Are you running a remote business or functioning as a remote worker traveling around the globe? I’m sure managing physical mail would be your biggest headache, isn’t it? That’s where a virtual mailbox comes in!
Whether your physical office is located in a different location than the registered address, or you don’t have a physical office at all, you can still access postal mail online with the help of a digital mailbox.
The concept of a virtual mailbox is pretty simple. Whatever mail and packages you receive are scanned and made available to you in your digital mailbox so you can view them from anywhere.
A typical virtual mailbox service includes the following:
- Scanning incoming mail
- Forwarding mail
- Forwarding packages
- Check deposit
So, these mailboxes are perfect for remote businesses, freelancers, small businesses, and digital nomads who are always on the go.
When I researched on virtual mailbox services, I found 25 popular ones. To make things easier for you, I’ve shortlisted the top 14 virtual mailbox services. But I’ll discuss the top 8 out of the 14 services in this post!
- 1. iPostal1 – Mailbox Location Across the US and Overseas
- 2. VirtualPostMail – Automate Mail Handling
- 3. PostScan Mail – Best for Secure Online Mail Management with Multi-user Access
- 4. US Global Mail – Ideal for Expats & International Travelers with Low Shipping Rates
- 5. Traveling Mailbox – Best for Frequent Travelers
- 6. LegalZoom Virtual Mail – Best for Established Business
- 7. Anytime Mailbox – Virtual Mailbox Service with 2,500+ Locations Worldwide
- 8. PhysicalAddress.com – Offer 30-day Money-back Guarantee
- Show less
Top Virtual Mailbox Services Comparison
In the table below, I’ve compared the virtual mailbox services on this list based on their locations served, mail handling features, mobile access, and monthly starting price.
iPostal1 | VirtualPostMail | PostScan Mail | US Global Mail | Traveling Mailbox | LegalZoom | Anytime Mailbox | PhysicalAddress.com | |
3,500+ (US) | 5 US States | 800+ (US) | 23 (US) | 50+ (US) | 80+ (US) | 2,500+ (US & Worldwide) | 5 US Cities | |
Mail scanning, managing | Mail scanning | Mail scanning, forwarding | Mail scanning, forwarding, check deposit | Mail scanning, forwarding, filtering, shredding | Mail scanning, forwarding, shredding | Mail reading, shredding, forwarding, scheduling | Mail scanning, shredding | |
 |  | | | | | | | |
$9.99 | $20 | $10 | $19.95 | $15 | $29 | $9.99 | $7.98 | |
Now that you’ve got a brief overview of these services, let’s discuss them in detail!
1. iPostal1
Mailbox Location Across the US and Overseas
iPostal1 has one of the largest virtual mailbox networks in the US and globally. It can cater to over 3,500 physical street addresses in the US. Plus, there are negligible chances of delivery failures or delays because iPostal1 has partnered with DHL, USPS, UPS, and FedEx to take care of deliveries.
You won’t have to worry about charges either, as iPostal1 shows you real-time US shipping rates to choose the most affordable option.
iPostal1 Features
- Allows you to manage both personal and commercial mailboxes with a single account
- Provides services like check depositing, package forwarding, permanent street addresses, and more
- Comes with a mobile app & cloud support to view and manage your mails from anywhere by logging into your accounts
- Allows you to choose how you want the vendor to handle the mailers (shred, open, scan, store, or discard)
iPostal1 Pricing
iPostal1’s pricing starts from $9.99/month.
2. VirtualPostMail
Automate Mail Handling
VirtualPostMail could be the perfect virtual mailbox for you if you’re looking for a registered agent for government and legal correspondence. This is necessary when you’re starting an organization.
The biggest downside of VirtualPostMail is that it’s only available in 5 locations (California, Delaware, Florida, Nevada, and Texas). Plus, it doesn’t have a mobile app to help keep track of your mails while on the go.
Nonetheless, its FREE registered agent with every plan allows you to stay compliant and get same-day access to legal documents as well.
VirtualPostMail Features
- Allows you to set automations for your mail to have it handled exactly how you want
- Integrates with other third-party services to make document management processes easier
- On-site fast processing of your time-sensitive mail within the same day it arrives
VirtualPostMail Pricing
VirtualPostMail’s pricing plans start from $20/month.
3. PostScan Mail
Best for Secure Online Mail Management with Multi-user Access
PostScan Mail simplifies the process of scanning, viewing, and forwarding items from any location. You can also ask the vendor to shred or discard the mail if needed. It allows you to access all your mails through an app or the web dashboard.
