Best Employee Scheduling Software to Boost Productivity in 2024

Resource Guru is a staff scheduling solution helping users get a bird’s-eye view of their team and assigned shifts. This resource scheduling platform allows you to track how many employees are overloaded with work and how many remain as untapped resources at work.

Resource Guru’s simple drag-and-drop functionality allows managers to schedule work for multiple employees, even when project demands constantly change. The best part is that while you set the schedule for every employee, you can see if they get overbooked. You can adjust their schedules for other projects and ensure they work to their full potential.

Users are provided with filters that help when adding employees from different departments  and a superfast tool that doesn’t exhibit any signs of lag irrespective of how much data is added to the platform.

Soon is a shift scheduling tool that simplifies daily work scheduling operations, allowing you to get the best resources to complete designated tasks on time.

As a work schedule software, Soon enables you to manage your team’s schedule and ensure everyone’s on track with their tasks. It is a skill-based scheduling tool which is extremely flexible when setting events.

Soon enables its users to find the best talent suited for the tasks under a project. Based on past events, it recollects the resource data, helping managers in deciding which human resource is best suited to complete a task as per expectation. It even suggests availability, possible clashes in the resource’s schedules, and more.

TMetric combines multiple tools for effortless time tracking, employee and project management, and billing.

TMetric employee scheduling software is effective in covering both types of employees, working well-defined hours or irregularly. TMetric allows setting schedules for the whole company at once or selectively per employee. Besides, it has the flexibility to selectively pick holidays and assign additional workdays.

TMetric time tracking lets admins view the total time invested in every activity or project throughout any period. It also integrates with Google or Outlook calendar to track time spent on scheduled events.

BreatheHR is the perfect employee scheduling solution for small businesses facing employee rotas and existing schedule issues. This tool does everything from recording and approving timesheets to ensuring smooth communication.

BreatheHR allows you to save time while creating rotas and assigning shifts to individual team members. It allows you to add roles and shift times in seconds, helping you focus on other pressing tasks. They even offer you the option to use the existing rota schedule as a template for other upcoming weeks to help you save time.

Moreover, BreatheHR allows you to see who can take up the task when setting shifts for team members. This PTO tracking software also captures the leave data for all the team members, giving you a clear picture of who will be available to work different shifts per the set deadlines.

Shiftboard allows users to schedule their workforce on an hourly basis. This employee scheduling software works well for businesses that wish to resolve existing challenges with complex scheduling.

Shiftboard is known for catering to the needs of different business sectors, such as manufacturing, warehousing, energy, healthcare, public safety, and more. They help you automate your schedules after understanding every plant’s and unit’s operations.

Shiftboard allows you to track production line changes, job rotations, and turnarounds through a single dashboard view. What’s more, Shiftboard allows you to auto-block violations of employment laws to ensure no employee feels they’ve been taken advantage of at work.

ScheduleAnywhere is the best solution for businesses that wish to resolve their complex and simple work scheduling needs. It offers 24/7 rotational scheduling to help users set schedules that result in successful work completion.

ScheduleAnywhere is powered by TCP’s AI-based forecasting functionality, Humanity, which automates the scheduling process for businesses. Users also get a spreadsheet-like interface for those familiar with a similar format.

In addition, ScheduleAnywhere offers a self-scheduling timer that lets users control the dates employees are allowed to schedule. This feature automatically sets future schedules and self-scheduling sessions based on the information available to the software.

ZoomShift is another employee scheduler software you must check out for your business. The software provider claims to help its users reduce time spent on time tracking and payroll-related tasks.

As one of the best apps for scheduling employee shifts, ZoomShift helps you move away from Google Sheets or Excel and automate every activity helping you manage resources more flexibly. Its mobile application makes it easier for users to submit their time-off requests no matter where they are. Moreover, the real-time notifications help employees know if their time-off requests were approved or declined.

With ZoomShift employees even have the option to inform team managers if they are arriving late to work. All they have to do is add a comment to the task they are assigned. Managers will receive a notification about this. This way, everyone will be on the same page.

When I Work is an employee scheduling solution for small businesses seeking affordable features. If you run a restaurant, call center, health care facility, or salon, this tool will help you create schedules that can be tracked and managed hassle-free.

When I Work helps you reduce the chaos and control labor costs through smart resource allocation. It starts by helping you onboard new employees to your workplace. Besides this team management feature, you get approved time-off requests, review shift trades, and fill empty shifts in seconds.

