15 Best Task Management Software in 2025 [Tested & Reviewed]

Task management bears great importance to keep pace with the constantly evolving business world. If you can manage the tasks properly, your efficiency will improve, and you can meet the deadline without being stressed. 

Task management software makes the process of handling individual tasks easier. It has all the tasks listed in front of you so you can see your progress and manage the workflow accordingly. It helps to improve individual and team productivity.

I have tested 24 task management software to come up with this list of the best applications for task management. During the assessment, I considered team features, task views, integration, and pricing.

• 1. monday.com – AI-powered Task and Project Management Tool
• 2. Wrike – Best for Small to Medium Business
• 3. SmartSheet – Powerful Work Management Platform
• 4. Teamwork.com – Best for Client Management Business
• 5. ClickUp – Best for Startups to Manage Remote Team
• 6. Paymo – Best for Small Teams
• 7. Asana – Best to Boost Team Collaboration
• 8. Notion – Best All-in-One Workspace to Organize Your Team Tasks
• 9. Trello – Kanban-Style Task Management for Agile Teams
• 10. nTask – Cheap Task Management Tool
• 11. Jira – Best for Software Development Teams
• 12. TickTick – Best to Organize Tasks
• 13. MeisterTask – Free Task Management Software
• 14. ProofHub – Best for Agencies Managing Multiple Projects
• 15. SmartTask – Best for Collaboration with Guest Users
• Show moreShow less

Task Management Software Comparison

In the following table, I have gathered key features of popular task management software. Note that the table compares features for starting plans of all the applications.

1. monday.com

monday.com enables you to manage and prioritize tasks from start to finish by assigning ownership, setting up deadlines, and many more. Its to-list list view of your tasks is helpful for focusing on your efforts.

You can sync monday.com with 200+ apps without any coding knowledge. You can use them to get data in one place and create automated workflows that involve third-party apps.

I like its powerful AI capabilities that analyze and categorize your data while generating textual data by sentiment analysis. Whether you want to create action items from meeting summaries or detailed project plans, AI-generated suggestions allow you to stay one step ahead of others. It even removes language barriers by translating and localizing text in different languages.

monday.com Features

• 10+ views, including Gantt chart and Kanban for task visualization.
• 50+ widgets to customize your real-time dashboard.
• Prioritize workloads by smart resource management.
• Real-time co-editing on Workdocs with options to embed boards and dashboards.
• 200+ pre-built automation recipes.

monday.com Pricing

Plan	Pricing (user/month)	Suitable for
Free	$0	Individuals
Basic	$9	Teams that want to manage all tasks in one place
Standard	$12	Companies that need collaboration across teams
Pro	$19	Automating complex workflows
Enterprise	Custom	Organizations that need exclusive features

Try monday.com

2. Wrike

Wrike is a template-rich software that makes task management easy by simplifying your workload. Its Kanban board view increases your team’s efficiency by up to 45%. It lets you break the project into manageable smaller chunks like subtasks and milestones and evaluate required efforts so that you can assign each task to the right person.

I like using Wrike’s collection of templates that let me easily manage large-scale projects, handle sprint-based agile projects, and visually manage tasks that focus on project flow. With every task, you can attach files, set deadlines, and automate the next workflows for timely delivery.

Wrike Features

• Personalized dashboard with to-do list pinning and task sorting.
• Visual overview through Kanban boards, calendar, Gantt charts, etc.
• Reports on individual or team performance that you can export or share.
• Cross-tagging of tasks for inter-department visibility without duplication.
• Secure chain of approvals for internal teams and guests.

Wrike Pricing

Plan	Pricing (user/month)	Suitable for
Free	$0	New teams
Team	$10	Small teams
Business	$24.80	All teams across an organization
Enterprise	Custom	Large teams
Pinnacle	Custom	Teams with complex needs

Try Wrike

3. SmartSheet

Choose Smartsheet if you want a flexible and user-friendly task visualization. Besides a widget-based dashboard and multiple task views, you also get a workflow automation feature that uses AI to automate repetitive tasks and show valuable insights.

While working on multiple projects, it lets you monitor portfolio status so you can make decisions about resources, budgets, and risk management. Key data trends are also available with customizable data generation.

Smartsheet’s formulas and functions feature caught my attention. Using this, you can look for data or perform calculations within one or multiple sheets. It also lets you automate symbols and drop-down fields.

Smartsheet Features

• Proofing with version control, track changes, and feedback history.
• File library to plan, manage, and review brand assets.
• Manage user access, ownership, and activity with an audit feature.
• Centralized and recorded communication among the teammates.
• Notifications via in-app alerts, mobile push notifications, and emails.

