11 Best Workflow Management Software to Flow Your Work

monday.com is a versatile tool for managing projects and tasks across various functions and industries. It can be used to manage everything from OKRs down to support tickets.

Its well-designed UI has easy-to-discover features, making it a joy to work with. Most users won’t need any training to start using it.

I was pleased with the rich and super-helpful line-up of visualization options it presents to clearly understand the status of tasks, projects, portfolios, resources, and OKRs.

I found the AI-powered features genuinely useful rather than just ticking boxes. Apart from the ready-made template features such as categorization, translation, and extraction of action items, users can create custom AI actions by writing their own prompts.

monday.com contains a powerful no-code automation engine that drives up efficiency. It offers a vast library of automation templates, including those that leverage integrated apps. Users can also set up custom automations to accommodate almost every complex business logic.

monday.com Pricing

monday.com offers a free plan of up to 2 seats. The other premium plans are as follows.

– Basic: $9/seat/month

– Standard: $12/seat/month

– Pro: $19/seat/month

– Enterprise: Custom pricing

Wrike is a highly customizable work management tool that gives users complete control over their workspaces’ look, feel, and organization.

It offers work management templates tailored for various functions and industries. Wrike allows you to choose any WBS that works best for you. You have the option of visualizing your work plan and progress in calendar, Kanban board, and Gantt chart views.

I was impressed by the proofing tool for reviewing and finalizing creative assets. It streamlines proofing without needing to share files and exchange emails. Feedback from reviewers and approvers is visible alongside the assets.

It provides a great collaboration feature called Wrike Document Editor, which allows file editing in-app. Wrike’s AI and automation features can compete with the best. Its Gen AI can create drafts of complete project plans. It can also edit content to modify tone, translate, or summarize it.

Wrike Pricing

Wrike offers a 14-day free trial to explore its features and functionality. The paid plans are as follows.

– Free: $0/user/month [Intelligent task management]

– Team: $10/user/month [Effective team management]

– Business: $24.80/user/month [Customizable platform for any use case]

– Enterprise: Custom pricing [For large teams]

– Pinnacle: Custom pricing [For teams with complex work needs]

Smartsheet is a comprehensive work management platform suitable for use cases such as progress tracking, content planning, team collaboration, etc.

It includes spreadsheet features apart from the standard work management software features. This allows canny users to derive deep insights from data, using complex calculations to drive business decisions.

Smartsheet’s AI features go beyond the now pervasive text Gen AI and stand out for the utility value they provide. I loved the AI feature that generates charts, graphs, spreadsheet formulas, and functions from written text prompts.

Among the collaboration features, users can create file libraries in addition to messaging, mentions, notifications, and file attachments to tasks and projects.

The most helpful feature of Smartsheet is the large collection of use case templates that get you up and running quickly.

Smartsheet offers no-code workflow automations and turnkey integrations with many popular apps like Google Workspace, Slack, MS Teams, Outlook 365, Salesforce, and Power BI.

Smartsheet Pricing

Smartsheet offers four different plans to choose from, which are as follows.

– Pro: $9/member/month [For people and teams wanting to track, share, and manage projects]

– Business: $19/member/month [For businesses looking to align people, projects, and programs]

– Enterprise: Custom pricing [For organizations needing to build complex solutions]

– Advanced Work Management: Custom pricing [For organizations aiming to manage large-scale portfolios]

Zoho Creator is a low-code app development platform. It enables business professionals without coding knowledge to create custom SaaS apps for their use cases.

Every app on Zoho Creator is automatically created in web, smartphone, and tablet variants. Mobile apps are created for both Android and iOS.

Zoho Creator can be used to create internal company apps and portals for partners, customers, and vendors and extend the functionality of existing apps. It offers a large collection of ready-to-use templates for various business use cases that can be easily customized for users’ needs. Users can also create custom apps from scratch.

Users can create complex workflows across business functions using the low-code platform.

It offers ready-to-use AI models for prediction, object detection, OCR, keyword extraction, and sentiment analysis that can be leveraged in apps. Users can also customize AI tools for prediction, object detection, and OCR by training Creator’s models with their own data sets.

Zoho Creator Pricing

Zoho Creator offers a free trial to access all the platform features. The premium plans are listed below.

– Standard: $8/user/month

– Professional: $20/user/month

– Enterprise: $25/user/month

Asana is a work management tool with a generous serving of AI. Asana’s AI can summarize projects and tasks, assign priorities to tasks, identify risks, generate status reports, suggest custom fields, create draft project plans, create charts, and assist with text generation and editing.

An even bigger value-add AI offering is “AI Studio”, a no-code AI agent builder. Using AI Studio, you can build smart workflows (i.e., tasks are done by AI) for any use case.

I found Asana’s workflow automation tool more powerful and comprehensive than most competitors. Even complex workflows with multiple conditions and actions can be easily configured using the intuitive and easy-to-use workflow builder tool without any coding.

Asana includes a large number of pre-built templates for charts and reporting, apart from providing the option of creating custom reports.

Asana Pricing

Asana offers a free forever plan for individuals and small teams. The paid plans are listed below.

– Starter: $10.99/user/month [For growing teams]

– Advanced: $24.99/user/month [For companies that need to manage a portfolio of work]

They even offer enterprise and enterprise+ plans for businesses looking to automate complex work. Contact the sales team of Asana for pricing of these plans.

Zapier connects multiple apps to produce workflows that boost productivity and drive cost savings. It is easy to use, and even complex workflows involving several apps can be configured without any coding.

