Geekflare is supported by our audience. We may earn affiliate commissions from buying links on this site.
In Business Operations Last updated: September 22, 2023
Share on:
Invicti Web Application Security Scanner – the only solution that delivers automatic verification of vulnerabilities with Proof-Based Scanning™.

As an HVAC professional, your days are filled with countless tasks, from managing work orders and scheduling appointments to tracking inventory and generating invoices.

The demands of running a successful HVAC business can often leave you with little time to focus on what truly matters – growing your company. But fear not, for the solution lies in the world of HVAC software.

Here I bring you a curated list of the best HVAC software solutions that will revolutionize the way you manage your business. These software tools are specifically designed to alleviate the pain points that many HVAC professionals face on a daily basis, offering streamlined workflows, enhanced efficiency, and increased productivity.

Say goodbye to manual processes, wasted hours, and missed opportunities – with the right HVAC software, you can reclaim your time and redirect it towards expanding your business.

Importance of HVAC Software

The most common challenge faced by HVAC professionals is the juggling act of managing multiple tasks simultaneously. From organizing service calls to maintaining customer records, it can be overwhelming to stay on top of everything.

With the help of advanced HVAC software, you can centralize all your operations into a single, intuitive platform. This means no more scrambling between different systems or drowning in paperwork. 

Another major pain point in the HVAC industry is the struggle to track inventory and ensure timely restocking. By leveraging the power of inventory management features offered by HVAC software, you can effortlessly monitor your stock levels, automate reordering, and keep a close eye on your assets.

This level of control and accuracy will not only save you time but also enable you to make informed purchasing decisions, ultimately improving your bottom line.

The nightmare of manually coordinating appointments, managing technician availability, and dealing with last-minute cancellations can be a thing of the past.

These software solutions come equipped with intelligent scheduling features that take into account factors like technician skills, location, and availability, ensuring optimal utilization of your resources.

By automating and optimizing your scheduling, you can minimize downtime, maximize efficiency, and deliver exceptional customer service.

Let’s dive in and discover how these powerful tools can transform your HVAC operations and pave the way for success.

Housecall Pro

Housecall Pro is a HVAC software that comes with a wide range of features. It is designed to optimize your business management processes and free up valuable time for growth. With Housecall Pro, you can seamlessly set up new jobs and schedule recurring appointments, whether you’re in the office or on the go.

YouTube video

The software enables efficient technician and estimator dispatching, ensuring that the right person is assigned to the right job at the right time.

The most efficient feature of Housecall Pro is its employee time tracking functionality, which allows you to effortlessly manage and monitor time cards, making payroll a breeze. The software also enables you to send custom texts and auto-notifications to keep your customers informed and updated throughout the service process.

Housecall Pro goes beyond basic job management and introduces detailed proposals that can include choices and pictures. In addition, the software seamlessly converts estimates into work orders and invoices, streamlining the billing process and reducing administrative burden.

Its ability to build recurring revenue through HVAC service agreements is amazing. It automates review requests after a job, allowing you to gather valuable customer feedback.


Freshdesk, a HVAC software developed by Freshworks, revolutionizes the way you manage and grow your HVAC business. Freshdesk has a robust technician scheduling capability, which allows you to efficiently manage and allocate your workforce.

Through automated dispatch workflows, you can optimize the assignment of tasks and ensure that technicians reach their destinations promptly.

YouTube video

Freshdesk understands the importance of mobility in today’s fast-paced world, and that’s why it offers an intuitive mobile app. This allows technicians to access service requests, update job statuses, and communicate with customers on the go, enhancing productivity and responsiveness.

Additionally, Freshdesk provides extensive technician enablement tools, empowering your team with the necessary resources and knowledge to deliver top-notch service. 

With robust reporting and analytics capabilities, Freshdesk offers valuable insights into your HVAC business performance. You can track key metrics, identify trends, and make data-driven decisions to optimize your operations and drive growth.

Integrations are another strength of Freshdesk, enabling seamless connectivity with other software and platforms. This allows you to leverage existing tools and systems, creating a cohesive ecosystem for your HVAC service management.


Sortly is a comprehensive HVAC inventory management software that offers a range of unique features to streamline your inventory processes. This software is enough to ensure that essential parts and tools are never misplaced or run out.

With Sortly, you can always have the right inventory on the right trucks, reducing delays and increasing efficiency. 

YouTube video

The software also excels in tracking and managing inventory, providing precise information on when items need to be serviced or replaced. You’ll receive low-stock alerts and reminders, ensuring that you never run out of crucial supplies.

Another advantage of Sortly is its maintenance alerts, which help you stay on top of equipment servicing schedules.

Sortly simplifies inventory management by providing a clear view of your stock levels and reordering needs. You can easily track items and perform quick audits using the in-app barcode and QR code scanner.

The software enables you to monitor high-value equipment and tools, minimizing the risk of misplacement. What’s more, Sortly offers flexibility as it can be accessed from your phone, tablet, or computer, giving you the freedom to manage your inventory from anywhere at any time.

With Sortly, you can efficiently manage inventory across multiple locations and fleet vehicles. The software allows you to upload high-resolution photos of inventory, parts, and equipment, enhancing visual tracking and enabling you to monitor their condition over time.

You can also add important details such as manufacturer information and handling instructions for each item. Furthermore, Sortly has received high ratings on Trustpilot, attesting to its reliability and customer satisfaction.


Jobber is a HVAC service software that empowers HVAC professionals with amazing features all within a single platform. The notable advantage of Jobber is its integration with popular HVAC accounting software, including QuickBooks Online, allowing for streamlined time tracking on the job and effective management of customer, invoice, and payment information.

