Project management software helps businesses effectively manage small to complex projects and offers transparency to all team members. Project managers and members can easily update tasks they’re working on, assign cards to others, and archive projects for future reference once completed. 

Remote and hybrid work has made picking the best project management software even more crucial. As reported by Yahoo Finance, Spherical Insights predicts that the global project management software market will be worth over $21 billion by 2032.

Document collaboration, integrations, scalability, reporting, customization, and secure file sharing are worth considering when you choose a project management solution. At Geekflare, we’ve researched the top project management tools, evaluating features, pricing, and ease of use to help you find the perfect solution for your business size and specific needs.

  • monday.com – Best for Small to Medium Businesses
  • Smartsheet – Best for Workflow Automation
  • Wrike – Best for Complex Projects
  • ClickUp – AI-powered Productivity Tool
  • Trello – Best for Visual Task Management
  • Notion – Best All-in-One Workspace
  • Asana – Best for Task and Project Management
  • Basecamp – Best for User-Friendly Project Management
  • Airtable – Best for Product Teams
  • Coda – Best to Organize Daily Work
  • Confluence – Best for Document Collaboration
  • ProofHub – Best for Remote Collaboration
  • Todoist – Best for Personal Task Management
  • Teamwork – Best to Manage Client’s Projects
  • Microsoft Project – Best for Complex Project Planning
  • Hive – Best for Marketing and Creative Teams
  • Nifty – Best for Custom Business Applications
  • Zoho Projects – Popular in India and Asia
  • Jira – Best for Agile Development
  • TeamGantt – Best for Gantt Chart Visualization
  • Show moreShow less

Project Management Software Review Methodology

Geekflare tested the core project management features through free plan and taking a trial. We evaluated essential features and calculated a combined overall rating for each. To ensure an unbiased review, we gathered factual data from official websites and analyzed user feedback from various sources to provide comprehensive insights and detailed reviews.

monday.com

monday.com

Best for Small to Medium Businesses

Geekflare rating score 4.8 out of 5
4.8
|
  • Time Tracking
    Yes
  • Reporting and Analytics
    Yes
  • Integration
    200+
$9/seat/month
Free Forever Plan
Try monday.com

About monday.com

monday.com provides access to countless customization features, such as the option to use several templates and visualization tables (e.g., Gantt charts, kanban boards). monday.com integrates with over 200 business tools, including Outlook, Microsoft Teams, and Google Drive. You can also track your insights by integrating tools like Screenful.

Boost team productivity with monday.com’s task management and collaboration features. All you have to do is invite everyone to your workspace. A team with less than two users can use the monday.com project management tools for free which includes up to 3 boards, unlimited docs, mobile apps and more than 200 templates.

monday.com was founded in Tel Aviv, Israel, and is headquartered in the city. The app serves companies of all sizes. monday.com is an agile and scalable tool used by over 186,000 customers in more than 200 industries, offering a user-friendly project management, task management, sprint management, resource management, contact management, asset management and more.

monday.com Pros and Cons

  • Advantage

    Scalable with free templates and adding new team members.

  • Advantage

    Use monday.com for free (small teams only).

  • Advantage

    Helpful customer support with live chat, call requests, email, and an FAQ database.

  • Advantage

    Plenty of different task visualizations are available (Kanban, Gantt, etc.)

  • Disadvantage

    Minimum of 3 users for paid plans.

  • Disadvantage

    You have to pay for 5 new seats once you’ve maximized your previous plan, even if you only add one new person.

monday.com Pricing

SubscriptionMonthly Pricing/SeatOfferings
Free Forever$0Up to 3 boards, 8 column types, iOS and Android apps
Basic $9Unlimited free viewers, access to over 200 templates, priority customer support
Standard$12250 integration actions per month, guest access for individual projects
Pro$19Customizable dashboards (up to 10 boards), time tracking for each task 
Smartsheet

Smartsheet

Best for Workflow Automation

Geekflare rating score 4.5 out of 5
4.5
|
  • Time Tracking
    Yes
  • Reporting and Analytics
    Yes
  • Integration
    100+
$9/seat/month
30-days FREE Trial
Try Smartsheet

About Smartsheet

Smartsheet offers comprehensive project and resource management tools, such as Gantt chart, timeline view, grid visualization, workflow transformation, task automation and more. You can send update requests and automatically generate workflow charts, along with filtering and creating insights.

With the help of inbuilt dashboard features, you can build powerful widget-based display, customizable reporting to share actionable data to stakeholders and relevant departments in your organization. Teams can also strategically plan for the following quarter or year via multiple key performance indicators, such as expected revenue, conversions, and order fulfillment percentages.

Recently, Smartsheet has introduced an AI feature which helps you to automate repetitive tasks, summarize text, generate formula and get help on workflow.

Mark Mader and Brent Brei founded Smartsheeet in 2006. Today, it is available in 8 languages, including English, Spanish, Italian, and French and used by over 80% of Fortune 500 businesses.

Smartsheet Pros and Cons

  • Advantage

    Robust analytics features (e.g. incurred hours, available hours, and target utilization)

  • Advantage

    Various task visualization options (charts, widgets, etc.)

  • Advantage

    Multilingual capabilities: English, French, Japanese, and others.

  • Advantage

    A broad range of customer support options: FAQs, chatbots, etc.

  • Disadvantage

    Complicated to learn for project management beginners.

  • Disadvantage

    No unlimited attachment storage.

Smartsheet Pricing

Smartsheet’s pricing plans are listed below.

