10 Best Receipt Scanner Apps/Tools to Keep Track of Expenses [2024]

Receipt Scanner Apps have become an essential tool for individuals and businesses alike.

Whether you’re striving to manage your business’s finances or just want to keep tabs on your personal expenses, knowing where your money is going is crucial.

Receipts from whatever commodities or products you acquire from stores are prone to becoming misplaced, whether in an ocean of documents or a jumble of papers. On the other hand, physical papers are more likely to be damaged or destroyed. So, check out the table below for paperless solutions through receipt scanner apps!

Product	Notable Features
Neat Receipts	Portable scanner, organizes data, syncs with NeatCloud.
SparkReceipt	ChatGPT-powered receipt scanner, cloud-based storage.
Dext	Organizes documents with 99% precision for accounting.
Shoeboxed	Reliable storage for digital tax receipts, easy handling.
Easy Expense	AI-powered receipt scanner, credit card monitoring.
Expensify	Unlimited receipt scanning, mileage tracking, next-day reimbursement.
Smart Receipts	Phone as receipt scanner, customizable reports, PDF, CSV.
Foreceipts	Ideal receipt management, scans paper and digital receipts.
Veryfi	OCR API for advanced data extraction, SKU-level purchase data.
ReceiptPal	Earn cash prizes, gift cards by scanning and uploading receipts.

Switching your printed receipts and papers into digital files might solve these issues, and a receipt scanner is an ideal tool for the task. Some receipt scanners offer internet services enabling you to organize and retrieve your receipts from anywhere.

This article will discuss what you need to know about receipt scanners. So, without further ado, let us begin.

What are Receipt Scanner Apps?

Receipt scanner apps let you take pictures of your physical receipts and turn them into digital copies that you can easily get from shared cloud storage. Before we go any further, let’s learn what a receipt scanner does.

A receipt scanner app is a smartphone application that enables your staff to capture receipts using their cell phones. To save paperwork, businesses have begun using receipt scanners for business costs coupled with OCR (Optical Character Recognition) software.

Is your Business in need of Receipt Scanning Software?

You must examine the value of reading receipts for your company. The most obvious way to decide whether your business should have a receipt scanner app is to look at how frequently and complex your organization’s reimbursement system is.

Examine past data on business expenditures and employee engagement. Ask your employees whether they feel it will assist them.

Most importantly, speak with the finance staff since they are the ones that deal with reimbursements and expense-related issues daily. The receipt scanner app may benefit all corporate personnel by lowering the quantity of manual documentation needed in reimbursement and cost data management.

Advantages of Using a Receipt Scanning App

The old technique of paying reimbursement takes time for both employees and your financial staff. The procedure is also vulnerable to several blunders. It will be challenging for employees to get reimbursement for their expenses if they lose their receipts.

This is where using a receipt scanning app may help you. It enables your staff to submit their receipts quickly in digital format. The optical character recognition algorithms in the app eliminate human errors that may occur when directly inputting data from receipts.

A receipt scanner for your business may also assist your finance department. With digital receipts, they won’t have to hound employees to submit receipt claims.

Receipt scanners are available in various configurations, ranging from physical (computer and mobile scanners) to digital (e.g., apps and online software). However, because this tool is an investment, you should learn the essential aspects that the finest ones offer before purchasing one.

Here’s a list of the key features to look for in a receipt scanner. You may not require all of them, but follow this advice to choose the best one for you.

Features of a Receipt Scanner

It is well-known that every corporation has unique requirements for tracking business receipts. When choosing an app, make sure it suits your company’s needs. With many alternatives available on the market today, it might be challenging to choose.

Here’s a brief rundown of the critical things to consider when choosing a receipt management app.

Adaptability

You may require a portable receipt scanner when you need to monitor expenditure reports and receipts for workers or contractors. This could take the form of a portable scanner.

The scanner’s size is also significant for portability. Opt for a gadget that is lightweight and tiny enough to fit comfortably into a briefcase or bag.

Online Availability

A receipt scanner that can be made available online, like mobility, is handy. You’ll be able to link with accounting software very quickly, accelerating your process. As a result, you’ll be able to retrieve your receipts anytime and from any location.

Storage Space and Security

Whether you select physical or digital cloud storage, you should consider the limitations of your receipt scanner. Would you be scanning receipts on a daily or weekly basis? Will you only use it in rare instances, or will you use it all year? This might help you figure out how much storage you’ll need for your receipt scanner software or on an external drive.

Do not overlook the safety of the storage facility you select. You’ll want to ensure that all receipts and papers are safeguarded by more than one level of protection.

Traditional receipts and documents may be physically damaged or destroyed, but digital records might end up in the wrong hands if appropriate security precautions are not adopted.

Speed

One of the most unpleasant chores a business can undertake is scanning receipts for expenditure statements. Typically, people like to finish this chore as soon as possible, and a lightning-fast receipt scanner may assist. Some scanners may capture a picture of your documents in as little as 7.5 seconds. This is useful for scanning many receipts at once.

File Formats

Your receipts might be formatted in a specific format based on what you’re using them for. A tax accountant may demand that you scan or upload all of your receipts as PDFs, but your work expense program only accepts JPEG photos. Check to see what file formats your receipt scanner accepts, so you do not have to change them after scanning them manually.

Exportability

Lastly, ensure that your scanner covers your whole routine after scanning your receipts. Will you be keeping them on the cloud? Will you be sending them to someone else? Your receipt scanner must be capable of effortlessly transferring scanned papers.

Look out for the best receipt scanner apps on the marketplace now that you know the essential functions of a receipt scanner. Here we go with the list of the best ones.

Neat Receipts

Neat Receipts is an intelligent organization tool and portable scanner. You can scan receipts, contact cards, and paperwork on the go using the Neat Receipts mobile scanner, as the software detects, retrieves and organizes pertinent data.

Features

The NeatReceipts portable scanner is lightweight and compact enough to slip into a briefcase, backpack, or carry-on. It also does not require AC power. Connect it through USB to your computer, and you’re ready to go.
Your computer can power it via USB.
Neat scans and extracts data from everything you scan, resulting in digital resources.
With receipt data, you can create tax or expenditure reports, export to Excel, or sync contacts using Outlook or Address Book more quickly.
It offers a free 30-day trial of NeatCloud, which allows you to sync and backup the Neat files and view them from any browser or mobile device.

Moreover, for as long as you are a NeatCloud subscriber, you will receive NeatCare, which provides additional assistance and accidental damage insurance for your NeatDesk.