By utilizing Jobber, HVAC businesses can experience enhanced operational efficiency for themselves, their field service technicians, and their customers.

YouTube video

With Jobber, users can easily send professional and detailed estimates to customers, who can conveniently approve them with just a click of a button.

The software also enables the efficient dispatching of HVAC technicians, generating the fastest and most fuel-efficient routes for service calls. Field technicians can access job and client details through their mobile devices, ensuring they have all the necessary information to get the job done right.

Invoicing becomes a breeze with Jobber, as users can send professional invoices to clients and provide various convenient payment methods, making it easy for customers to settle their accounts.

Jobber also offers a client hub, providing a centralized platform for managing communication with clients in a faster and more reliable way. The software further enhances client management through an interactive CRM (Customer Relationship Management) system.

Jobber stands out with its array of features, including convenient payment methods, online bookings, professional quoting capabilities, and efficient client management through an interactive CRM. Additionally, it offers a free trial, allowing users to explore its functionalities before making a commitment.

Read More: Construction CRM Tools To Manage Your Business


DoTimely is an all-in-one HVAC software that simplifies the way you do business, covering every aspect from customer intake to scheduling and payments. DoTimely facilitates seamless invoicing and payment processing in a timely manner. DoTimely enhances customer communication by providing real-time notifications to both customers and your crew. 

YouTube video

The “On My Way” text message feature allows you to notify customers when your technicians are en route, enhancing transparency and customer satisfaction. By providing convenient payment options and streamlining the invoicing process, the software helps you improve cash flow and reduce payment delays.

Detailed reports and dashboards provide valuable insights into business performance, enabling you to make informed decisions and track key metrics. It enables you to store and organize customer details, making it easy to access relevant information whenever needed. 

Additionally, you can set custom prices for customers based on their specific requirements, further enhancing personalization. DoTimely offers integration with other apps, allowing you to connect with other software or tools you may use. This integration capability expands the functionality of DoTimely and promotes seamless data flow across different platforms.


YouTube video

Fieldpulse is a HVAC software that positions itself as an all-in-one solution to efficiently run and grow your HVAC business. Fieldpulse has a Sales suite that empowers your team to effectively manage leads, track opportunities, and convert them into profitable HVAC projects.

This feature enables you to optimize your sales processes and capitalize on potential business opportunities. You can easily manage customer profiles, track interactions, and maintain a comprehensive history of service requests and invoices

The Job Management feature of Fieldpulse allows you to efficiently assign, track, and manage HVAC projects. Fieldpulse also offers Asset Management capabilities, enabling you to track equipment, parts, and inventory efficiently. 

Fieldpulse allows you to generate professional invoices and securely process payments. The software offers a PDF Form Filler feature, enabling you to create, fill out, and store digital forms seamlessly. Fieldpulse also provides GPS Fleet Tracking, allowing you to monitor the location and movement of your vehicles in real-time. 


ServiceFolder is a highly efficient HVAC software that aims to optimize your time management, allowing you to focus on business growth. With its unique features and seamless integration with QuickBooks, Service Folder offers a user-friendly experience for scheduling, managing, and growing your HVAC business.


ServiceFolder enables you to efficiently allocate resources, schedule jobs, and manage your HVAC service operations effectively. Integration with QuickBooks is a notable advantage of Service Folder.

This integration allows for seamless synchronization of financial data, making invoicing, billing, and financial management more efficient. By eliminating the need for manual data entry, Service Folder helps reduce errors and improve overall accuracy in financial processes. 

With ServiceFolder, you can manage your service requests, dispatch technicians efficiently, generate accurate estimates, and create well-organized schedules. It allows you to maintain detailed records of equipment installations, repairs, and maintenance, ensuring accurate asset management.

ServiceFolder’s contracts and service agreements feature enables you to create and manage service contracts with ease. The customer notifications feature allows for automated notifications and updates to keep customers informed.

ServiceFolder also includes a built-in CRM (Customer Relationship Management) system, enabling you to manage customer data, track interactions, and maintain strong customer relationships.

For businesses with multiple locations or franchises, ServiceFolder offers franchise management software, allowing for centralized control and oversight. The mobile compatibility of the software ensures that you can access and manage your HVAC operations on the go.


The world of HVAC software offers a wealth of options that can revolutionize the way you manage your HVAC business. The HVAC industry is constantly evolving, and new software solutions are being developed to address emerging needs and challenges.

To stay ahead of the curve and unlock the full potential of technology for your HVAC business, it is crucial to continue exploring and learning about the latest software innovations. The right HVAC software can be a game-changer, allowing you to streamline your processes, improve efficiency, and ultimately boost your bottom line.

You may also explore some best route optimization software for faster and more efficient delivery.

  • Pankaj Rai
    A writer with 5+ years of experience. My profound experience and strong IT background push me to craft technical write ups that make readers fall in love. Blockchain, Web 3.0, AI, ML, and Cryptography are a few niches to name, that I cover. Simplifying… read more
Thanks to our Sponsors
More great readings on Business Operations
Power Your Business
Some of the tools and services to help your business grow.
  • Invicti uses the Proof-Based Scanning™ to automatically verify the identified vulnerabilities and generate actionable results within just hours.
    Try Invicti
  • Web scraping, residential proxy, proxy manager, web unlocker, search engine crawler, and all you need to collect web data.
    Try Brightdata
  • is an all-in-one work OS to help you manage projects, tasks, work, sales, CRM, operations, workflows, and more.
    Try Monday
  • Intruder is an online vulnerability scanner that finds cyber security weaknesses in your infrastructure, to avoid costly data breaches.
    Try Intruder