xTiles Review: Plan Smarter with Visual Tiles

xTiles

$

5.75

• Try xTiles for Free
• How we test →

xTiles is a visual workspace designed for organizing tasks, planning projects, and managing ideas in a structured way. It combines note-taking, project management, and collaboration features in one platform.

As someone who constantly struggles with multiple tasks, I know how challenging it is to find a productivity tool that actually fits your workflow. Many tools feel overwhelming with cluttered dashboards and unnecessary features.

xTiles claims to offer a simple yet flexible approach to organizing information. But does it really stand out?

In this xTiles review, I’ll break down its key features, share my experience using it, and help you decide if it’s the right fit for your needs.

Features

• Create, prioritize, and track tasks within your workspace
• Switch between list, board, or grid views to match your workflow
• Use pre-made layouts for task planning, note-taking, and project tracking
• Access xTiles on web, desktop, and mobile for seamless syncing
• Connect with popular productivity tools to streamline your workflow

Pros

• Intuitive interface with a minimal learning curve
• Easy customization of layouts, colors, and elements
• Free tier offers great, essential features
• Helps organize notes within structured layers
• Lightweight tool; works smoothly on web, desktop, and mobile

Cons

• Lacks some desktop features on mobile
• Needs improvements for advanced data handling
• Offers only basic text styling options

xTiles Templates

What I really like about xTiles is its Template Gallery. It’s a core feature that takes the hassle out of setting up a workspace. You don’t have to build everything from scratch; pick a template and start working right away!

There are templates for task planning, project tracking, goal setting, and team collaboration. Whether you’re managing daily tasks or handling big projects, there’s something for every need. It’s a simple way to stay organized without spending time on layouts.

I’ve explored several templates, and they really help streamline productivity. Some work well for personal planning, while others are designed for team workflows. The best part? Each template is structured and easy to customize. You’ll find limited templates in the free plan, while paid plans offer plenty of premium templates.

Let’s go through some of my top picks and see how they can make planning and organizing much easier.

1. Daily To-Do List

Ever sat down to make a to-do list and stared at a blank page? Yeah, that’s me every Monday morning.

But I’ve been using xTiles’ Daily To-Do List template, and it actually makes planning easier.

Instead of overloading myself with 20 tasks, I can prioritize the top three (It has a “Don’t forget” section) that need to get done first. No more staring at an overwhelming list.

I also love that it has sections for deadlines and notes. I can check off completed tasks, move things around, and even add reminders for the next day.

However, the template lacks automation, like recurring tasks or reminders that sync across devices. While the template keeps things organized, it’s still very manual, which might not suit users who prefer more automated workflow management.

2. Projects Tracker

While I thought I could remember everything, I kept forgetting deadlines, missing tasks, and rushing at the last minute.

So, I tried the Projects Tracker template in xTiles. Now, I can see my tasks, set deadlines, and track progress all in one place. No more lost notes or messy spreadsheets.

I like how I can move tasks around, update statuses, and add notes whenever needed. It makes managing projects so much easier.

While the template is useful, I noticed some features feel a bit basic. A few more customization options would be better, especially for handling larger projects.

3. Goals Overview

I set goals, felt motivated for a few days, and then completely forgot about them. I’d write them down somewhere, lose track, and wonder why nothing changed.

xTiles’ Goals Overview template aims to help with this issue. Instead of just writing “get fit” or “start a project”, I could break goals into steps, track my progress, and actually see results. This works perfectly for your monthly goals, fitness milestones, or even lifestyle goals!

Now, I don’t just set goals—I work on them daily. I can check off small wins, see what’s pending, and adjust my approach if something is not working. It helps me stay consistent, and honestly, there’s no better feeling than checking off a milestone.

This setup makes a huge difference if you struggle with sticking to your plans. Small steps add up, and before you know it, you’re achieving your personal goals.

But it doesn’t have built-in reminders or a habit tracker. I still need a separate app for that, which feels like an extra step.

4. Finance Planner

Handling money feels like a constant balancing act. One moment, I think I have everything under control. The next, I realize I forgot about an upcoming bill or spent too much on things I didn’t even need. It’s frustrating, and honestly, a little stressful.

