9 Best Intranet Software for Internal Employees Communication

Intranet software can be a valuable tool for making manual configuration easier and more efficient.

It optimizes workflows and reduces the need for time-consuming setup procedures.

First, let’s see what is intranet and its benefits.

What is Intranet?

An intranet is a private and secure network that is exclusively accessible to an organization’s employees or members. It serves as an internal communication and collaboration platform.

Unlike the Internet, which is a global network accessible to the public, an intranet is restricted to authorized users within the organization. It operates behind firewalls & security measures to ensure confidentiality and protect sensitive data.

What is Intranet Software?

A company’s intranet is built, managed, and maintained using intranet software. It provides the necessary tools and features to build & customize an intranet that is suited to the particular requirements of the organization.

Intranet software typically includes the CMS, collaboration tools, Integration capabilities, and many more.

Benefits of Intranet software

Implementing intranet software offers several benefits for organizations:

Seamless Communication

Intranet software provides a unified platform for employees to communicate and share information which improves cross-departmental collaboration.

Efficient Knowledge Sharing

It allows employees to access relevant documents, manuals, and resources, which ensures easy knowledge sharing and reduces the time spent searching for information.

Improved Employee Engagement

Intranet software promotes employee engagement by facilitating transparent communication and recognition programs and fostering a sense of belonging and connection.

Enhanced Productivity

It helps streamline workflows & boost overall productivity with features such as task management, shared calendars, and project collaboration tools.

Centralized Information Hub

It serves as a centralized repository for company policies, procedures, announcements, and other important information, which ensures that employees have access to up-to-date and relevant resources.

How to choose the best intranet software tool?

When evaluating intranet software options, here are some key features to consider.

News and Announcements

The ability to share company news, updates, and announcements with all employees or specific groups.

Document Management

A robust document management system that allows for easy uploading, organizing, and sharing of files.

Collaboration Tools

Features like discussion forums, chat, and project management tools that facilitate collaboration and teamwork.

Employee Directory

A searchable employee directory that provides contact information and organizational charts.

Mobile Accessibility

Mobile apps or responsive design that enables employees to access the intranet on their smartphones or tablets.

Analytics and Insights

Reporting capabilities to track engagement and user activity and measure the effectiveness of internal communication.

Integration Capabilities

The ability to integrate with other business tools like email, calendars, HR systems, and customer relationship management (CRM) software.

By considering all these factors, we have summed up a list of the best intranet software tools for internal employees’ communication.

Workplace

Workplace by Meta is an innovative and widely recognized intranet software that revolutionizes internal employee communication & collaboration.

This tool is designed to bring the power of social networking into the workplace environment. Employees can interact, collaborate, and communicate effectively in a safe and private environment.

Features

• The workplace’s news feed acts as the central hub for communication, displaying updates, announcements, and posts from colleagues & teams.
• Organizations can leverage Workplace’s live video broadcasting feature to host company-wide broadcasts or training sessions, which enables effective communication across all levels of the organization.
• It provides analytics and insights to measure engagement, track user activity, and understand communication trends.
• Ability to integrate with popular business tools such as G Suite and Microsoft 365 and collaboration platforms like Zoom and Dropbox, which enhance productivity and streamline workflows.

workplace also provides mobile apps for iOS & Android devices that enable employees to stay connected and engaged even when they are on the go.

Pricing

Starts at $4 per person/month. visit the pricing details page for more information.

Unily

Unily is a digital workplace platform and intranet solution designed to enhance employee engagement, collaboration, and productivity within organizations. It offers a range of features and tools to facilitate communication & knowledge sharing among employees.

The platform provides a centralized workplace portal where employees can access company news and updates. It serves as a hub for internal communications and helps keep employees informed about important information.

And also it offers various collaboration tools such as document management, file sharing, team sites, and discussion forums to share ideas & collaborate on projects.