When I Work even offers team accountability features like shift confirmation, clock-in, and chat in case team members are late. This helps their users stay on the same page and ensures that the right reasons for delays are identified and worked upon in the future.

Sling is known for helping users build and streamline employee scheduling programs in seconds. From managing time offs to shifting trade requests, it does it all.

Sling enables users to streamline internal communication and build a collaborative environment that results in shift data transparency. It allows you to send personal and group messages to inform employees of the upcoming changes in their shifts and how they need to be executed.

Unlike many team scheduling apps, Sling simplifies the payroll process. It helps you monitor the active working hours and calculate labor costs accordingly. This way, you don’t have to maintain multiple Excel sheets, as it stores and calculates the labor costs daily, weekly, and monthly.

As a staff scheduling software, Deputy is another option your business can explore. This software is popularly known for its easy-to-use interface that helps users set up the solution without technical support.

Users are allowed to control labor costs using the real-time data in Deputy to ensure budgets are not exceeded. It even supports data on every employee’s schedule that helps track empty slots in their schedules. This ability allows hiring of the right number of employees, reducing hiring costs.

You can also automate the scheduling process with Deputy’s AI capabilities. This also reduces wage costs as you can access accurate labor demand data. Its scheduling data helps you fill empty shifts with employees who are best suited for the task.

QuickBooks Time is a time-tracking tool that helps you manage multiple timesheets and approve leaves instantly. While it is a time-tracking tool, users rave about its accounting and payroll functionalities.

One of the biggest highlights of QuickBooks Time is its payroll feature. It offers a payroll product that can be integrated with this time tracking tool. Post integration, users can sync timesheet data with the payroll product to make the invoicing process more efficient.

But here’s what makes this tool better than others: It comes with GPS technology. That means you can track where your team works and how many productive hours they spend completing tasks.

ClockShark is a holistic employee scheduling application that offers a job manager, work calendar, and time clock. It is the perfect fit for businesses who wish to streamline their existing timesheets and track employee productivity hassle-free.

With ClockShark’s drag-and-drop feature, this work scheduling app helps you create shifts in seconds. Users just need to drag the employee name and drop the name tag into the existing schedule. This action will automatically generate a real-time notification for employees.

ClockShark’s editor allows you to change the details of any shift simply by dragging it around the calendar. In the same view, you can also track the planned schedules for the coming weeks and months.

Planday, is a scheduling software for businesses that want to improve their work management. This tool makes it easier for users to schedule employees based on current account staff vacation.

Planday allows you to collaborate faster with team members via messages or SMS. You can either send these to individuals or in group chats. In case of schedule changes, team members can be updated immediately, and everyone will stay in the loop.

Along with easy communication and collaboration features, Planday offers in-depth reporting and insights on staffing costs. Based on shift patterns, the tool helps you calculate employee payrolls and release payments on time.

Clockify is a free scheduling software that helps you manage employee shifts instantly. This time-tracking software helps you monitor productive hours across all projects hassle-free.

Clockify lets you track productivity, billable hours, and attendance via its timesheets. You ae allowed to track the amount of time employees spend using certain apps to identify how they spend their productive hours in a day.

Clockify offers in-depth reports that help you track individual and group activities. This performance management software helps you monitor who is working on which task. This results in managing the payroll system and ensuring timely payment release.

Zoho Shifts is another shift scheduling solution your business can explore. It helps you create conflict-free schedules that both employees and managers can be onboard with hassle-free.

Using Zoho Shifts, you are able to create and assign shifts based on existing employee schedules and job sites. It is possible to filter shifts based on daily or weekly calendar views to create a schedule for employees.

Zoho Shifts enables you to manage all time requests in one place. It offers a mobile app for approving or rejecting vacation requests based on the existing workload. Once the schedule is updated, all employees receive notifications about their upcoming shifts.

From tracking employee overtime to payroll disbursement, Keka it does it all with an interface that is simple and user-friendly.

Keka claims to offer a simple yet intuitive dashboard view that helps users track time and helps managers avoid micromanagement at all costs. That’s not all. Keka users can also create flexible attendance policies for remote working employees. These policies make it easier for managers to track leaves automatically.

Keka helps users automate shift rotation. You can rotate shifts for every employee and add them to multiple schedules. The best part is that managers can carry out shift swapping 24/7. It is an employee onboarding software that offers users employee scheduling and shifting functionalities. Apart from this, it is an interview scheduling software too.