I had a habit of tracking my finances in random notebooks and apps, but it never really worked. So I switched to the Finance Planner template. With it, I can see my income, expenses, savings goals, and even those sneaky little costs that add up over time.

The best part is how much more in control I feel. I no longer have to guess where my money is going. I make better spending decisions, plan ahead, and actually save without feeling restricted. If you have ever felt overwhelmed by finances, this can help.

Although the template helps with organization, it lacks automation. There’s no option for linking bank accounts or tracking expenses automatically, which means I have to input everything manually. It would be more useful with built-in reminders for bill payments or budget alerts.

5. Website Brief

I often struggled to explain my website ideas. I would send long emails, have back-and-forth conversations with designers, and still lack the desired output.

To fix this, I tried xTiles’ Website Brief template. Instead of scrambling to explain things, I put everything in one place: design preferences, branding details, goals, and features. This eliminates the confusion, and my team understands exactly what I need.

The best part is how much time it saves. No more endless revisions or misunderstandings. Everything is clear from the beginning, making the whole process smoother. If you’re working on a website, having a structured plan like this makes all the difference.

However, I don’t like that the template feels a bit inflexible. There aren’t many customization options, and I can’t add interactive elements or get real-time feedback within the document. A built-in checklist for milestones or approvals would have made collaboration even easier.

5 Reasons To Use xTiles

The market for productivity tools is crowded, with many options that either feel too complex or lack flexibility. But for me, xTiles stands out. It brings structure to my workflow without adding unnecessary complications. Here are five reasons why I prefer it over other tools.

1. To Take Notes

I’ve always struggled with keeping my notes in one place. I often wrote ideas on different apps, sticky notes, and even my email drafts. Finding anything later was a headache.

With xTiles, I don’t have to worry about that anymore. Everything stays in one organized space. I can write quick notes, add images, and structure my thoughts. If I need to revisit something, it’s easy to find.

I also like that I can turn my notes into actionable tasks. It’s a simple but effective way to stay productive.

2. Work Planning

Planning my work felt chaotic. I’d start with a long list, but as things changed, I’d lose track of priorities. Sometimes, I’d forget important deadlines or miss small tasks that added up.

xTiles remedies this. I can create a clear structure to see all my tasks at a glance. Instead of static lists, I can rearrange my plans as work progresses. When priorities shift, I adjust my schedule without stress.

The visual format also helps me break big projects into smaller steps, so nothing feels overwhelming. It’s a system that works for both professional and creative projects.

3. Work Collaboration with Teams and Clients

As a professional, I connect with my team every day. But keeping track of everything can get messy. Important details slip through the cracks in emails, chats, and endless meetings. It becomes frustrating when you have to dig through multiple conversations just to find one key update.

Fortunately, xTiles offers excellent features for team projects. I can create shared workspaces where my team and clients can easily get insights into project progress and add their input.

There’s no need to switch between different tools or chase down information. Assigning tasks, setting deadlines, and organizing discussions happen instantly.

4. Manage Ideas on Go

Ideas come at the most random moments. Sometimes, I think of something important while walking, traveling, or in the middle of another task. If I don’t save it somewhere, it’s gone.

Now, I use xTiles to store every idea the moment it pops into my head. I don’t have to worry about organizing it right away. I quickly add links or images if needed, and sort it later. It’s like having a digital notebook that’s always available.

When I need inspiration, I browse through my saved ideas and turn them into real plans. It’s a simple habit that helps me stay creative and prepared.

5. Manage Tasks and Projects

One minute, everything feels under control. The next, tasks pile up, and deadlines start slipping. Essential details get lost, and suddenly, you’re playing catch-up. It’s frustrating and exhausting.

With xTiles, I could break projects into clear steps, set priorities, and track progress easily. Everything stays in one place, so I don’t have to jump between different tools or dig through notes. In short, it can help you stay focused and productive when managing multiple tasks.

