Omnipresent Review: Is It Worth It? (Pricing, Use Cases, Pros & Cons)

Omnipresent

$

29

• Learn more about Omnipresent
• How we test →

Omnipresent is a leading global employment platform headquartered in London, United Kingdom. Established in 2019, it helps you hire and manage remote teams across the world, eliminating the complexities of setting up legal entities in each country.

It serves businesses of all sizes aiming for international expansion and those seeking to tap into a global talent pool. Businesses in technology, retail, education, and healthcare industries benefit immensely from Omnipresent’s solutions.

But, how exactly can Omnipresent help you with your global recruitment requirement? Which of its solutions is perfect for your needs? Let’s find out as I review the features and functionalities of Omnipresent.

Features

• Hire the best global talent as Employer of Record or a contractor.
• Manage payroll and benefits from the same platform.
• International HR support service with on-demand support.
• Global team of payroll and employment law experts.
• Convert contractors into employees to avoid misclassification.

Pros

• Integrated dashboard to manage daily activities.
• Manage payroll and expenses from a single source of truth.
• ERP-friendly, granular reporting.

Cons

• PEO service is only available in the US and the UK.
• Does not offer phone support.
• No free trial option.

How Does Omnipresent Work?

Omnipresent acts as a comprehensive platform for simplifying global hiring. It has separate suites of features tailored to different employment needs, such as EOR, PEO, VEO, and contractor management. Basically, Omnipresent acts as the legal employer for your international hires and takes on the responsibilities of handling payroll, taxes, and benefits compliantly in over 160 countries. It eliminates the need for you to establish local entities of your company in each country where you hire.

The platform provides a centralized system for managing all aspects of global payroll and benefits. It manages the complexities of international payroll by handling multi-currency payments, tax withholdings, and benefits package administration compliantly with local regulations. 

Omnipresent provides expert guidance and ensures adherence to local regulations. Using it, you can handle employment contracts, employee onboarding and offboarding processes, and stay updated with changing legal requirements in different countries.   

4 Main Omnipresent Product Offerings

The major products of Omnipresent are described below with their benefits:

1. Employer of Record

Omnipresent’s EOR services simplify global hiring by managing employee hiring, compliance, payroll, and benefits across a vast network of 160+ countries. It helps you hire people from around the world without establishing legal entities in those countries. This platform ensures upholding local labor laws by processing employment contracts, minimum wage requirements, terminations, and other local regulations correctly, and thus helps you avoid potential legal risks.

When it comes to paying the international team, Omnipresent’s international payroll management service ensures accurate and on-time payment in local currencies. It also handles all necessary taxes, employer contributions, and paid time off. As a company, all you have to do is pay Omnipresent a single lump sum amount in your preferred currency. Omnipresent, then, distributes it according to local labor laws, including proper withholding and net payment. This automated process significantly reduces manual tasks and costly errors. 

It offers real expert support for both employers and employees for benefits, which can provide necessary guidance and infrastructure to manage benefits in accordance with local regulations. Furthermore, Omnipresent offers a single HR support platform that significantly decreases the time taken during onboarding processes and a single invoice for multiple employees across various countries.

2. Professional Employer of Record

Professional Employer Organization (PEO) service offers businesses global HR, Payroll automation, and employment law expertise. You can make Omnipresent your certified PEO and thus reduce overhead costs. If you make Omnipresent your partner, there is no need to maintain a large in-house team to manage the complexities of human resources, benefits, and legal aspects of employing individuals across different states or countries. Moreover, it allows you to focus on improving employee turnover.

This service provides compliant payroll services to both large and small businesses, helping them avoid costly fines and ensure accurate calculations and documentation. While negotiating with insurance providers, it leverages the large pool of clients and employees, enabling you to get better employee benefit rates and low-cost benefits. As you can get company benefits at more affordable rates, you can attract and retain top talent.

Additionally, Omnipresent PEO solution offers a fast, automated, and compliant platform for payroll, tax, and benefit management that also prevents data silos and reduces administrative burdens. As an Omnipresent client, you get real-time expert support on employment, registration, payroll, taxes, and labor laws, along with data protection and a dedicated Customer Success Manager.

However, you must keep in mind that the Omnipresent PEO solution only handles global employment services within the United States or the United Kingdom. For other countries, you can try their EOR or VEO solution.

3. Virtual Employer of Record

For companies looking to hire talent internationally, Omnipresent provides a Virtual Employer of Record (VEO) solution. It employs talent in foreign countries in a hassle-free way by allowing your company to act as the legal employer without the need to establish a physical entity there. For that, they register as a Non-Resident Foreign Employer, making the complex international expansion process effortless.

The VEO solution ensures compliance with local regulations on tax obligations, contributions, and fair employment practices for both employers and employees, sparing you from relying on separate payroll solutions or taxation software. It includes adherence to labor standards and employment laws for high-quality working conditions. Omnipresent constantly keeps the regulators informed of the company’s and its team’s activities within their jurisdiction for maximum transparency.