Smartsheet Pricing

Plan	Pricing (user/month)	Suitable for
Pro	$9	Tracking and sharing projects
Business	$19	Tracking team workload and projects
Enterprise	Custom	Organizations needing company-wide security and controls
Advanced Work Management	Custom	Managing large-scale portfolios

Try Smartsheet

4. Teamwork.com

Teamwork.com is ideal for teams working for their client’s work, such as agencies, consultancies, marketing teams, software development teams, and creative teams. It enables you to set goals or milestones within a project so all team members know what they have to achieve and by when.

Teamwork.com boasts several client management features, like monitoring project progress, granting your clients real-time updates on each stage, and letting them add comments on different phases of the project.

I am impressed by the fact that besides the common task views such as list, Kanban, tables, and Gantt chart, Teamwork.com offers a view of your work where you can see, sort, and filter all your tasks, events, and milestones. Its client view generates an overview of all projects linked to a client. Here, you get an aggregated view of important metrics, such as task counts, activity, budget, profit, billable time, etc.

Teamwork.com Features

• Custom fields and tags for task management and data filtering.
• Directly log time, set cost rates, and create invoices with billable hours.
• Retainer history to even out overspending or underspending for long-term clients.
• Team communication with message categorization and announcements.
• Custom reports on project health, time, profitability, and utilization.

Teamwork.com Pricing

Plan	Pricing (user/month)	Suitable for
Deliver	$10	Powerful project management
Grow	$19.99	Complex client projects
Scale	$54.99	Productive and profitable project management
Enterprise	Custom	Providing advanced services with enterprise-grade features

Try Teamwork.com

5. ClickUp

ClickUp brings you an all-in-one workspace that helps you get rid of switching between multiple apps for projects, knowledge, and communication. With 99.9% uptime, you can always access this single source of truth for all your projects.

ClickUp comes with a variety of task management features. For example, you can add custom tags and statuses to the tasks to identify and categorize them quickly. It allows you to stay focused by setting up priority levels for each task. You can even add task types that suit your team’s requirements or use cases.

I like that you can use ClickUp with its dedicated apps for Windows, Mac, Linux, Android, iPhone, Apple Watch, or even Chrome and Outlook extensions. Thus, you can have enhanced data security and use the app even when you don’t have an internet connection.

ClickUp Features

• No-code automations for onboarding, IT requests, and more.
• ClickUp Brain to connect all tasks, people, and docs of your company.
• Search and find any file from ClickUp, local drive or connected apps.
• Add task dependencies and link related tasks and files.
• Global timer for manual and automatic time tracking.

ClickUp Pricing

Plan	Pricing (user/month)	Suitable for
Free forever	$0	Personal use
Unlimited	$7	Small teams
Business	$12	Mid-sized teams
Enterprise	Custom	Multiple large teams

Try ClickUp

6. Paymo

Paymo helps you organize tasks while eliminating confusion and facilitating real-time collaboration. Using features like project templates, critical path determination, and duplicate projects, you can save time and focus more on your actual work.

You don’t have to use separate software for resource management, as Paymo lets you see an overview of resource usage, capacity, and availability for hassle-free task allocation. This personal workspace shows you exactly what to focus on next and in which order.

In my opinion, its multi-user assigning feature will help you with tasks that need multiple assignees. As soon as you assign a new task to a user, they will get a notification through in-app alerts and emails, preventing you from informing them separately.

However, when I attempted to sign up and use Paymo, I was unable to access the software interface despite providing all the necessary information.

Paymo Features

• Customizable dashboard and menu with shortcuts.
• Sharable static time and live time reports in pie and bar graphs.
• Client overview containing unbilled AR and pending and billed invoices.
• Create estimates and convert projects into time estimates.
• Track project cost and profit, client profitability, and employee performance.

Paymo Pricing

Plan	Pricing (user/month)	Suitable for
Free	$0	Individuals or solo traders
Starter	$3.9	Growing companies
Small Office	$6.9	Small companies
Business	$10.9	Advanced project management

Try Paymo

7. Asana

85% of the Fortune 100 companies use Asana, and there is no reason why you shouldn’t. From task management and workflow automation to resource management and reporting, this software can single-handedly manage everything.

It enables you to add the same task in multiple projects, which helps different teams track them in their own ways. You can even add concerned teammates to the tasks to keep them in the loop. All involved teammates can talk in the comment section of a task without needing to use a separate communication tool.

I am impressed by Asana’s blocker-identifying feature. While creating task dependencies becomes useful as it lets you mark a task waiting for another one and automatically informs the assignees when they are unblocked.