SubscriptionMonthly Pricing/SeatOfferings
Free$0Max. 2 editors, Gantt chart and calendar views
Pro $9Unlimited free viewers, max. 10 editors, 20GB attachment storage
Business$19Timeline views, workload tracking, unlimited automation
EnterpriseCustomAI formulas, work insights, directory integration
Wrike

Wrike

Best for Complex Projects

Geekflare rating score 4.2 out of 5
4.2
|
  • Time Tracking
    Yes
  • Reporting and Analytics
    Yes
  • Integration
    150+
$9.80/user/month
Free Forever Plan
Try Wrike

About Wrike

Wrike is suitable for medium to large organization needing complex projects to manage. Businesses can leverage resource allocation, time tracking capabilities to manage workload and optimize cost to stay on budget.

Wrike offers standard features to manage projects, tasks, workflow, resources, and portfolio and ideal for PMO, IT, marketing, and agencies. It integrates with Miro, Dropbox, GitHub, HubSpot, and other third-party business solutions. Each of these enhances remote collaboration between teams from all industries.

Wrike’s Work Intelligence is a generative AI feature recently introduced to help you to create content, predict risk, summarize tasks, automate workflows and create tasks on autopilot. And, the best part, you can even do these by voice commands through Wrike mobile app.

Andrew Filev founded Wrike in 2006, and the company is based in San Diego, California. Wrike has over two million global customers and is used by more than 20,000 companies, including Walmart and Electrolux.

Wrike Pros and Cons

  • Advantage

    Use cross-tagging to get better visibility across all projects.

  • Advantage

    Two-way synchronization with GitHub, Jira, and other apps to ensure your project statuses are up-to-date.

  • Advantage

    Integrate an unlimited number of apps via Wrike Cloud.

  • Advantage

    Single sign-on (SSO) for easy account logins.

  • Disadvantage

    Some teams may find that Wrike doesn’t have enough features to scale their businesses.

  • Disadvantage

    Not suitable for beginners

Wrike Pricing

Wrike’s pricing plans are as below.

SubscriptionMonthly Pricing/User Offerings
Free$0Table and Kanban board views, resource assignment
Team (2-25 users)$9.80Unlimited tasks, unlimited free viewers (internal and external), workflow customization (i.e. change conditions) 
Business (5-200 users)$24.80Guest approvals on tasks, unlimited dashboards, automated task prioritization
ClickUp

ClickUp

AI-powered Productivity Tool

Geekflare rating score 4.5 out of 5
4.5
|
  • Time Tracking
    Yes
  • Reporting and Analytics
    Yes
  • Integration
    1000+
$7/seat/month
Free Plan
Try ClickUp

About ClickUp

ClickUp was founded in 2017 by Zeb Evans and Alex Yurkowsi and is headquartered in San Diego, California. Over two million teams use the software. Companies can use ClickUp to store important documents and create project cards for easy project management.

ClickUp is a comprehensive tool for managing multiple projects at once, and users can view projects based on lists, boards, and calendars. Assign tasks to users and access notifications via your inbox, in addition to prioritizing tasks where needed.

You can create subtasks in ClickUp to ensure that all project parameters are met, and you can upload documents, videos, screenshots, and more. ClickUp also has a tool that allows users to track how long they’re spending on each project, and you can also create documents directly within the app. It’s also possible to add reminders if needed.

ClickUp can automatically move project cards to the next phase once people meet specified parameters. It offers easy communication and integration with Slack, HubSpot, Gmail, and Zoom for remote collaboration, plus numerous other apps. ClickUp users have access to round-the-clock chatbot support, but you can’t access live chat unless you have a paid subscription.

ClickUp Pros and Cons

  • Advantage

    Advanced free tier features, including unlimited workspaces.

  • Advantage

    Automate task progression when users complete one part of your projects.

  • Advantage

    Unlimited users with the free plan.

  • Advantage

    Comprehensive task management and tracking, including document creation.

  • Disadvantage

    Overwhelming features for basic needs

  • Disadvantage

    ClickUp can be prone to performance bugs.

ClickUp Pricing

SubscriptionMonthly Pricing/SeatOfferings
Free$0Unlimited tasks, unlimited members, 24/7 support
Unlimited$7Unlimited integrations, guest permissions, in-app email
Business$12SSO, goal folders, granular time estimates
EnterpriseCustomEU/US/APAC data residency, SSO, enterprise-level API
Trello

Trello

Best for Visual Task Management

Geekflare rating score 4.5 out of 5
4.5
|
  • Time Tracking
    Yes
  • Reporting and Analytics
    Yes
  • Integration
    200+
$5/seat/month
Free Plan
Try Trello

About Trello

Founded in 2011 and now owned by Atlassian, Trello boasts millions of customers, including Coinbase, Zoom, and Visa. This popular platform excels at visual task management, making it ideal for small to medium-sized teams that need to manage simple projects.

Recent improvements to Trello’s interface have made it even more intuitive, with easy to use navigation and drag-and-drop card management. Users can visualize their entire workflow on boards, leverage automation tools to minimize manual tasks, and integrate with popular apps like Google Drive, Jira, and Dropbox.

While Trello’s free plan used to offer unlimited users, as of April 8th, 2024, it now allows a maximum of 10 boards per workspace. However, it still retains core features like Kanban visualization and a calendar view. Trello also offers various templates for customizing workspaces and allows file/folder attachments within cards.

Though Trello shines at team-level project management, those seeking to manage a personal task might find it less ideal. However, features like using separate boards or labels can help address this limitation. Alternatively, you can use Notion to manage personal tasks.

Trello Pros and Cons

  • Advantage

    Unlimited cards with the free plan.

  • Advantage

    Unlimited storage with every plan.

  • Advantage

    Two-factor authentication to enhance security.

  • Advantage

    Scalable and customizable.

  • Disadvantage

    Offers basic reporting features and is not enough for in-depth project analysis.

Trello Pricing

Trello has 4 pricing plans ranging from free to Enterprise as mentioned below.