With PostScanMail, you can add several users to one account and assign different virtual mailboxes to each of them.
However, what I liked best about PostScan Mail is that it provides filters for businesses so that you can scan, discard, or archive mail automatically.
PostScan Mail Features
- You can access your mail online at any time through your smartphone or email
- No need for physical sorting to view all the incoming mail that is scanned and uploaded
- Sensitive documents are securely shredded to ensure privacy for all mail
PostScan Mail Pricing
PostScan Mail’s services are available from $10/month.
4. US Global Mail
Ideal for Expats & International Travelers with Low Shipping Rates
US Global Mail is a good choice for streamlining mail collection, even if you want to expand operations to different locations. Plus, it’s the ideal choice for expats, entrepreneurs, and international travelers who are more concerned about the security of their virtual mailboxes. It provides bank-grade encryption to protect all your accounts.
The best aspect of US Global Mail is that you can save up to 80% of shipping expenses when you forward packages & envelopes to different locations!
US Global Mail Features
- Free check deposit services in all of their plans, which makes it an excellent choice for digital nomads who are frequently paid with physical checks
- Offers unlimited external scans of incoming mail
- Provides bank-grade encryption and security to protect all your mail accounts
- Allows you to organize payments and invoices through QuickBooks integration
- Automatically recycles junk mail and shreds it at no cost
US Global Mail Pricing
US Global Mail’s prices start from $19.95/month (billed annually).
5. Traveling Mailbox
Best for Frequent Travelers
Traveling Mailbox allows you to streamline your mail by maintaining an online mailbox with filter, scan, upload, shred, or forward capabilities. You can even convert checks, letters, emails, bills, and correspondences into online documents to access them digitally from anywhere in the world. It is available in 50+ addresses in the US.
A unique feature of Traveling Mailbox is that it provides a ScanPAK solution, where you will receive prepaid envelopes from them to fill out crucial documents and return them. After that, it will digitally upload everything in one day to provide you with copies of all significant correspondence.
Traveling Mailbox Features
- Easily access your mails through the OCR software that converts mailers into searchable files
- Top-notch security features like 24-hour surveillance systems and facial recognition solutions
- Allows you to set up email notifications to notify you when any new mail is added
- You can use the online app to manage your mails
Traveling Mailbox Pricing
Traveling Mailbox’s services start from $15/month.
6. LegalZoom Virtual Mail
Best for Established Business
LegalZoom helps you secure your preferred business address and view mail anytime through your mobile phone. You can easily shred what you don’t want and filter out your junk mail with a few taps on the app.
The platform also provides free physical letter storage for up to 30 days, and you get unlimited cloud storage for your digitized mail. I also liked that you get a free package storage service for up to 10 days, along with the option of parcel and mail forwarding.
LegalZoom Features
- Integrates with third-party tools like Dropbox, Quickbooks, Google, Bill.com, and Xero
- Provides you with all the services, including mail scanning, shredding, forwarding, filtering, and even check deposit
LegalZoom Pricing
LegalZoom’s plans are available from $29/month.
7. Anytime Mailbox
Virtual Mailbox Service with 2,500+ Locations Worldwide
Anytime Mailbox is a perfect affordable option for freelancers, entrepreneurs, or travelers who are looking for a virtual mailbox. It not only provides addresses in a majority of the locations in the US, but you can also find a physical address to use in some places in Asia, Australia, Europe, and other continents.
What I liked most about the platform is that despite its lower pricing, you get premium features like mail opening, scanning, shredding, recycling, and even check deposits.
Anytime Mailbox Features
- Other than mail opening and scanning, Anytime Mailbox ensures that you get quick access to digital copies of your mail
- Unlimited digital storage to save copies of all the mail or items you receive
- Allows local pickups for quick mail and parcel management
- Remote mail management at your fingertips with the help of its app
Anytime Mailbox Pricing
Anytime Mailbox’s services start at $9.99/month.
8. PhysicalAddress.com
Offers 30-day Money-back Guarantee
PhysicalAddress.com allows you to view and manage your mail from anywhere worldwide. The platform never outsources the address locations; it’s all managed by their own employees, which means there’s no issue with the privacy or safety of your mail.
I also liked its customer support as it’s available 24/7, ensuring that help and issue resolution is just a few clicks away.