Asana Features

• Add subtasks and project milestones.
• Simplified task approval with one click.
• Describe the task in hyperlinks, bulleted lists, or tables.
• Create templates for common task types.
• Add task collaborators to comment and get notified.

Asana Pricing

Plan	Pricing (user/month)	Suitable for
Personal	$0	Individuals and small teams
Starter	$10.99	Growing teams
Advanced	$24.99	Large companies
Enterprise	Custom	Organizations that need complex work automation
Enterprise+	Custom	Companies with strict compliance requirements

Try Asana

8. Notion

Notion helps you plan tasks for your projects and track them in one place. Its connected workspace lets you manage the projects from the beginning to the end. You can create a common project roadmap on Notion to keep your team aligned and avoid confusion.

Break your project into tasks and subtasks, set dependencies, add due dates, assign them to deserving employees, and track status. For every project, Notion allows you to choose the layout that fits your team.

In my opinion, Notion AI is the most robust feature of this task management software. If you have a query in mind, you can use it to find answers from Notion, Slack, Google Drive, and other connected apps. It even analyzes PDF files and images to gather insights for you.

Notion Features

• Dashboard containing charts to visualize progress.
• Track necessary info with priority labels and tags.
• Task automation for task flows, bug reports, etc.
• Collect team requests from the forms.
• Progress bar to view the project status.

Notion Pricing

Plan	Pricing (user/month)	Suitable for
Free	$0	Individuals
Plus	$10	Small teams
Business	$15	Growing businesses
Enterprise	Custom	Scalable organizations

Try Notion

9. Trello

You can manage your team tasks with Trello, regardless of your team size. Despite being a simple application, it is powerful enough to enable you to get a complete view of your tasks. You can assign tasks and add due dates with context so others have a better idea about how to complete the task.

Trello offers a template library with templates for various projects, such as project management, sales, business, design, engineering, marketing, and many more. All you have to do is find the most suitable board template and start using it without needing to build it from scratch.

I like Trello’s no-code automation tool, Butler. It enables you to add automation rules and buttons so you can perform a series of tasks in a single click. Butler offers intelligent automation tips by recognizing repetitive actions that you perform on the boards.

Trello Features

• Workspace to manage work across multiple boards.
• Visualize due dates, assigned cards, and cards using Dashboard.
• Interactive Map View to display location-based data.
• Add people only as observers and invite them to specific domains.
• Priority labels to identify task urgency and filter similar tasks.

Trello Pricing

Plan	Pricing (user/month)	Suitable for
Free	$0	Individuals
Standard	$5	Small teams
Premium	$10	Teams managing multiple projects at a time
Enterprise	$17.50	Organizations that need cross-team collaboration

Try Trello

10. nTask

Stay on top of your tasks using nTask by speeding up your work progress by 300%. With features like a To-do list, dependencies, start and end dates, and time estimations, you’ll only need a few clicks to smartly plan your tasks.

While tracking tasks, nTask allows you to have complete visibility into the tasks. You monitor the timesheets and add time entries manually if you forget to do automatic tracking. Use nTask to estimate the time you might need to complete a task and compare it with actual time spent. It lets you measure your productivity.

I’ve found nTask’s collaboration and communication features to be quite impressive. You can give concerned people permission to access tasks or projects or view them as guests. It lets you share important updates with everyone on the team or have a one-to-one chat with one member.

nTask Features

• Rich text editor for a comprehensive task description.
• Import and export tasks easily using CSV files.
• Add meetings, risks, and issues to a task.
• Set up recurring tasks daily, weekly, monthly, or custom intervals.
• Comment on the tasks and include attachments.

nTask Pricing

Plan	Pricing (user/month)	Suitable for
Basic	$0	For teams with up to 5 people
Premium	$3	For individuals or teams just getting started
Business	$8	For growing companies
Enterprise	Custom	For teams that need advanced features

Try nTask

11. Jira

Jira is the perfect choice if you are looking for dedicated task management software for your software development team. This is another Atlassian product, but different from Trello. You can scale up your work by automating different workflows like approvals.

Jira shows you the task dependency so you can identify the bottlenecks before they turn into blockers. It functions as a collaboration hub where you can make comments and share attachments and smart links related to your task. Thus, you do not have to use another platform and have all the necessary files together.

I like Jira’s backlog feature, which is highly beneficial to Agile teams; it lets your teams put effort into a manageable amount of tasks within a defined timeframe and deliver them sequentially.