SubscriptionMonthly Pricing/SeatOfferings
Free$010 boards per workspace, unlimited power-ups for each board, 250 monthly workspace command runs
Standard $5Unlimited boards, 1,000 workspace command runs per month, single board guests
Premium$10Calendar, timeline, and table views, workspace templates, data exporting
Enterprise$17.50Public board management, multi-board guests, free SSO
Notion

Notion

Best All-in-One Workspace

Geekflare rating score 4.8 out of 5
4.8
|
  • Time Tracking
    No
  • Reporting and Analytics
    No
  • Integration
    80+
$10/seat/month
SAVE 20%
Try Notion

About Notion

Notion, with over 20 million users, offers an all-in-one workspace to manage your workflow and supercharge team collaboration. Founded in 2013 by a team of innovators, Notion has become a go-to solution for teams looking for a unified platform to manage docks, tasks, wikis, and projects.

Notion stands out with its robust task management and rich collaboration features. Easily tag team members in pages and cards, track page analytics for data-driven insights, and organize information effortlessly. Enjoy a vast library of free templates and versatile visualization options like Gantt charts and Kanban boards. Seamlessly embed tables, images, and other elements within pages for a truly customizable workspace.

Notion’s free plan allows up to 10 guests, while Notion Plus expands to 100 users and Notion Business caters to larger teams with up to 250 guests. Integrate with popular tools like Google Workspace, Trello, Zapier, Zoom, and Dropbox, making Notion ideal for both in-house and remote teams.

Lately, Notion AI was released to help you to get instant answer to your questions from your workspace data, autofill page data and brainstorm ideas, all without leaving Notion.

Notion Pros and Cons

  • Advantage

    Flat pricing structure.

  • Advantage

    Summarize information with AI (available as a $10/mo add-on).

  • Advantage

    Easy to create new blocks (press / on your keyboard).

  • Advantage

    Effective task organization via page categorization, favorites, etc.

  • Advantage

    Add-on apps to help with organizing information and project scheduling (i.e. Notion Calendar and Notion Web Clipper)

  • Disadvantage

    Small file upload limits.

  • Disadvantage

    Learning how to use Notion can be difficult for beginners to project management apps.

Notion Pricing

SubscriptionMonthly Pricing/SeatOfferings
Free$0Unlimited workspaces, unlimited pages, integrations, up to 10 guests
Plus $10Up to 100 guests, 30-day page history, unlimited blocks
Business$15Up to 250 guests, bulk PDF exporting, private teamspaces
EnterpriseCustomAudit logs, workspace analytics, SCIM provisioning
Asana

Asana

Best for Task and Project Management

Geekflare rating score 4.5 out of 5
4.5
|
  • Time Tracking
    Yes
  • Reporting and Analytics
    Yes
  • Integration
    100+
$10.99/seat/month
Free Plan
Try Asana

About Asana

Asana, a powerful work management platform used by industry giants like Uber, Slack, PayPal and Spotify, is the solution you’re looking for to manage complex projects. Founded in 2008 and now listed on the New York Stock Exchange, Asana has a global presence with over 150,000 customers.

Asana’s intuitive interface allows you to view projects in list, board, or timeline formats, as well as calendar and workflow views. It’s particularly well-suited for medium to large teams tackling complex projects that require detailed project tracking and collaboration.

While Asana offers a free plan for teams of up to 10 teammates, upgrading unlocks powerful features like custom workflow builders, forms, and the AI-powered Asana Intelligence tool for advanced analytics and insights. You can easily upload and share various file types within the platform.

Asana’s Inbox feature streamlines communication and collaboration by aggregating notifications from all your projects. It integrates seamlessly with popular tools like Salesforce, Microsoft Teams, and Google Workspace, enhancing your workflow and productivity.

Asana Pros and Cons

  • Advantage

    Automate project card movements.

  • Advantage

    Multiple project management overviews.

  • Advantage

    Use customized templates for 1:1 communications, work logs, and more.

  • Advantage

    Access all of your notifications via the inbox.

  • Advantage

    Use Asana for free (up to 10 users).

  • Disadvantage

    Can get expensive as it’s per seat, per month.

  • Disadvantage

    Some users may find the customer support options lacking.

Asana Pricing

SubscriptionMonthly Pricing/SeatOfferings
Free$0Up to 10 users, unlimited tasks and projects, 100MB per file
Starter $10.9925,000 monthly automation, time tracking, goal-setting
Advanced$24.9925,000 monthly automations, time tracking, goal-setting
Basecamp

Basecamp

Best for User-Friendly Project Management

Geekflare rating score 4.2 out of 5
4.2
|
  • Time Tracking
    No
  • Reporting and Analytics
    No
  • Integration
    80+
$15/seat/month
30-days free trial
Try Basecamp

About Basecamp

Basecamp is a user-friendly project management solution used by over 15 million people. A centralized platform for communication, collaboration, and task management. It is well-suited for small businesses who value simplicity and want an all-in-one solution. It offers essential features like to-do lists, messaging, file sharing, and schedule overviews, which are particularly helpful for remote teams.

One of Basecamp’s unique features is the project progress meter, which provides a quick visual overview of how each project is progressing. Additionally, it offers a Kanban-style board view and a lineup tool similar to a Gantt chart for visual task management.

Basecamp integrates with many third-party apps business apps like Zapier, Zoho Flow, Clockify, and Harvest.

Basecamp Pros and Cons

  • Advantage

    Streamlined menus and widgets make navigation easy.

  • Advantage

    Useful additional features like project progress charts.

  • Advantage

    Non-profits and charities can get a 10% discount.

  • Advantage

    Manage your entire workflow in Basecamp with messaging, homepage pins, and to-do progress charts.

  • Advantage

    Customer support promises to respond to questions within one hour.

  • Disadvantage

    You have to pay extra for Google Workspace, Slack, and Asana integrations.

  • Disadvantage

    Limited customization compared to the monday.com.

  • Disadvantage

    No free plan.

Basecamp Pricing

The pricing of Basecamp is as follows.