What is xTiles Web Clipper?

xTiles Web Clipper is a helpful feature that makes saving online content quick and effortless. Instead of managing endless bookmarks or copying text manually, I can clip articles, images, and links straight to my personal workspace with just one click.

It’s perfect for gathering research, storing ideas, brainstorming tasks, or keeping track of important information. Everything stays neatly organized for easy searchability. Since my saved content syncs instantly, I can access it from any device whenever needed.

xTiles Pricing

xTiles offers flexible pricing plans to fit different needs. I’ve detailed these plans below, based on their features and pricing.

Feature	Free Plan	Starter Plan	Plus Plan
Templates	Limited	Premium	All available
Storage Limits	Unlimited	Unlimited	Unlimited
Recurrent Tasks	❌	✅	✅
Integrations	❌	✅	✅
Live Support	❌	✅	✅
Timeline	❌	❌	✅
Pricing (Per month/user)	$0	$5.75	$8.25

Note: The prices shown in the above table are for annual plans.

xTiles Support

xTiles provides reliable customer support to help users with any issues or questions. They offer a detailed help center with guides and FAQs for common problems.

For direct assistance, you can reach out through email support, where the team responds to queries. The live chat option is available for quicker responses, making it easy to get help when needed.

Premium users receive priority support, ensuring faster resolutions for technical or account-related concerns. The platform also has a community forum, where you can share tips and find solutions.

How to Use xTiles

I know you’ve been waiting for this! Let’s go step by step and see how to use xTiles.

Step 1: Sign Up and Get Started

Go to xTiles and create an account. Sign up with email or Google. Once inside, your workspace is ready to use.

Step 2: Create a New Project

Click “New Project” to start. Choose a blank page or pick a template for planning, notes, or task management.

Step 3: Add Content

Type notes, upload images, add links, or create task lists. Drag and drop elements to organize everything neatly.

Step 4: Collaborate Easily

Share pages with teammates or clients. Assign tasks, add comments, and track progress in one space.

Step 5: Save Web Content

Use the xTiles Web Clipper to collect articles, images, and links while browsing. Everything saves directly to your workspace.

This setup keeps work and ideas structured, making everything easier to manage!

xTiles Alternatives

xTiles is a great productivity app, but there are other options too.

Let’s compare xTiles with some of its top alternatives like Notion, Evernote, Trello, and Padlet. Each platform has unique features, and choosing the right one depends on what you need.

Who Should Use xTiles?

xTiles is designed for anyone who wants a structured and efficient way to manage tasks, ideas, and projects. Here’s who will benefit the most:

• Individuals – Ideal for those who need a personal organization tool to manage notes, to-do lists, and daily planning.
• Startups and Teams – Provides a shared workspace for collaboration, project tracking, and idea management.
• Content Creators – Helps writers, designers, and freelancers organize research, plan content, and streamline their content creation workflow.

Who Shouldn’t Use xTiles?

xTiles provides a wide range of organization and collaboration features, but it may not suit everyone. Here are some cases where other tools might be a better fit:

• Businesses managing complex tasks and documentation – If you need complex project management features, automation, and extensive knowledge management, tools like Notion and monday.com offer more structured workflows.
• Users working with large datasets and databases – If your work involves detailed spreadsheets, relational databases, or advanced data organization, Airtable provides better database management features.
• Teams needing detailed reporting and analytics – If built-in reports, dashboards, and analytics are essential, consider platforms with stronger reporting tools.

xTiles Verdict

I find xTiles a simple and effective tool for idea management and knowledge organization. It helps me structure tasks, notes, and projects visually without unnecessary complexity.

The user-friendly interface makes it easy to stay organized, and AI-powered features help me keep everything structured. I also appreciate the real-time collaboration, which keeps my team on the same page.

However, I noticed that automation features are limited compared to alternatives like Notion and monday.com. Plus, it lacks integrations (only integrates with Google apps as of this review).

Based on my evaluation, xTiles earns the Geekflare Value Award for its intuitive interface, powerful organization features, and seamless collaboration—all available in a budget-friendly package. While it has room for improvement in automation and integrations, its simplicity and flexibility make it a valuable tool for managing ideas and projects effectively.