the free plan, MeetGeek has three paid tiers with varying features, which I have summarized in the subsequent table.

Plans & Features	Basic	Pro	Business	Enterprise
Monthly per-user pricing	Free	$15	$29	$59
Free trial	100% free	❌	14-days	❌
HD video recording	❌	✅	✅	✅
Team collaboration	❌	❌	✅	✅
User license management	❌	✅	✅	✅
Meeting templates	Limited	All + Custom	All + Custom	All + Custom
Branded emails	❌	Add-on	Add-on	Included

Is MeetGeek Free?

MeetGeek has a 100% free plan for individuals. However, premium features such as team management, HD recording, downloads, and more are paid.

What I Don’t Like About MeetGeek?

There is so much working in favor of this AI meeting bot. Still, nothing is without imperfections, and MeetGeek isn’t an exception to this universal law.

The first thing that I didn’t like about MeetGeek is the price. Though it has a free version, which I much appreciate, a $15/user/month price feels draconian to a bootstrapped startup interested in plain-simple meeting transcriptions. MeetGeek could’ve released a vanilla and cheaper edition for the teams.

Secondly, the Slack integration needs major improvements. I mean, Slack is the de-facto communication playground for geographically dispersed teams. And the fact that it couldn’t even tell me the scheduled meetings is such a shame, which can spell disaster for business professionals.

The last is that you might not need MeetGeek at all if you’re subscribed to something like Google Workspace and can do with only recordings and transcripts.

MeetGeek Alternatives

In the table below, I’ve compared MeetGeek with alternatives like Otter.ai, Fireflies.ai, Gong, Fathom, and Copilot.

MeetGeek Verdict

MeetGeek checks all the right boxes for anyone wanting to boost virtual meeting productivity. It can record, transcribe, summarize, and draw insights and has templates to cover a wide variety of online interactions.

One small downside is the price tag, which seems justified only for meeting-heavy business users. But you should also know MeetGeek has a generous free plan individuals can use indefinitely. I also wouldn’t recommend it too highly if you’re heavily reliant on Slack, as the integration needs work.

Based on my testing experience, MeetGeek receives the Geekflare Innovation Award for its overall feature set, especially transcription accuracy, automation, data security, and meeting templates.

At last, I recommend MeetGeek if your finances allow it. Or at least take the free plan if you’re into online meetings at all and upgrade if needed.

References

Click to Expand

1. 1. The Hidden Toll of Meeting Hangovers – Harvard Business Review
2. 2. The State of Work Innovation – Asana Work Innovation Lab