SubscriptionMonthly Pricing/SeatOfferings
Basecamp$15500GB storage, in-app messaging, customizable dashboard
Basecamp Pro Unlimited$299Unlimited users, free guest invites, unlimited projects, 24/7 support 
Airtable

Airtable

Best for Product Teams

Geekflare rating score 4.5 out of 5
4.5
|
  • Time Tracking
    Yes
  • Reporting and Analytics
    Yes
  • Integration
    35
$20/seat/month
FREE Plan
Try Airtable

About Airtable

Airtable was founded in 2012 and is headquartered in San Francisco, California. Emmett Nicholas, Howie Liu, and Andrew Ofstad brought the app to life, and it has more than 300,000 active monthly users. The company also generates more than $140 million in annual revenue. It’s the best app on this list if you want detailed data insights.

Airtable offers a suite of data-driven project management features, such as highlighting the number of overdue tasks. Users can also use pie charts to see the percentage of projects moving toward a timely completion. Moreover, the app uses graphs to demonstrate the percentage of each task’s status – whether that’s overdue, in progress, or something else.

Users on Airtable can also see each team member’s current capacity, which makes resource allocation much easier. You can also choose templates for Gantt chart visualization, OKR tracking, order tracking, etc.

Airtable’s customer support journey starts with a chatbot, but you can easily contact whichever department you need via this method.

Airtable Pros and Cons

  • Advantage

    Clear workflow visualizations with priority star ratings, roadmaps, etc.

  • Advantage

    Very comprehensive free plan with unlimited bases, 1GB of attachments per base, and 100 automation runs.

  • Advantage

    Customer support response times are 1-2 business days.

  • Disadvantage

    Limited customization options compared to monday.com and Asana.

Airtable Pricing

Airtable’s pricing plans have been listed below.

SubscriptionMonthly Pricing/SeatOfferings
Free$01GB attachments, 100 monthly automation runs, 1,000 records per base 
Team$2050,000 records per base, 25,000 monthly automation runs, unlimited editors and commenters per workspace, unlimited bases
Business$45100,000 monthly automation runs, two-way synchronization, SSO 
EnterpriseCustomAPI, 500,000 monthly automation runs, on-premises syncing 
Coda

Coda

Best to Organize Daily Work

Geekflare rating score 4.8 out of 5
4.8
|
  • Time Tracking
    No
  • Reporting and Analytics
    Yes
  • Integration
    70+
$10/seat/month
FREE Plan
Try Coda

About Coda

Despite only launching in 2019, Coda is already valued at over $1 billion. Over 25,000 companies, including the New York Times, Uber, and Figma, use the software. The company has offices in California and Washington; it’s the best app for teams who want to design custom apps.

Coda is an easy-to-understand workflow tool for tracking app development and other projects, with a color-coded project tracker and the ability to notify users of task processes via Slack. Teams can also track tickets raised with Jira to ensure that app bugs are effectively solved, with charts also available for overall task progression.

Coda uses artificial intelligence (AI) for project summarization and offers integration with Figma, Salesforce, and Google Drive. You can also use the Coda with GitHub, Asana, and Google Drive. Furthermore, you have access to simple-to-navigate hubs.

The app provides a Gantt chart, Kanban board visualization with Coda, and table display customizations like filters and columns. Coda’s team works remotely or on a hybrid agreement, and the app has been developed with these working agreements in mind (though you can also use it for in-house teams).

You can access customer support via chatbot, which is also where you’ll find various FAQs for common problems.

Coda Pros and Cons

  • Advantage

    Create options for each project to make better-informed decisions.

  • Advantage

    Group training is available to help you learn the software.

  • Advantage

    Easy information access via document hubs.

  • Advantage

    Project progress overview charts.

  • Disadvantage

    Priority customer support is only available for Enterprise subscribers.

Coda Pricing

There are 4 pricing plans that Coda offers as listed below.

SubscriptionMonthly Pricing/SeatOfferings
Free$01GB per doc, manual data refresh, unlimited forms
Pro$10Daily data refresh, custom form branding, 30-day version history, custom domain
Team$30Hidden pages, publishing stats, private folders
EnterpriseCustomPriority support, eDiscovery add-on
Confluence

Confluence

Best for Document Collaboration

Geekflare rating score 4.5 out of 5
4.5
|
  • Time Tracking
    No
  • Reporting and Analytics
    Yes
  • Integration
    500+
$4.89/seat/month
FREE Plan
Try Confluence

About Confluence

Confluence was founded in 1991 and is headquartered in Pittsburgh, Pennsylvania. Mark Evans and Mike Schiller are the company’s founders, and today, the company is owned by Atlassian. Confluence is the best project management tool for document collaboration and easy access to essential information. Confluence has over 70,000 customers, including Docker and GoPro.

Confluence is one of the oldest B2B software solutions and is free for up to 10 users. Teams can plan projects in the app and mention users on specific tasks, in addition to organizing spreadsheets, Word documents, and various other files.

The program works on desktop and mobile devices, but is easier to use on desktops. Confluence has advanced search features for finding specific documents, and users can customize over 70 templates.

Confluence’s support team is reachable by raising a support ticket. You’ll also find a resource library with FAQs.

Confluence Pros and Cons

  • Advantage

    Always free for up to 10 users.

  • Advantage

    Organize in-app documents and information with tables of contents and labels.

  • Advantage

    Use Atlassian Intelligence to add tables, make text easier to read, and more.

  • Advantage

    Directly mention team members to ensure better project collaboration.

  • Disadvantage

    Complicated to use for beginners; better for established companies.

  • Disadvantage

    Sometimes challenging to use on mobile devices.

Confluence Pricing

Confluence has a free forever plan, apart from which its pricing plans are as below.

