14 Top Document Management Software (DMS) in 2024

Box helps companies bring all their content into one secured system to increase team productivity and reduce risks. It allows users to create and co-edit business documents from any device using real-time cloud collaboration tools like Box Canvas and Box Notes.

With Box, in addition to pre-built workflow templates and custom-configured templates, users can utilize the no-code builder to create document workflows. Its integration support lets companies connect their content with over 1500 apps, including Google Workspace, Microsoft 365, Zoom, Salesforce, Oracle, and Zapier.

Zoho WorkDrive functions as a central document repository that effectively streamlines information across the departments. It is suitable for all industries, including manufacturing, healthcare, legal, retail, IT, real estate, telecom, operations, R&D, and HR, making it the best overall document management solution.

Zoho WorkDrive provides a shared workspace for collaboration, where companies can store documents in the Team folder. Teammates get instant notifications when documents are changed, and admins can assign appropriate permissions to each member. It ensures security with video monitoring, biometric access, and data encryption.

Folderit makes sustainable document management possible for the entire organization with robust IT control and a user-friendly interface. Users can easily find documents from this single source of truth using live search by name, keyword, metadata, and content. It uses OCR technology to make images and scanned documents searchable.

Folderit uses bank-level encryption to ensure the security of the documents. Users can additionally customize password policies, apply 2FA for all users, and use Azure Active Directory (AD) or Okta SSO to safeguard the business files. Admins can add and remove users, grant account-level access to users, get an overview of resource access, and manage custom metadata fields.

OpenKM is a business document management solution that allows companies to control digital document production, storage, and distribution. It offers several administrative tools, such as user role definition, advanced search, access control, document security level, detail use log, automation setup, and user quota.

The OpenKM Zone OCR feature automatically captures a document’s metadata. It also comes with version control with a timestamp, barcode module support, and OCR for turning scanned documents into searchable ones.

Revver (formerly  eFileCabinet) ensures secure document storage from all kinds of internal and external threats. It lets businesses organize the files using advanced features like intuitive folder structures, automated folder creation and security, and metadata.

Revver’s Integrated eSignatures allow users to sign or approve from anywhere. Users can route and receive documents without any hassle.

DocuWare is a document management system where organizations can centrally and securely store all the documents and automate repetitive tasks using workflows. It uses AI for intelligent and structured indexing for quick searching. Companies can also utilize it to create a full-text record of all content for customizable search queries.

DocuWare is capable of capturing paper documents and turning them into digitized copies. Besides documents, it can store emails and attachments from Outlook or any other email client. Users can directly import folders from their Windows computer to securely store them.

Hyland offers a content management suite specially developed for enterprises. Its intelligent process management feature enables streamlining of content-centric processes and faster decision-making.

Hyland offers repository services with features such as annotation, version control, and audit trails. It provides collaboration tools for the enterprise to enjoy the benefits of Microsoft 365 and Google Docs.

LogicalDOC is a powerful yet simple Enterprise Document Management System (EDMS). It simplifies how the business can organize and store documents either in digital or physical format.

ILogicalDOC easily manages paper documents and scanned copies, targeting digital document management. It has a web-based interface designed to make it easy for the user to manipulate tasks like file sharing, security roles, searching company records, and managing registers.

DocuPhase is the top choice for businesses looking for a document management system with sophisticated workflow automation capabilities for routine tasks. This cloud-based solution enables companies to digitally store all their files in a single interface and allow remote access.

DocuPhase facilitates searching files and information using keyword and configurable search features so that users can seamlessly retrieve their required documents. Using workflows, companies can also automatically route the files across the organization.

M-Files allows companies to organize their documents with metadata so that employees can easily find what they want. As a result, team productivity improves by up to 40%, as it takes less time to find the sought document regardless of the file location.

M-Files insert master record data into the documents. Businesses can leverage its Optical Character Recognition (OCR) feature to digitize print documents for better control. By replicating the folder interface, it ensures the auditability of the documents with electronic signatures and personalized views.

Microsoft SharePoint Online is the most suitable document management system for Microsoft 365 users because it syncs well with all other Microsoft 365 products. It allows companies to manage their content, quickly find the necessary information, and collaborate on documents across teams.

Microsoft SharePoint Online lets companies share common resources and applications on the home site and portals for better efficiency.

Hightail is one of the best document management systems, popular for its ability to share large files. It allows users to upload, share, and receive files while tracking them. The recipients are notified automatically, and the senders can secure file access with multiple security features. It lets users preview, stream, and download the files at a faster speed.

Hightail does not need someone to own its account to receive documents. Uploaders can generate a personal Uplink URL for sharing purposes. Businesses can upload documents from the local computer or import them from Microsoft OneDrive, Google Drive, and Dropbox. 256-bit AES encryption and other enterprise-grade security measures play an important role in strengthening the security of the content.

Adobe Document Cloud is a service offered by Adobe that includes Acrobat and Acrobat Sign. It allows businesses to seamlessly edit PDF documents, create PDF workflows, and add e-signatures to the files.

Adobe Document Cloud offers enterprise-level security and complies with industry-specific regulations, such as HIPAA, GLBA, FERPA, and FDA 21 CFR part 11. It also supports integration with prominent platforms such as Microsoft, Google, Salesforce, Workday, Box, Zoho, Dropbox, etc.

Clio is dedicated to legal document management software. Its features, like unlimited storage, advanced search, and e-signature, make it perfect for legal firms. It also lets organizations securely store text, image, audio, and video files through bulk upload.

Cilo is capable of converting text files into legal documents using dynamic legal templates. Its conditional logic feature can simplify drafting by making pronoun adjustments, adding clauses, setting up values for the variables, etc.