Features

• Unily comes with social networking features that allow employees to create profiles, connect with colleagues, and engage in social interactions to promote a sense of community within the organization.
• It offers personalization tools that let users adjust their experience according to their preferences and roles.
• Integrates with various third-party applications & tools such as SharePoint and enterprise systems for data sharing and enhancing productivity.
• Built-in analytics and reporting features that offer insights into user engagement, content performance, and platform usage to identify areas for improvement.

It is designed to be mobile-friendly, which allows employees to access the platform and stay connected. It supports mobile devices and provides a seamless user experience across different screen sizes.

Pricing

Unily pricing depends on the number of active users. Visit this pricing page for a personalized quote.

Simpplr

Simpplr is a software company that provides intranet and employee engagement solutions. Simpplr social intranet platform is designed to enhance internal communication & collaboration within organizations.

This tool offers a variety of features that make it easy for users to stay informed, collaborate, and engage with their colleagues. These features include newsfeeds, discussion forums, and a knowledge base.

Features

• A built-in knowledge graph is used to personalize content for employees.
• Its navigation system is simple and straightforward. Users can easily find the information they need by using the main menu, the search bar, or the sitemap.
• Document management capabilities allow users to store, organize, and share files within the platform. This helps in maintaining a centralized repository of important documents, which makes it easier for employees to find and collaborate on the right files.

Pricing

The price depends on the company’s size, complexity, and ongoing support needs. Get a quote here.

Interact

Interact is a fantastic intranet software tool designed to enhance employee communication and engagement within organizations. It’s like having a virtual hub where employees can easily connect and collaborate. Businesses can create a digital workplace that boosts employee productivity with this tool.

It is compliant with various industry standards & regulations, including ISO 27001, GDPR (General Data Protection Regulation), and SOC 2 Type 1, to ensure data security and privacy for organizations that are using the Interact platform.

Features

• Allows businesses to conduct pulse surveys that measure employee sentiment & gain real-time insights. Organizations can use this functionality to understand employee feedback and make smart decisions.
• Makes the process of onboarding new employees easier and ensures that they have access to the necessary resources to get started.
• Users can manage, access, and edit content with integrated editing tools & cloud storage integrations.
• Ability to integrate with various third-party tools, including Microsoft 365, business productivity tools, Google Workspace and SharePoint, to provide connectivity across different platforms.

The best thing about this product is it offers a variety of training options to help companies get the most out of the platform. This includes online training courses, in-person training sessions, and one-on-one support.

Pricing

Get a personalized quote here!

eXo Platform

eXo Platform is another excellent digital workplace solution that helps businesses connect, engage, empower, and reward teams. It allows users to create and publish news articles and social messages.

Employees can contribute and share their expertise and resources, which creates a collaborative work environment where knowledge & information can be easily shared and accessed by others.

Features

• Users can create dedicated spaces for teams or projects, which enables them to collaborate, share documents, and communicate effectively within a specific group.
• Built-in real-time chat and messaging capabilities that allow users to have instant conversations and exchange information.
• Employees can manage their schedules, set reminders, and organize events which help teams stay coordinated and ensures everyone is aware of important dates and deadlines.

eXo platform is designed to be accessible on various devices, including smartphones and tablets, that enable employees to stay connected and engaged even when they are not at their desks.

Pricing

• Community Edition – Free
• Enterprise Edition – starts at $5 per user/month.
• Ultimate Edition – Quote based

Find a plan that matches your needs and constraints.

Axero

Axero Intranet Platform, developed by Axero Solutions, is a powerful and user-friendly software solution designed to streamline communication and enhance collaboration.

This tool provides a central hub where all people, conversations, and documents are stored and accessible. It serves as a single source of truth for information within the organization.

Features

• Integrates with popular tools such as Google Workspace, Microsoft 365, Zoom, Dropbox, and ServiceNow, which allows for smooth connectivity and easy adoption.
• Axero includes an easy-to-use employee directory with rich profiles. Users can find and connect with colleagues, view their profiles, and access relevant information about their skills, experience, and contact details.
• Search functionality and intuitive navigation make it easy to find and access documents and conversations.
• Simplifies content management by providing version control which allows users to manage, publish, search, and share content effortlessly.