SubscriptionMonthly Pricing/SeatOfferings
Free$0Unlimited pages, 2GB file storage, Atlassian community support
Standard$4.89Business hours regional support, unlimited users, invite five external guests per user
Premium$8.97AI editing and summarization, 1,000 automations per user, per month, unlimited whiteboards
EnterpriseCustom24/7 support, unlimited automation
ProofHub

ProofHub

Best for Remote Collaboration

Geekflare rating score 4.5 out of 5
4.5
|
  • Time Tracking
    Yes
  • Reporting and Analytics
    Yes
  • Integration
    8
$45/month
14-days FREE Trial
Try ProofHub

About ProofHub

ProofHub was founded by Sandeep Kashyap in 2011, and today, more than 85,000 teams use the app – including Nike, Boeing, and Disney. The company is headquartered in the US and also has an office in Chandigarh, India. ProofHub generates millions of dollars in annual revenue. It’s the best project management software for remote teams looking to collaborate on projects.

ProofHub is a comprehensive solution with task management overviews and Gantt chart visualization. Users can also access workflow boards and table views to get a better understanding of projects and avoid potential delays. ProofHub has an in-app chat feature, too, which lets you share documentation, answer questions, and get project updates.

The ProofHub platform also includes reporting tools that show the percentage of completion of each project. Teams can organize complex tasks using labels, adding subtasks and more than one assignee if needed. The app also shows how many projects each manager has, which helps with resource allocation and project tracking.

Quickly import files from Google Docs and Dropbox, along with integrating Google Calendar, QuickBooks, and OneDrive. ProofHub is available on desktop devices and also has apps for the App Store and Google Play. Customer support is available via a fill-in form on the company’s website, email, or on X (Twitter).

ProofHub Pros and Cons

  • Advantage

    Flat monthly pricing.

  • Advantage

    Organize your projects with milestones, workflows, and task IDs.

  • Advantage

    Lots of project overview visualizations (e.g. Gantt charts).

  • Advantage

    In-app communication and collaboration.

  • Advantage

    Easy-to-understand project overviews and allocation.

  • Disadvantage

    Expensive for small teams.

  • Disadvantage

    No free plan (but you can get a 14-day free trial).

ProofHub Pricing

ProofHub offers two simple subscription plans. Essential is good for small businesses and medium to large businesses can go for Ultimate Control.

SubscriptionMonthly PricingOfferings
Essential$45 (billed annually)Unlimited users, Unlimited projects, 15GB storage
Ultimate Control$89 (billed annually)Unlimited Users, Unlimited projects, 100GB storage
Todoist

Todoist

Best for Personal Task Management

Geekflare rating score 4.5 out of 5
4.5
|
  • Time Tracking
    No
  • Reporting and Analytics
    No
  • Integration
    90+
$4/seat/month
FREE Plan
Try Todoist

About Todoist

Todoist was founded in 2007 by Amir Salihefendic, an entrepreneur who was born in Bosnia but grew up in Denmark. However, it was initially a side hustle. Salihefendic created Todoist while studying in Aarhus and didn’t initially view its business potential. But today, the company is headquartered in California and has over 30 million customers.

Todoist is an intuitive app for computers and smartphones that focuses specifically on creating to-do lists. Users can quickly enter tasks and assign a due date by either manually choosing from the calendar or typing on their keyboard. You can prioritize your individual task lists and set reminders where necessary.

Todoist lets you set up recurring tasks for actions that you must frequently perform, and users with a paid subscription can view other team members’ tasks within the same interface. While the app lacks its own advanced project management features, you can integrate Todoist with Trello and Ganttify. Toodist also works with Zendesk, Zapier, and more.

You can submit a ticket to get in touch with Todoist’s support team if needed. The program also has an extensive “Known Issues” page with steps to fix some of the most common problems that may occur.

Todoist Pros and Cons

  • Advantage

    Set up recurring tasks and deadlines.

  • Advantage

    Organize your to-do list based on different labels and tags.

  • Advantage

    Free for personal use and affordable pricing thereafter.

  • Advantage

    Easy to navigate on desktop and mobile.

  • Advantage

    Comprehensive customer support database.

  • Disadvantage

    Not the best app for advanced project management.

Todoist Pricing

SubscriptionMonthly Pricing/SeatOfferings
Beginner$0Max. 5 personal projects, one-week activity history, email and calendar integration
Pro$4300 personal projects, 150 filter views, unlimited activity history
Business$6Shared team workspace, 1,000 members and guests, team roles and permissions
Teamwork

Teamwork

Best to Manage Client’s Projects

Geekflare rating score 4.5 out of 5
4.5
|
  • Time Tracking
    Yes
  • Reporting and Analytics
    Yes
  • Integration
    15
$10.99/seat/month
SAVE 29%
Try Teamwork

About Teamwork

Teamwork was founded in 2007 in Cork, Ireland, by Daniel Mackey and Peter Coppinger. The company is still headquartered in Cork today, but it also has offices in Belfast, Denver, and Delaware. The app has more than 20,000 global customers, including PayPal and Spotify. Teamwork generates over $30 million in annual revenue.

Teamwork is a comprehensive tool for agencies and other businesses that regularly work with external clients. The app lets you map out your entire project by creating cards and to-do lists, and you can use Gantt chart visualization to gain a complete process overview. Teamwork has a handful of project management templates, such as new client onboarding checklists and project trackers.

Teams can integrate Teamwork with Dropbox, Google Drive, Zapier, and other tools. Moreover, the company has developed mobile and desktop chat tools for company-wide collaboration.

You can contact Teamwork’s customer support team via email or a fill-in form. Alternatively, common questions are answered in the online support database.

Teamwork Pros and Cons

  • Advantage

    View tasks you need to follow up on (e.g. projects out for approval).

  • Advantage

    Chat options on the Teamwork mobile and desktop apps.

  • Advantage

    Project management templates (e.g. content planning, project trackers, and client onboarding).

  • Advantage

    Gantt chart visualization.