PhysicalAddress.com Features
- You can easily get high-quality screenshots of your scanned mailers through the mobile app
- Provides free 90-day storage and in-person pickup of your parcels
- 30-day money-back guarantee helps you try the service risk-free
PhysicalAddress.com Pricing
You can use PhysicalAddress.com’s services by paying a starting price of $7.98/month.
Honorable Mentions
While I’ve covered the top 8 virtual mail services, here are 5 honorable mentions that you can consider as well.
| Best Virtual Mail Service | About the Service |
|---|---|
| 9. PostNet | Best for In-store Pickup and Scanning Services |
| 10. Northwest Registered Agent | Best for Small-scale Businesses and Startups |
| 11. PostalAnnex | Best for Local Retail Access |
| 12. L4SB | Best for Business Privacy and Ensuring Compliance |
| 13. Bizee | Best Free Virtual Mail Service for New Businesses |
What Is a Virtual Mailbox?
A virtual mailbox will provide you with a physical mailing address that can work best for small businesses, freelancers, travelers, and everyone who doesn’t have an office or works from home. So, it can either be a P.O. box or a street address, and when you sign up for a mailing address, you will receive all your mail there.
The virtual mailbox processes the mail at its physical location and notifies you so that you can take necessary action. They will scan the exterior of the mail to update you about the arrival of any new mail through an email or mobile app. You can take some of the most common actions like scanning, opening, shredding, recycling, forwarding to your current physical address, or even holding for pickup.
The primary purpose of a virtual mailbox is to get a physical mailing address for your company, which also makes you look more professional and reputable.
Virtual mailboxes benefit every individual or business focused on remote operations. They don’t have to worry about relocating or traveling because virtual mailboxes handle all their mail while constantly updating them.
If you fall into any of these categories, a virtual mailbox service will suit your needs:
- Traveling professionals like freelancers, digital nomads, and remote workers
- Contract workers like traveling nurses or people on temporary assignments
- Small business owners without a physical office
- Expats who are staying in a different country but want to receive mail to their US address
- A person who is relocating to a new place but doesn’t want to miss out on any mail
7 Features to Look for in the Virtual Mailbox
Whenever you’re selecting a virtual post office box for your business or any purpose, you should consider these features:
1. Real Street Address
Having a business address in a reputable location makes a massive difference for your business, and that’s why people chase prestigious locations for their virtual mailboxes. You can receive mail from all carriers like DHL, USPS, FedEx, and more with a real street address. Plus, if you plan on turning your business into an LLC, a virtual mailbox will help.
2. Mail Scanning & Digital Access
Virtual mail service provides you with scanned images of all incoming mail. So, you can easily view your mail remotely through a secure web dashboard or a mobile app. Real-time mail management becomes easy because you can access it from anywhere worldwide, and you won’t have to take care of the physical clutter.
3. Mail Forwarding & Package Handling
Ensure that the virtual mailbox service is flexible enough to forward your mail to whichever location you are in. This makes receiving packages easier if you’re on the move. Additionally, look for virtual mailboxes that support international mail forwarding to receive important documents and packages worldwide.
4. Check Deposit Service
Visiting the bank to deposit checks is time-consuming, especially for business owners. With virtual mailboxes, you can get faster access to funds, and it’s also a convenient option for international users who wish to deposit checks in US banks.
5. Multiple Address Locations
Connecting with a virtual mailbox service with access to multiple address locations across cities or states is a big benefit because you get flexibility and privacy. It also helps a lot when you’re trying to build your presence in multiple markets in the US.
The best part about multiple address locations is that you can even set up one address per purpose, like personal mail & business mail.
6. Secure Mail Disposal & Shredding
When relying on a digital mailbox, you must ensure your mail is safely handled, disposed of, and shredded. You never want your sensitive business information to get leaked at any point. So, you must look for a virtual mailbox with proper privacy regulations, secure mail handling, and prompt shredding of unwanted mail.
7. Transparent Pricing & No Hidden Fees
You need to ensure that all the pricing and fees are mentioned clearly while you sign up for a virtual mailbox service. Otherwise, they may charge external fees for scanning, storage, forwarding, or other services without your knowledge.
Conclusion
Whether you’re running a small business or handling large enterprises, you can benefit a lot with the help of a virtual mailbox. It’s the perfect choice to make your remote business look reputable, presentable, and authentic. Plus, having a real street address at a prestigious location increases your business credibility!
So, when are you getting your own virtual mailbox?