Omnipresent also handles VE registration, benefits administration, and payroll management with accuracy and automation, while providing country-specific templates, dedicated assistance, and employee expense management. This comprehensive support allows you to navigate the complexities of international employment while focusing on your core objectives.

4. Contractor of Record

Contractor of Record solution offers several benefits, such as allowing you to compliantly hire contractors globally by providing country-specific contract templates. It helps mitigate misclassification risks and associated legal liabilities with its contractor pay and misclassification protection features. Invoice reminders enable you to streamline administrative tasks, while consolidated management of contractors and employees in one place saves your valuable time.

Omnipresent facilitates easy and cost-effective payments to 200+ countries with guaranteed low monthly and FX fees, and enables you to send invoices and make payments from one place. By consolidating contract management, administration, and payment processes, it contributes to a better company-to-contractor relationship.

Using Omnipresent’s compliant contracts tailored to specific countries, you can easily pay contractors, adhering to local regulations. Its invoice management tools let you send, track, and manage all the invoices. 

Omnipresent Pricing

Omnipresent EOR pricing starts from $499/month/employee, while hiring contractors will cost you $29/month/employee. It also offers custom plans tailored for your business-specific requirements and add-ons for benefits, salary insights, recruitment, and visa sponsorship.

3 Case Studies

The following case studies illustrate the utility of Omnipresent as experienced by its users.

1. Ravelin: This UK-based Fintech company received international relocation requests from its employees during the pandemic. They chose Omnipresent as its global employment partner for its wide geographical coverage, including countries such as Brazil, Australia, Germany, the Netherlands, Greece, Spain, and Portugal. Using OmniPlatform, Ravelin was able to manage all remote employees from a single platform.

2. Soundtrap: Soundtrap is a Swedish SaaS startup that was acquired by Spotify in 2017. However, its original founders acquired the company back from Spotify in 2023 and faced the challenge of transferring Soundtrap’s employees from Spotify without legal entities in other countries. Omnipresent enabled Soundtrap to move 75 employees from eight countries using VEO and PEO solutions.

The PEO solution received fully managed payroll, mandatory and statutory benefits, compliant employment contract templates, and dedicated support for expansion planning from Omnipresent. As a VEO solution user, Soundtrap was helped with VE registration, benefits, payroll, and HR support.

3. MaestroQA: MaestroQA is a QA company for customer service. It was experiencing increasing costs and limited flexibility from its previous Employer of Record provider, stopping it from expanding internationally and efficiently hiring talent. Omnipresent provided it with a more cost-effective solution and greater flexibility in global hiring. Thus, MaestroQA could access a wider talent pool and have better financial forecasting through detailed cost breakdowns in invoices.

3 Useful Resources

Besides offering you international hiring features, it has a set of free resources.

1. OmniAtlas

Using OmniAtlas, you can get a detailed idea about the hiring opportunities in different countries. It provides information such as employer cost, working hours, holidays, leaves, termination rules, and pay entitlements.

2. Employment Cost Calculator

Employment Cost Calculator is a free tool from Omnipresent that you can use to calculate the cost of hiring an employee from any country. It enables you to compare the costs between multiple countries to find the most affordable one.

3. Global Hiring Navigator

Global Hiring Navigator allows you to answer some simple questions and suggests the ideal global hiring option. Thus, you can avoid misclassification risks and get rid of any confusion while hiring.

Omnipresent Alternatives

Not sure if Omnipresent is the right choice for your company’s needs? Check out the following table, where I compared Omnipresent with its alternatives.

Who Should Use Omnipresent?

Businesses expanding globally without local entities: Companies that want to hire and manage international teams without establishing physical offices or legal entities in each country should go for Omnipresent. It streamlines the expansion process and reduces overhead costs.

Companies with compliance concerns in international markets: Omnipresent provides a compliant platform with local experts to ensure adherence to local regulations. If you are a company worried about local compliance assurance, it will help you navigate international labor laws, tax regulations, and compliance management, mitigating the non-compliance risks.

Organizations hiring contractors or full-time employees internationally: Omnipresent is the ideal choice for businesses that need freelance talents or full-fledged employees to be a part of their teams. It handles payroll, benefits administration, and HR functions for both types of workers across different countries.

Who Shouldn’t Use Omnipresent?

Small businesses focused only on domestic hiring: If a business’s hiring needs are strictly within their own country, it won’t need Omnipresent’s international compliance and payroll features.

Companies with minimal HR and compliance requirements: If you have simple HR needs and don’t have compliance considerations, Omnipresent will be too complex for you.

Omnipresent Verdict

Omnipresent is a robust global employment platform that offers comprehensive EOR, PEO (limited to US/UK), VEO, and contractor solutions. Its integrated dashboard, payroll, and expense management, and granular reporting significantly simplify international hiring and management. 

Despite the limited geographic availability of PEO, I recommend Omnipresent to businesses of all sizes that want to hire global talent and streamline their global workforce operations without establishing local entities. Omnipresent received the Geekflare Editorial’s Choice Award for its comprehensive global employment solutions, such as EOR, PEO, and VEO.