  • Disadvantage

    Not a huge number of third-party integrations.

Teamwork Pricing

SubscriptionMonthly Pricing/SeatOfferings
Free$0Time-tracking features, two project templates (max.), add sub-tasks and tags 
Deliver$10.99Max. 3 custom fields, integrated team chats, unlimited client users
Grow$19.9920,000 automated actions per month, 50 project management templates 
ScaleCustomUnlimited project templates, 50,000 monthly automated actions, profitability reports
Microsoft Project

Microsoft Project

Best for Complex Project Planning

Geekflare rating score 4.5 out of 5
4.5
|
  • Time Tracking
    Yes
  • Reporting and Analytics
    Yes
  • Integration
    Microsoft Loop and Microsoft Viva Goals
$10/seat/month
30-days FREE Trial
Try Microsoft Project

About Microsoft Project

Microsoft Project is one of Microsoft’s many productivity tools, and the tool was initially released in 1984. You can get the cloud-based project management software or the on-site solutions, but the on-site version is much more expensive. It’s the best app for comprehensive project planning.

Microsoft Project is one of the most comprehensive project management tools. It features Gantt chart visualization and task overviews, and you can also define start and end dates for each project. Microsoft Project lets you assign tasks to different users, and you may also highlight when users require others to complete their part of the project first.

You can use Microsoft Project with Word, Teams, and various other Microsoft apps. Project has a handful of customer support options, such as chat and email.

Microsoft Project Pros and Cons

  • Advantage

    One-time purchases are available for on-site solutions.

  • Advantage

    Gantt chart visualization.

  • Advantage

    One-month free trial available.

  • Advantage

    Use Project with other Microsoft apps.

  • Disadvantage

    Customer support is hard to contact; you need to call or use the Get Help app on Windows if you don’t find your answer in the FAQ portal.

  • Disadvantage

    Very difficult to use for beginners.

Microsoft Project Pricing

Microsoft Project offers a 30-day trial along with 3 types of paid plans as listed below.

SubscriptionMonthly Pricing/SeatOfferings
Planner Plan 1$10Portfolio management, resource management, and allocation features
Planner Plan 3$30Budgeting tools, online desktop client
Planner Plan 5$55Portfolio management, resource management and allocation features
Hive

Hive

Best for Marketing and Creative Teams

Geekflare rating score 4.2 out of 5
4.2
|
  • Time Tracking
    Yes
  • Reporting and Analytics
    Yes
  • Integration
    1000+
$5/seat/month
FREE Plan
Try Hive

About Hive

Hive was founded in 2015 and is a task management software solution headquartered in the US. Its employees work both in-house and remotely, and John Furneaux and Eric Typaldos launched the company. Hive has raised over $10 million in venture capital funding and has an office in New York City. More than 20,000 teams use the tool, including Google and Starbucks. It’s the best software for project management in marketing and creative teams.

Hive is a project management system with project prioritization features and Gantt chart visualization. The software has an easy-to-navigate interface with clear color coding, and you can view what every team member is working on to measure workloads. By doing this, teams should find it easier to create reasonable project timescales.

The Hive project management software also offers Kanban and table task overviews, and each user can find their tasks in a single place. Remote and in-house teams can also use several templates, such as After Action Reporting and a Gantt chart, to better organize future projects. You can also get improved reporting via the Project Review template.

Hive has several tools that make the software scalable, such as in-app analytics that measure campaign results (e.g., clickthrough rates). Users can also automate tasks and integrate OneDrive, Gmail, Jira, and other third-party tools. Moreover, you can create collaborative notes within the app and use the native chat feature.

The app has comprehensive customer support, and the contact page clearly states each section for which you can contact a team member. The extensive resource library should answer common FAQs.

Hive Pros and Cons

  • Advantage

    A good free plan for small teams with unlimited tasks and up to 10 workspace members.

  • Advantage

    Use Hive’s in-app email feature to keep in touch with your team.

  • Advantage

    Features for pre and post-project, along with the implementation phase.

  • Advantage

    In-app calendar tool (for Starter and upwards).

  • Disadvantage

    Add-ons may cost extra money, depending on your plan.

Hive Pricing

Hive has 3 pricing plans apart from the free version, as seen in the table below.

SubscriptionMonthly Pricing/SeatOfferings
Free$0Unlimited tasks, 10 workspace members, native chat messaging, in-app email
Starter$5In-app Calendar (via Google Calendar or Outlook integration), AI workflow optimization 
Teams$12Unlimited workspace members, external project sharing, customizable project tracking fields
EnterpriseCustomFlexible add-ons (e.g., analytics), custom analytics, and dashboards
Nifty

Nifty

Best for Custom Business Applications

Geekflare rating score 4.8 out of 5
4.8
|
  • Time Tracking
    Yes
  • Reporting and Analytics
    Yes
  • Integration
    2000+
$7/seat/month
FREE Plan
Try Nifty

About Nifty

Nifty, founded in 2017, is headquartered in New York City. The app was founded by four co-founders Shiv Kapoor, Skyler Calibey, Illia Strikhar, and Jeffrey Kagan. Nifty generated almost $9 million in revenue in 2023, and over 10,000 teams (including IBM and L’Óreal) use the software. It’s the best project management software for teams who want to manage multiple tasks in one place.

Nifty is one of the more comprehensive project management solutions, and the app lets users overview multiple aspects on the home screen. These include milestones, discussions, and tasks. Nifty lets you automate workflows and you can integrate numerous other project management tools, including ClickUp and Wrike.

The Nifty software lets you manage client projects and view timelines in a combined calendar and graphic format. Users can view the entire team’s workload via the All Tasks tab and their own through My Work instead. You can also create multiple projects and access these via a tab on the left-hand side.

Upload documents and other files to Nifty and add recurring statuses if you need to regularly perform the same tasks. It’s also possible to design collaborative documents with multiple pages and view roadmaps via a Gantt chart.

