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In Career Last updated: April 5, 2023
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Saying goodbye to a job can be tough, and it’s never easy to part ways with an organization. It doesn’t matter whether you’re leaving to pursue a new opportunity, take a break, or start a new chapter in your life; there’s always a certain level of uncertainty and apprehension that comes with submitting your resignation.

And let’s face it; resignation letters are not the easiest to write. Finding the right words to convey your thoughts can be challenging, especially when you’ve to sound professional.

We’ve got you covered with our collection of free resignation letter templates that will craft your resignation letter in a clear, concise, and professional manner.

So, whether you’re looking to resign gracefully or make a bold statement, we have templates to help you do it with style.

Let’s take a look at

Things your resignation letter should contain


Writing a well-crafted resignation letter is an important step in any professional’s career. Resigning gracefully and professionally can help set a positive tone for future job references and protect one’s professional reputation.

Here’s what you should include in your resignation letter:

Clearly state your intention

Resigning from a role should always be a serious process, with a clear statement outlining your intention to leave the role. So make sure to include your intention to resign in your resignation letter as a part of the professional process.

Take the time to make your intentions clear so that both parties are on the same page, setting the stage for a smooth transition out of the role. Additionally, it is a show of respect to those you have been working with.

Provide the proper notice period

When submitting your resignation letter, it is important to give your employer the correct notice period. It shows professional courtesy and gives your employer time to prepare for your departure properly.

As a professional, following the accepted protocol is the best practice when transitioning to a new role or company. Generally, a two weeks notice is a standard for resigning. Following the standards set forth shows respect for the organization. Also, leaving on a positive note can benefit your professional career for years.

Offer a transition plan

As you prepare to resign, it is important to consider how your absence will affect your organization and how you can best provide for a smooth transition. Offering a transition plan is one of the best ways to do this, as it ensures you leave the position in good hands.

This transition plan should include who is going to take on the role, how the knowledge transfer will take place, and any steps needed for a smooth transition. The right transition plan will help make your resignation easier for both parties.

The reason you’re leaving

A formal, professional resignation letter can give you and your employer a respectful exit. Your resignation letter must clearly state why you are leaving your current role and position.

Doing this sets expectations for both parties and allows for a smoother transition. This simple but significant step lets you and your employer remain on good terms. Remember to be honest and provide clear and concise details in your resignation letter.

Express gratitude

Resigning from a position is always difficult, but equally important to do so professionally and with a tone of gratitude. In your resignation letter, expressing gratitude for the opportunity you were given in the organization is critical.

It will result in a lasting positive impression on the team and your colleagues, demonstrating your respect and appreciation for their efforts. Be sure to thank your supervisor, colleagues, and the company for their support, mentorship, and guidance.

You may also want to consider offering your assistance as you transition out. A thank you goes a long way, and leaving on good terms will ensure a successful move to your next role.

Below is a comprehensive list of free resources that can help you create a resignation letter in minutes and express your emotions most effectively.



Canva is the premier resource for free resignation templates. It provides the most convenient and professional resignation templates. Their templates can help you smoothly end your tenure. Canva’s resignation template features come in different layouts, styles, and sizes and have been crafted by experienced designers.

The ready-made format of the letters allows you to make the changes in accordance with the requirements of the job role you have been fulfilling. Their templates can be tailored and personalized according to the user’s needs. Fonts, images, and color choices are available, making it easier to tailor the design.

Copyai has some of the best free resignation templates available online. With these handy templates, it’s easy to customize your letters quickly. These professional-looking resignation templates provide you with a range of creative design elements. They are designed in such a way as to offer great customizability.

You can choose the perfect template to represent your personal experience and style. Moreover, these resignation templates are tailored for easy completion and personalization. Plus, the design layout is pre-designed to include essential elements like space for signature and closure line. It helps to ensure the precision of your resignation letter.



eForms provides one of the best free resignation templates. Its unique features provide simple, quick, and accurate preparation and delivery. The step-by-step process walks you through the information needed for submission. It also covers important points, such as what needs to be included and how to proceed after the letter has been sent.