Jira Features

• Project board to track the status of everyone’s tasks.
• Real-time work status of development tasks and issue progress.
• Track goals using summary views and share with stakeholders.
• Collect data from third-party apps like GitHub, Slack, and Figma.
• Real-time view into the team’s workload and custom task tracking view.

Jira Pricing

Plan	Pricing (user/month)	Suitable for
Free	$0	Teams with 10 users
Standard	$7.53	Teams that are getting started
Premium	$13.53	Coordinating multiple teams
Enterprise	Custom	Scalable enterprises

Try Jira

12. TickTick

TickTick simplifies task management for your professional and personal tasks. You can use its web app or download dedicated apps for Windows, Mac, Android, and iOS.

On TickTick, you get several reminders so you don’t miss out on any deadline. Its constant reminder keeps ringing until you handle the notifications. You can even repeat the reminders using recurring rules for week, month, year, or custom intervals. TickTick’s email reminder ensures you never miss out on any reminder, even if you don’t open the app.

I appreciate how TickTick goes beyond being a task management tool and helps you efficiently complete tasks on time. It comes with a Pomodoro timer so that you can perform the tasks being fully focused. Moreover, its Eisenhower matrix lets you determine the urgent and important tasks you can prioritize to improve your work efficiency.

TickTick Features

• List, kanban, timeline, and calendar view of tasks.
• Smart filter and tags to categorize tasks.
• Statistics on tasks, focus duration, and habit logs.
• Time zone tracker to plan business trips.
• 40+ themes to customize the software.

TickTick Pricing

Plan	Pricing	Suitable for
Free	$10/user/month	Users with basic task management needs
Premium	$35.99/year	Users needing advanced features

Try TickTick

13. MeisterTask

MeisterTask is a visual task management tool that offers a centralized space for collaboration. Create tasks, subtasks, and checklists to keep tabs on every task. Its Gantt-chart timeline view helps pinpoint dependencies and priorities.

MeisterTask has a collection of templates for task management, so whether you want to track your client, create a to-do list, manage time, create an action plan, or set up goals for a project, you can do that in no time.

I like how MeisterTask manages your data security with its range of features. You can connect it with any SAML 2.0 Identity Provider to add an extra layer of control. It uses 2FA to stop any unauthorized person from entering your workspace. Moreover, its Role-Based Access Control and restricted access to backup allow you to have complete control over your company data.

MeisterTask Features

• Add task owners and watchers for each task.
• Add due dates, color-coded tags, and collaborative notes.
• Comments, feedback, and status updates for collaboration.
• Manage who can create, edit, and view tasks.
• Quick data import from Excel, Trello, and Asana.

MeisterTask Pricing

Plan	Pricing (user/month)	Suitable for
Free	$0	Individuals
Pro	$7	Small teams
Business	$12.50	Teams that need centralization
Enterprise	Custom	Organizations that need advanced security

Try MeisterTask

14. ProofHub

If you want to establish clarity and accountability within your team, go for ProofHub. It enables you to closely and clearly track every detail of the project so you can stay informed with unmatched visibility and 99.99% uptime. Let your team achieve enhanced productivity by eliminating duplicate tasks, staying focused, and automating workflows.

It does not come with a steep learning curve, enabling your team members to start using it straight away. Create forms using custom fields to collect client requests, feedback, and other data.

I personally like the variety of reports ProofHub generates, such as project status, resource utilization, time utilization, task completion, and logged time. Thus, you can stay updated about important metrics and team productivity.

ProofHub Features

• Distribute responsibilities in one place with tasks, subtasks, and task lists.
• Add multiple signees, start date, due date, and custom labels.
• Set up recurring tasks for daily, weekly, monthly, and yearly.
• Import and export tasks using CSV files.
• Add tasks via email without logging in to the ProofHub account.

ProofHub Pricing

Plan	Pricing (month)	Suitable for
Essential	$45	teams with basic needs
Ultimate Control	$89	Remote teams and teams managing clients

Try ProofHub

15. SmartTask

SmartTask improves your team productivity with access and transparent collaboration. To keep every team member in the loop, it allows you to share your feedback as comments, have files as attachments, and provide real-time notifications on any task development.

You get 50+ templates on SmartTask for engineering, marketing, operations, IT, and product development. So, no matter what your niche is, you can use it to manage project tasks with dependencies.

I appreciate how SmartTask enables you to create realistic work plans for your team by organizing dependent, overlapping, and unscheduled tasks. Its workload view helps you distribute tasks evenly across the team members so that no one is overloaded or underworked.

SmartTask Features

• List, board, timeline, or customized dashboard view.
• Instant video call without switching the platform.
• Add clients as guest users in a task.
• Share tasks across teams for proper communication.
• Portfolio to track multiple projects in one place.