Nifty is available on desktop devices and lets you automate reporting for external clients.

Nifty Pros and Cons

  • Advantage

    A reasonable free plan for smaller teams with unlimited team members and up to two projects.

  • Advantage

    No per-user pricing, meaning that you only pay one flat fee.

  • Advantage

  • Advantage

    A reasonable free plan for smaller teams with unlimited team members and up to two projects.

  • Advantage

    No per-user pricing, meaning that you only pay one flat fee.

  • Advantage

    Two-factor authentication for all accounts to maximize security.

  • Advantage

    Lots of advanced features with the bigger plans, such as unlimited storage space and a dedicated success manager.

  • Advantage

  • Disadvantage

    Limited mobile capabilities.

Nifty Pricing

The pricing plans of Nifty are as follows.

SubscriptionMonthly Pricing/SeatOfferings
Free$02 active projects, 100MB storage space, recurring tasks
Starter$7Time tracking and reporting, add custom fields, 40 active projects
Pro$105 guests and clients per paid user, 100 active projects, goal-tracking
Business$16Unlimited storage space, unlimited active projects, unlimited guests and clients
EnterpriseCustomDedicated success manager, IP restriction
Zoho Projects

Zoho Projects

Popular in India and Asia

Geekflare rating score 4.8 out of 5
4.8
|
  • Time Tracking
    Yes
  • Reporting and Analytics
    Yes
  • Integration
    100+
$4/seat/month
FREE Plan
Try Zoho Projects

About Zoho Projects

Zoho Projects is a user-friendly work management platform boasting Gantt chart visualization, customizable dashboards, and task automation tools. It’s particularly well-suited for businesses in IT, marketing, and consulting, as well as any industry that heavily relies on app integrations.

Zoho Projects allows teams to proactively address issues with its built-in issue tracking and reporting features. Users can easily prioritize tasks by viewing their daily to-do list in a dedicated tab. The app’s time-logging feature makes it easier for remote teams to allocate tasks and resources efficiently. Teams can integrate over 100 apps, including Basecamp and Google Drive, and leverage Zoho’s suite of native apps like Zoho CRM, Zoho Analytics, and Zoho Meeting.

Zoho is trusted by 100 million users worldwide. Founded in 1996 and headquartered in Chennai, India, Zoho is a leading cloud-based business software provider.

Zoho Projects Pros and Cons

  • Advantage

    Customization options for widgets, task status, layouts, etc.

  • Advantage

    Plenty of remote collaboration tools, such as a feed, forums, and pages.

  • Disadvantage

    The number of options might feel overwhelming to some users.

Zoho Projects Pricing

Zoho’s pricing plans consist of 2 other subscriptions apart from its free version.

SubscriptionMonthly Pricing/SeatOfferings
Free$0Max. 3 users, 2 projects, 5GB storage space
Premium$4Project templates, unlimited projects
Enterprise$9Read-only users, SSO, 2FA
Jira

Jira

Best for Agile Development

Geekflare rating score 4.5 out of 5
4.5
|
  • Time Tracking
    Yes
  • Reporting and Analytics
    Yes
  • Integration
    3000+
$7.16/seat/month
FREE Plan
Try Jira

About Jira

Jira, like Trello, is now owned by Atlassian. This project plan software was originally founded in 2002 in Sydney, Australia. The software has more than 200,000 paying customers (plus others who use the free version). Jira is the best project manager software for agile development.

As one of the most established project management tools, Jira has numerous features that help software developers and engineers complete tasks more efficiently. Scrum and Kanban boards are two such examples, and users can also create custom workflows.

Jira has more than 3,000 app integrations, including ScriptRunner for Jira and Git Integration for Jira. You can also use Google Drive and Microsoft Drive with the app, which is available on the App Store and Google Play (along with desktop devices).

To enhance remote collaboration, Jira also works with Slack and Microsoft Teams. Backlog reporting and release progress reports are also available. You can also use Open DevOps to manage your processes with effectiveness and transparency.

Jira Pros and Cons

  • Advantage

    Bug-tracking and DevOps project plan templates are available.

  • Advantage

    Clear backlog sprint overviews with customization and timelines.

  • Disadvantage

    Limited number of automations.

Jira Pricing

Jira’s pricing plans cover Standard, Premium, and Enterprise editions, as mentioned below.

SubscriptionMonthly Pricing/SeatOfferings
Free$01,700 site automation per month, 25GB storage, unlimited users
Standard$7.1699.95% uptime, unlimited automation
Premium$12.4824/7 support, 99.9% uptime
EnterpriseCustom99.95% uptime, unlimited automations
TeamGantt

TeamGantt

Best for Gantt Chart Visualization

Geekflare rating score 4.5 out of 5
4.5
|
  • Time Tracking
    Yes
  • Reporting and Analytics
    Yes
  • Integration
    Slack, Trello, Dropbox, Zapier
$9.99/user/month
FREE 14-day Trial
Try TeamGantt

About TeamGantt

John Carelli and Nathan Gilmore founded TeamGantt in 2009. The company was formed in Baltimore, Maryland, and is still based within the Baltimore Metropolitan Area. TeamGantt is used by multiple big companies, including Expedia and Sony. The app is the best if you need Gantt chart visualization.

TeamGantt features Gantt chart visualization and the ability to categorize different projects. Teams can also see the percentage of progress made toward each goal and choose from a list or calendar view.

The TeamGantt app is quite easy to use, and you can drag and drop within different parts of your project. Users can also view coworker availability, making the app ideal for remote collaboration. Other helpful features include commenting features and a planned vs. actual timeline.

TeamGantt is available on desktop and mobile. Integrate the app with Zapier, Trello, and other platforms.

TeamGantt Pros and Cons

  • Advantage

    Drag-and-drop scheduling.

