Best Document Collaboration Software for Remote Teams (2024)

Document360 helps teams build a tech support repository, documentation, and user manuals, among others. It offers in-line commenting, side-by-side comparison, bulk operations, and SEO optimization, making it an excellent fit for businesses looking to create and maintain a knowledge base.

The tool allows segmenting articles into 6 category levels, with specific view and edit permissions. Editors can make their creations stand out by using callouts, code blocks, tables, lists, attachments, and embedded images/videos.

Docuement360 supports markdown for quick formatting. Teams can also inject custom CSS and JavaScript for styling flexibility and use custom domains for consistent branding.

Founded in 2017, Document360 has its head office in Kent, the UK.

monday.com is an end-to-end project management software that helps businesses manage aspects like projects, marketing, HR, design, and operations.

Its workdocs present a collaborative space where multiple people can co-edit, comment, tag teammates, share files, and drag-and-drop content. Workdocs autosaves each edit to ensure minimal data loss.

Teams can embed monday.com boards, widgets, images, videos, and dashboards directly into workdoc. Additionally, admins can turn its contents into tasks and assign members, which syncs to the rest of monday.com workspaces.

The platform was founded in 2012, with its headquarters in Tel Aviv, Israel.

ClickUp helps remote workforces with its extensive capabilities in team collaboration, project management, resource management, and workflow automation — making it an effective task management software.

Its document module offers a full-blown editor, nested pages, and multiple styling options. ClickUp allows adding elements such as text, images, tables, bookmarks, banners, and buttons to create eye-catching documents similar to professionally published web pages. Furthermore, real-time co-editing, commenting, and converting text to trackable tasks make it more than a typical document management tool.

ClickUp allows members to integrate widgets to update project status and assign tasks from within the editor. Owners can also share docs with others, adjusting variable privacy controls (for access, editing, etc.) as needed.

Started in 2017, ClickUp operates out of its base in California, the US.

Notion is a made-for-documents utility for remotely-stationed teams to record every work-related activity and collaborate comfortably.

Users can use Notion to create and manage product wikis, knowledge bases, tasks, projects, and workspaces. It excels at plain text-based documents, but also supports adding tables, code snippets, toggles, images/videos, equations, and more.

Teams co-work simultaneously on the same doc and can track changes with document history when working async. It allows mentions and comments on every piece of its content. Admins can organize the entire Notion workspace into smaller, access-controlled sections.

Notion started operations in 2016 with its base in California, the US.

Coda replaces multiple apps with its intuitive interface and lets remote teams manage work with flexibility and structuring prowess.

Its docs and hubs allow content creation in multiple formats, including plain text, graphs, tables, boards, forms, and images, making Coda a perfect word processor and spreadsheet blend.

Everything a team does can be organized in nested structures and collapsible sections. This single tool handles project briefs, timelines, meeting notes, and task management.

Additionally, Coda docs allow co-editing, tagging and commenting, assigning tasks, and tracking status. It also features an AI assistant to create, rework, or get insights on existing documents.

Coda has been in the industry since 2014, with its base in California, the US.

Dropbox Paper is a real-time collaborative space that comes free with every Dropbox account. In addition to co-editing, teams can use this for tagging, commenting, assigning tasks, and setting reminders.

The tool has extensive support for various content types beyond the standard text, tables, code, and images, including YouTube videos, Pinterest boards, GIFs, Google Maps, Figma designs, SoundCloud clips, and more.

Dropbox Paper also features templates that describe the usage possibilities and help users get started quickly.

One of Paper’s standout features is security. It uses AES-256-bit encryption and SSL/TLS to protect data at-rest and in-transit, respectively.

Dropbox was founded in 2007, and launched Paper in 2017.

Google Docs is a benchmark in the online co-working landscape, thanks to its powerful word-processing capabilities. Its clutter-free interface lets you work with multiple file formats, such as text, images, tables, and links.

Users can share Google Docs with others having Google accounts, inside and outside the organization, making the collaboration universal. Additionally, its native integration with the rest of Google Suite makes it the go-to document utility for Workspace users.

However, Google Doc isn’t readily compatible with popular content formats like audio, video, PDF, and more. It also does not support reminders or project management, which restricts the use cases primarily to word processing. Finally, you don’t get nested file structures in the Google Doc interface since that’s reserved for Google Drive.

Bit is AI-powered and includes some of the most critical features for remote teams, including granular user permissions, private and company workspaces, real-time co-editing, and document versioning.

Its compatibility with 100+ file types (such as text, PDFs, PPT, MP3, and MP4) enables users to preview without leaving the Bit interface. Furthermore, users can add tables, code blocks, URL previews, etc., to go beyond a generic text-based document.

Bit’s collaboration features allow mentions, commenting, and co-working with internal and external members. Users also get Bit’s AI Genius — an AI writing assistant to create, optimize, research, and answer questions.

Bit.ai was founded in 2017 and has its headquarters in San Fransisco, the US.

Confluence efficiently manages projects and documentation. It offers seamless integration with other Atlassian products, including Jira and Trello.

The platform’s Pages feature presents simultaneous content editing, in-line and page comments, mentions, and task assigning. Users also have Whiteboards for collaboration to brainstorm and draw as needed on a limitless freeform interface.

Confluence Databases pull information from all connected apps with real-time sync and auto updates. Users can also benefit from the built-in AI to create content, prepare summaries, search, and automate repetitive tasks with its rule-based automation.

Confluence offers many sharing options, such as guest access, public links (view-only content versions), and anonymous viewing (great for public-facing documentation).

Atlassian is based out of Sydney and released Confluence in 2004.

Microsoft 365 is one of the standout platforms for onsite and remote collaboration, and is actively used by many businesses, regardless of their scale. It has multiple apps; among them, the document section is handled by Word, Loop, and OneDrive.

Although Word is primarily used for individual cases, it has real-time co-working, version history, and commenting, making it suitable for teamwork. It also supports content such as text, graphs, equations, and third-party videos. Microsoft Word also has a web version (similar to Google Docs) that allows for similar features, including collaboration.

Word files are backed up and stored automatically on OneDrive. It allows for internal and external access to nested folders and sharing access with varying view and edit permissions.

Loop adds further functionalities to Microsoft 365’s collaboration segment. The platform is similar to Notion and allows you to build a single source point for all your projects. In addition to content production and management, Loop supports task assigning and project management.

Microsoft 365 also offers Teams, Excel, PowerPoint, and Outlook to cover varying business needs.

ProofHub serves multiple use cases, including note-taking, task management, chat, cloud storage, and time management.

Its collaboration features even allow non-registered guests to participate.

The built-in chat is a dedicated space reserved for business conversations. It supports one-to-one and group chats and file-sharing, among other features. The chat also stores conversation history for quick access when required.

Admins can provide granular access rights to their team members. Additionally, ProofHub is compatible with IP whitelisting, denying entry to outsiders, and keeps a log of all the action taken on the ProofHub dashboard.

ProofHub was founded in 2012, and its head office is in California, the US.

Zoho WorkDrive primarily consists of 3 apps – Writer (word processor), Sheet (spreadsheets), and Show (presentations). It supports 220+ content formats, including documents, video, audio, and images.

Users can simultaneously work on a single document and add comments. They can also share files across internal teams and embed entire documents on external websites.

The platform enables teams to share folders, and users benefit from role-based access for enhanced security and privacy. It also empowers users with unlimited version history and activity logs.

Zoho WorkDrive has its headquarters in Texas, the US.