SmartTask Pricing

Plan	Pricing (user/month)	Suitable for
Free	$0	Individuals
Premium	$7.98	Small teams
Business	$10.98	Teams that need centralization
Enterprise	Custom	Organizations that offer managed services

Try SmartTask

What Is Task Management Software?

Task management software lets you enlist, organize, prioritize, and track your work. It works as a central hub where individuals and teams can create tasks, assign and schedule them to team members, set deadlines, and monitor progress. Its primary functionalities include task lists, calendars, project management features, and communication tools. 

It enhances the task organization ability of an individual, minimizes distractions, and fosters a sense of accomplishment. For teams, it ensures efficient and timely project completion through better team communication, collaboration, automated workflow, and accountability.

Task management tools boost productivity by centralizing tasks and setting clear deadlines for all of them. It provides a structured framework for prioritizing tasks, categorizing projects, and tracking progress. These tools also reduce stress, break down silos, and help everyone stay aligned for successful project outcomes.

6 Features to Look for in Task Management Software

While task management apps have various functionalities, not all are equally important. In this section, I’ve picked up the top 6 features that your task manager tool should have.

1. Task and Project Management

The most essential features of task management software are task and project management. While choosing the right tool for your company, make sure it comes with functionalities that help business processes, such as task and subtask creation, task assignments, task prioritization, setting deadlines, task dependencies, and project milestones. 

Focus on your team’s requirements and see if your preferred tool has that feature. For example, if your projects involve tasks that multiple teammates need to perform as a part of a workflow, the task dependency feature is a must-have for you.

2. Collaboration Tools

Task management usually requires communication with colleagues or clients for successful project completion. File sharing, real-time collaboration, and feedback management are features you want to have in the task management software if you work on documents, images, videos, and presentations. Integrated chats and discussions are other useful features of task management software that save you from switching between other tools.

3. Customization

Customization is necessary for task management tools so you can make changes to the software as per your workflows and references. You should be able to automate repetitive tasks to save valuable time and create custom workflows to ensure consistency. Task management app with multiple task views allows you to visualize the tasks that suit your needs. 

4. Time Management

Task management tools are incomplete without time-tracking features. Depending on the types of projects you work on, choose a software that lets you estimate the time required for each task, track actual time spent on them, set deadlines for project milestones, and remind you of upcoming deadlines.

5. Integrations

Integration capability is crucial to ensure team efficiency and smooth workflow. Usually, task management software enables you to connect with different project management, calendar, email, and communication tools. While selecting, make sure it integrates with your existing tech stack.

6. Mobile Access

The mobile app of a task management tool allows you to stay connected and manage tasks on the go. Mobile access is another vital feature of a task management tool, especially for remote or distributed team members, frequent travelers, field workers, busy professionals, and those with flexible work schedules. If your team involves any of these teammates, choose task management software with Android and iOS apps.

How to Choose the Best Task Management Software

Now that you know the must-have features of task management software, let’s consider the steps to choose the best software.

Step 1: Identify Your Needs

The first step in choosing the best task management software is to identify your specific needs clearly. Do you need it for personal use or your entire team? If it is for your team, what is your team size? Also, consider the nature of your projects. 

Are the projects simple, or do they involve complex projects with multiple dependencies or agile sprints? Do you need any specific features in your task management tool, such as time tracking, project timelines, visual dashboards, and files to task conversion? Have answers to these questions ready before moving to the next step.

Step 2: Evaluate Features

After identifying your needs, cross-match them with the features of each software in your prioritized list. Does it offer the essential features you need? What about the additional functionalities? You need to prioritize the essential features that are absolutely critical for your team’s success. 

Step 3: Budget

Set a realistic budget for the task management tool and explore different pricing options, including free plans. You should consider long-term costs before reaching any decision. Finally, choose a plan that fits within your budget while still offering the necessary features.

Step 4: Customer Support

Reliable customer support is crucial, so you must assess the quality and availability of customer Support. Does it offer support through various channels? How quickly do they respond to customer queries? Besides finding answers to these questions, read online reviews by verified customers to know if the software suits your task management needs.

Is There Any Free Task Management Software Available?

Yes, many task management software such as monday.com, Notion, Asana, and ClickUp offer free plans.

What’s next?

Now that you have shortlisted the best task management apps for your organizational needs let’s explore guides on project management tools.

Best Project Management Software [Industry Favorites]

Best Scrum Tools for Agile Project Management

Best Open-Source Project Management Software for Efficient Teams