  • Advantage

    Available on desktop and mobile.

  • Advantage

    Gantt chart visualization.

  • Advantage

    Planned vs. actual timelines.

  • Disadvantage

    Contacting customer support is sometimes difficult.

TeamGantt Pricing

TeamGantt has two main pricing plans apart from its freemium version, as listed below.

SubscriptionMonthly Pricing/SeatOfferings
Pro$9.99Calendar and list views, app integrations, priority support
EnterpriseCustomDedicated account manager, customized training, customizable boards

Comparing Our Top Picks of Project Management Software

Let’s take a peek at how the following software compare with each other in terms of features, ideal for, offering free plan, leverage AI and overall ratings.

Software
Key features
Best for
Not good for
AI-powered
Free plan
Visit
monday.com

monday.com

Multiple views, dashboards, workflows, automatons, templates
SMB
Enterprise, wikis, chat
Yes
Yes
4.8
/5
Smartsheet

Smartsheet

Workflow automation, issue tracking, time tracking
ITO, PMO, enterprise, government
Real-time chat, freelancers, startups
Yes
No
4.5
/5
Wrike

Wrike

Workflow, views, proofing, automation, dashboards
Up to 200 team members, Service-based business
Chat, wikis
Yes
Yes
4.2
/5
ClickUp

ClickUp

Collaboration, whiteboards, forms, estimates, calendar view
SMB, remote team
Enterprise
Yes
Yes
4.5
/5
Trello

Trello

Boards, cards, templates
Startups, small business, personal use
Enterprise, real-time communication, file sharing
No
Yes
4.5
/5
Notion

Notion

Wikis, docs, calendar, tasks
Remote teams, small business
Enterprise, time tracking, reporting
Yes
No
4.8
/5
Asana

Asana

Custom fields, workload management, reporting, tasks
Medium business, enterprise, global projects
Wikis, document collaboration, chat
Yes
Yes
4.5
/5
Zoho Projects

Zoho Projects

Team collaboration, time and task management, sprints
SMB, Zoho users
Wikis, forms, beginner
No
Yes
4.8
/5

What is a Project Management Software?

Project management software helps teams plan upcoming projects and campaigns. For example, companies might use project management tools to implement an app launch or website redesign. Many project management solutions offer third-party app integrations, while some have native apps. Project management tools often have desktop and mobile apps for on-the-go productivity. 

5 interesting points to know!

  1. Free Plans: Many project management tools offer free plans (e.g., monday.com, Trello, Notion, Asana, Airtable, and Zoho Projects).
  2. AI Integration: Tools like Notion, Wrike, Asana and Coda use AI for project summarization and workflow automation.
  3. Customization: monday.com, Asana, and Wrike provide extensive customization options.
  4. Workflow Automation: Smartsheet and Asana excel in workflow automation features.
  5. Pricing: Average starting paid plan starts between $8 to $10 per month.

What is the importance of a Project Management Tool?

Users can track progress throughout each project, analyze the success of each completed task, and allocate resources effectively. 

Because project managers and teams can do the above, it’s easier to implement campaigns and tasks more efficiently. Moreover, using a project management tool can also help identify and tackle potential roadblocks before they become a problem. 

How Does a Project Management Software Work?

Project management software normally has a base set of features, such as creating cards and inviting team members. You can customize your workspace with templates, custom tags, and more. 

How To Choose a Project Management Software?

The best way to choose project management software is by trying each platform. Most programs offer a free trial, so you don’t need to commit to one immediately. Choose your preferred project management software based on scalability, organizational goals, user-friendliness, customer support, budget, and anything important to you.

What is the Easiest Project Management Software to Use?

Asana has a smaller learning curve than most project management tools, with simple customization and intuitive navigation. However, you might find that something else is easier to use, so you need to try each solution.

What Is the Cheapest Project Management Software?

Todoist’s subscription prices start at just $4/mo, making it affordable for freelancers or start-ups with less money to spend. 

However, it’s also worth noting that cheap project management software depends on your team size and each app’s features. Generally speaking, programs that don’t have per-user pricing cost less money if you’re a bigger team. Smaller ones, however, might find more luck in per-user pricing. 

Are There Free Project Management Software?

Yes. Most project management tools, including Asana, Monday.com, and ClickUp, offer a basic free forever plan. The guide on the best free project management software will help you choose the right one for your needs. 

What Are the Top Agency Project Management Software?

Teamwork is arguably the best agency project manager. Users can collaborate with external clients, offer unlimited free access, and utilize several client onboarding features. 

Is monday.com Better Than ClickUp?

monday.com beats ClickUp in user-friendliness and templates and manages more business aspects (e.g., CRM) in one place. However, ClickUp lets you easily create in-app documentation and comprehensive cards. This monday.com vs. ClickUp comparison offers a full overview. 

Is Trello Easier To Use Than ClickUp?

Yes. Trello is easier to use than ClickUp because its interface is more streamlined, making it easier for many users to follow. However, ClickUp’s automation features make it a great tool for some businesses. This ClickUp vs. Trello comparison will help you pick the right tool.

What Are the Other Enterprise Software?

The best business software solution can be chosen from Google Workspace, AirSlate, and others. These apps combine document management and other features. 

Is there a Difference between Project Management Software and BPM Software?

Project management software covers specific tasks and can vary from software development to real estate construction. On the other hand, business process management (BPM) tools are designed to help define in-house operation procedures. 

How does Geekflare Review Project Management Software For Small Businesses?

Geekflare tests each software solution first-hand to determine how each one meets your business needs. Our experts have background experience in B2B SaaS and other fields, meaning they understand what works and what doesn’t. 

We compile our reviews based on features available, each business and team’s goals, and scalability potential. Geekflare also looks at usability and other helpful project management features to ensure that only the best tools make this list. 

Data Sources
  1. Global project management software market will be worth over $21 billion by 2032