It supports 7000+ apps, which is unmatched in the industry. Zapier shares many free templates that support use cases across all business functions. Zapier workflows, called “Zaps”, can have any number of actions on a single trigger. In addition, Zaps can include conditional triggers, branching on conditions, loops, and scheduling.

You can even use Zapier’s built-in Gen AI to build workflows for you from a written prompt. Of course, you can also include AI tools in your workflow. Zapier natively supports 319 AI apps. When such a large number of apps are seamlessly integrated, the possibilities are limited only by your imagination and budget (remember: you have to pay each app’s vendor separately for using it).

You can create forms, landing pages, and access portals within Zapier and include them in workflows. You can also create custom databases within Zapier to power your workflows.

Zapier Pricing

Zapier offers a free forever plan to automate workflow with 100 tasks/month. The paid plans are listed below.

– Professional: $19.99/month [Best for individuals]

– Team: $69/month [Best for teams]

– Enterprise: Custom pricing [Best for organizations]

I don’t like that Zapier has not publicly revealed information on task limits for each plan.

Kissflow is a low-code application development platform. It can also be used for workflow automation and support case/ticket management. Its AI features are capable of significant productivity improvements and democratization of app development.

It suggests workflows and boards for use cases described in prompts. It also suggests fields for forms and automatically populates forms from uploaded documents.

Kissflow offers fully functional (and customizable) low-code apps for many common business use cases. It boasts an impressive range of in-app collaboration features, such as comments on work items, chat, voice messages, calls, forums, and groups.

Kissflow Pricing

Kissflow offers two major plans: Standard, which costs $1500/month for 50 users, and Enterprise plan, for which you can contact its sales team.

Pipefy is an AI-centric, no-code platform to automate business processes. Its USP is AI agents, which allow users to build and deploy workflows almost entirely through prompts alone. Users can refine and customize prototypes through follow-up prompts or easy visual editing options.

In addition to Gen AI, I like that Pipefy AI is capable of data extraction and image recognition. It is easy to use, and citizen developers can start creating their apps after a slight ramp-up.

Users can query workflow analytics from the AI through prompts and receive suggestions for process improvement.

Pipefy Pricing

Pipefy offers four plans, including a free Starter plan. However, pricing information for other plans is not publicly available. Contact Pipefy Sales for a custom quote.

Microsoft Power Automate is a powerful platform for automating business workflows and routine tasks. It supports RPA (Robotic Process Automation) for automating mundane tasks that cannot be linked through APIs.

It features an AI Copilot for creating and refining workflows without coding. Power Automate can identify process bottlenecks and inefficiencies and suggest ideas for optimization through its “process mining” feature.

It offers many prebuilt workflow templates for common use cases to help get started quickly. It has mobile apps available for Android, iOS, and Windows. Desktop apps are available for Windows 10 and 11.

Microsoft Power Automate Pricing

Microsoft Power Automate offers a 30-day free trial. The paid plans are as follows.

– Power Automate Premium: $15/user/month

– Power Automate Process: $150/bot/month

– Power Automate Hosted Process: $215/bot/month

Trello is an easy-to-use Kanban board application. It supports visualization of tasks in a variety of views: board, table, timeline, calendar, and dashboard.

Its core functionalities are simple and basic (i.e., Kanban boards), but it seeks to deliver value through “Power-Ups” and integrations with third-party apps. Power-ups are add-ons, mostly from third parties (and paid), that provide feature enhancements tailored for specific use cases.

I recommend the Trello automation engine branded “Butler,” which is capable of automating any Trello action. It can also exercise integrated apps. Users can specify multiple actions to be executed automatically upon the occurrence of stipulated events and conditions. Automations can also be saved as buttons in cards and boards and triggered manually.

Trello’s AI features are powered by Atlassian Intelligence, the AI engine for Atlassian products, including Jira.

Trello Pricing

Trello offers a free plan of up to 10 collaborators per workspace. For paid plans, check out the list below.

– Standard: $5/user/month [For small teams]

– Premium: $10/user/month [For teams that need to track and visualize multiple projects]

– Enterprise: $17.50/user/month [For organizations that need to connect work across teams]

ClickUp is a work management tool that seeks to combine “everything” related to work in a single app. It contains features designed to enable project management, product development, knowledge management, resource management, collaboration, and workflow management.

It is loaded with prebuilt templates for a wide variety of use cases. It offers 15+ views for visualizing work/project plans and progress.

Excels in collaboration features such as whiteboards, a comments section for tasks, proofing of creative assets, in-app support for sending/receiving emails, and real-time chat. In addition, teams can collaborate on shared docs with real-time editing.

It includes a powerful automation engine for building efficient workflows. Users can leverage 100+ pre-built automation templates or build their own custom automations. All automation activities are logged and consolidated in a single view.

ClickUp offers a suite of AI features, branded “ClickUpBrain”, as an add-on. It can answer questions based on data from all your connected apps, act as a Copilot for building projects, tasks, and automations, and provide writing assistance. AI actions can also be inserted into automated workflows.

ClickUp Pricing

ClickUp offers a free forever plan, which is best for personal use. Other paid plans are listed below.

– Unlimited: $7/user/month [Best for small teams]

– Business: $12/user/month [Best for mid-sized teams]

– Enterprise: Custom pricing [Best for large teams]

They provide ClickUpBrain, which can be added to any paid plan for $7/user/month.