The resignation templates are customizable and easy to complete, even for first-time users. Additionally, the form includes an auto-fill feature for an efficient completion process. Users can easily access a sample letter, edit their versions, and print or download to save or submit.

The online version of the template also provides advanced validation tools and calculations, so there are no mistakes or omissions.



Jotform’s templates include several features that make resigning as smooth and easy as possible. Jotform has pre-built forms, clear text fields, and e-signatures that help make the entire process effortless.

With the customization capabilities of this tool, you can accurately capture all the necessary details for the resignation. The customized form fields also help with formatting to ensure the professionalism of the resignation.

Furthermore, each template comes with unique instructions and texts to ensure the employer and resigning employee fully complies with company policy and procedure.



LawDistrict comes with a bunch of templates that are specifically designed to be comprehensive. This incredibly user-friendly and convenient platform can make any employee’s resignation process hassle-free.

With its comprehensive collection of resignation templates, you get the flexibility to find the right document to suit your situation.

Its features, such as data entry, addressable headers, and adjustable content areas, ensure a streamlined, professional-looking letter of resignation.

Wondershare PDFelement


Wondershare PDFelement provides the best resignation templates offering several unique features. The templates are all written in a professional tone of voice. They are designed to remove the stress and guesswork from your resignation process.

These templates also come pre-formatted and contain fields that enable you to include essential information such as the company’s address, the contact details of your employer, and any agreed-upon notice periods.

Additionally, Wondershare PDFelement offers the option of exporting your resignation in various formats, such as PDF, Word, Excel, and PowerPoint. It ensures your document is compatible with any type of operating system, so you can securely deliver it electronically or have it printed and signed by both parties.



CocoSign professional resignation templates help streamline the process by providing clear-cut, customizable outlines for resignation letters that meet industry standards. You get access to multiple formatting options and tailored professional language that can be edited for each use case.

The real benefit of Coco lies in its intuitive user interface and feature-rich options; this gives the user a clear view of how their resignation letter will appear and behave when finished. Furthermore, the interface can be accessed from any device or platform. No matter your technical level, the user can trust that their final document is the one they envisioned from start to finish.



Smallpdf has made it easier to submit your resignation from your current job in a professional manner. Their resignation templates include pre-formatted templates to get you started and size settings to ensure your document looks exactly how you want it.

Not only this, but you also get the ability to upload an additional attachment or photo, auto-save your progress so you don’t lose your chances, and there’s more. All of these features are included free of charge to help make your job transition go as smoothly as possible.

PDF Expert


PDF Expert offers some of the most convenient and straightforward resignation templates. The best part about this platform is that it offers real-time collaboration. It means multiple users can simultaneously review and comment on a single document. It helps eliminate errors, confusion, and delays when transitioning from one role to another.

Another great feature of PDF Expert is its smart merging technology. It enables merging different files from different formats into one consolidated PDF, making it easier to compile documents. It also comes with high-quality security for confidential data that must be stored and accessed.

GDOC unique features include providing pre-filled examples written professionally, enabling you to customize the letter to your specific circumstances and quickly craft an impressive and persuasive resignation letter.

Moreover, you are also able to review the preview version of the resignation letter before downloading it. It helps to ensure the accuracy of your work. With its customizable options and useful examples, ensures you can provide a tailored resignation letter that speaks to the company culture and represents you in the best possible light.


Resigning from a job can be a nerve-wracking experience, but with the right tools, you can make the process a lot smoother. By using one of the ten free resignation letter templates we’ve provided, you can confidently hand in your papers like a boss and leave your current job on a positive note.

Remember, your resignation letter is an opportunity to showcase your professionalism and gratitude for the experience gained while working with your employer. So, take advantage of these free resources and get ahead with your resignation letter today!

You may also explore some best video interview platforms for faster hires.

  • Shalabh Garg
    Shalabh Garg is a content writer & SEO professional who loves writing on technology, SEO, digital marketing, emerging marketing trends, and tools. He is passionate about food, traveling, and cricket.
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