It also provides a dynamic org chart that visualizes the organizational structure. It helps users understand reporting lines, team compositions, and departmental hierarchies.

Pricing

The business edition starts at $2000/month. Visit this page for more details.

Claromentis

Claromentis offers an advanced Intranet Software Platform that aims to enhance team collaboration and boost employee engagement. Teams can stay connected and enjoy a wide array of social & enterprise-level business apps with this interactive tool.

This platform is perfectly suited for internal communications and team collaboration. It provides a wonderful user experience that keeps teams connected and engaged all the time.

Features

• It provides an integrated digital workspace where all apps & tools are easily accessible.
• Intranet CMS and design tools are easy to use and also require no technical knowledge.
• Users can easily build an engaging intranet by dragging and dropping widgets onto pages, customizing colors, and styling.
• Allows for easy customization of the intranet’s branding. Users can update the branding elements, such as colors & styling, any number of times.

Claromentis offers two hosting options to accommodate different company infrastructures.

The cloud-based option includes software, installation, Google hosting, backups, and more in a monthly subscription. Another option is to deploy the intranet solution on their own internal servers for a one-time fee.

Pricing

For cloud-based (Saas) – it starts at $1.50 per user/month for the enterprise edition.

Bitrix24

Bitrix24 is a simple and powerful platform that offers a free intranet with various features to enhance collaboration & productivity within organizations. It includes tools for collaboration, project management, customer relationship management (CRM), contact center functionalities, and even a website builder.

This platform allows you to quickly make announcements, streamline onboarding processes for new employees, and store important documents securely. Additionally, Bitrix24 provides a range of internal communication methods to facilitate continuous information flow within the organization

Features

• Provides a free company intranet solution that allows businesses to create their own private internal network.
• The free version allows an unlimited number of users to access the company intranet without any additional cost.
• Multiple deployment options – allowing you to choose between a cloud-based solution or an on-premise setup based on your requirements.
• Built-in tools include various HR applications such as time tracking, which makes it easier for businesses to manage employee attendance, working hours, and other related HR processes.
• Offers multiple communication channels, including chats, calls, and video conferences, that enable internal communication and collaboration among team members.
• Accessible through both mobile and desktop applications.

It also includes CRM capabilities that enable businesses to manage customer data, track leads, and automate sales processes within the intranet environment.

pricing

The monthly basic plan starts at $61/month for all users.

Staffbase

Staffbase is a leading intranet platform designed to streamline internal communication and enhance employee engagement within organizations. It offers a range of functionalities to support effective communication strategies – from creating & targeting news updates to managing content in multiple languages.

The best thing about this tool is it provides an API that allows for integration with other systems and the creation of custom plugins. This flexibility enables organizations to extend the functionality of the platform & integrate it with their existing software ecosystem.

Features

• It Simplifies content management which ensures that outdated or unmanageable content doesn’t accumulate.
• Staffbase provides branded templates that enable teams to create content quickly and easily. Updates can be pushed out immediately or scheduled for future releases.
• Allows companies to customize the intranet to match their unique organizational structure.
• Local teams can have separate spaces within the platform for different departments or business areas.
• Notifications can be sent to specific individuals or groups, which keeps them informed about news relevant to their work.
• Users can keep track of their work from a personal dashboard and receive automatic reminders for content updates.

Staffbase offers a sleek dashboard where organizations can view the return on investment (ROI) of their intranet efforts. Insights can be filtered, and results can be easily exported, which simplifies the reporting process for management.

Pricing

Get a personalized quote here.

Wrapping up✍️

The intranet software market offers a wide range of solutions to enhance internal employee communication within organizations. Each of the above-mentioned products comes with its own unique features and capabilities.

It’s important to carefully evaluate their specific requirements, budget constraints, and desired features before choosing an intranet software solution. Each product mentioned in this article offers different pricing models and plans.

Remember, selecting the right intranet software can greatly contribute to creating a productive and connected digital workplace that enables employees to achieve their goals efficiently.

I hope you found this article helpful in learning the best intranet software tools for internal communication. You may also be interested in learning about the top performance management software to evaluate your employees.