Best Expense Management Software for 2024

Multi-Currency Support: Ideal for businesses operating in different countries.

Establish expense rules: Set regular limits on per diem or expense amounts for employees to control expenses. You can notify them as they reach their expense limit.

Mobile Accessibility: Allows expense tracking on the go via a mobile app.

Customize and control: Implement custom roles and approvals workflows and design custom dashboards based on employee access hierarchy or expense category.

Card management: Centralize and reconcile personal and corporate credit card management in real-time.

Custom policies: Implement tailored rules and restrictions on what each employee can see and adapt as employee role changes.

Automated approval chains: Implement approval workflows to review expenses with role-based rules.

Multi-currency support: Reimburse expenses across 100+ countries while your dashboard reads the currency of your choice, helping global companies operate effectively.

Cross-currency reconciliation: Automatically convert expenses into the reviewer’s currency, streamlining the reconciliation process for foreign transactions.

Report builder: Generate real-time expense reports and answer reimbursement queries directly within the payroll system.

Virtual Cards with Shared Access: Allow shared access to virtual cards to multiple employees or different projects simultaneously.

Real-time Control: Display card fund flow and expenses instantly so companies can keep track of the expenditure.

Flexible Settings: Manage corporate expenses and access to payment methods and cash withdrawals for different employees.

Instant Notification: Get instantly notified when someone makes a payment with the cards to reduce the chances of fraud.

Supports Cash Payment: To make cash payments, withdraw money from the corporate card and upload the invoice photo in the mobile app after making the purchase with that money.

Unify purchases: Easy to add and edit employee expenses with approval workflows to process all transactions in a single platform.

Customize workflows: Create custom fields, approval workflows, and dashboard designs based on user roles and permissions.

Supplier management: Centralizes supplier information, making managing contracts and maintaining vendor relationships easier.

SSO and Google login: It enables secure login access. You can also limit IP addresses, helping manage multi-location employee posting.

OCR technology: Autoscan receipts and digitize paperwork to avoid manual data entry.

Corporate credit cards: Issue employee cards with customizable limits to maintain spending oversight.

Manage receipts: Use Moss’s mobile app to capture data from offline receipts. Also allows automatic sync using direct integration with Gmail/Outlook.

Payout options: Allows bundling employee expenses and reimbursements with multiple payout options like Apple Pay.

Month-end closing automation: Integrates with accounting software and automatically categorizes corporate credit card spending data.

Enhanced security measures: Moss’s platform is GDPR-compliant and uses multi-layer defenses like multifactor authentication, contactless payments, Single-Sign-On (SSO), and more.

Real-time expense tracking: Helps get real-time insights on expenses for making informed decisions to avoid overspending.

Pleo company cards: Use physical, temporary, or virtual cards that allow employees to make purchases directly. Finance teams can maintain control by setting spending limits.

Multi-entity expense management: Manage expenses across different entities or offices from a single account.

Automate receipt management: Captures and syncs every expense data across subscriptions, invoices, offline spending, or daily expenses with your accounting tool.

Streamline out-of-pocket expenses: Helps track expenses as per defined company policy with approval workflows and spend alerts.

Optimize travel expenses: Leverage useful features like tracking and rebooking lower fares to save travel costs.

ERP integration: Seamlessly digitize with expense management software and increase its functionality by integrating with existing accounting, invoicing, HR, and other systems.

Virtual cards: Get a physical or virtual corporate card that allows you to easily control expenses using spending limits.

Mobile receipt capture: Employees can submit expenses as they happen using the intuitive mobile app, enabling real-time receipt capture for accurate reimbursements.

Dashboards: Make informed decisions by creating custom expense reports and tracking vital metrics using dashboards.

Individual and team cards: Issue debit or credit cards with strict spending limits to control expenses and digitize transactions for easy accounting and reconciliation.

Real-time expense tracking: Get a dashboard with live expense monitoring that centralizes all transactions.

ESG reporting support: Payhawk automatically tracks carbon emissions to back up your ESG reporting and sustainability efforts.

Subscription management: Track and handle recurring payments. You get insights into expenses such that it gets predictable, thus helping with better financial decisions.

Custom approval chains: Implement custom spend policies by designing approval workflows and spend limits across transaction categories.

Mobile app for receipt tracking: Complete and track transactions on the go using BILL’s mobile app to update expenses.

Virtual cards: The BILL Divvy Corporate Card helps save from any exposure to fraud and controls expenses with spending limits.

Expense policy: Use budgeting and expense management control features to implement your company’s expense and reimbursement policy.

Accounting software integrations: Sync and share data with ERP and accounting software like NetSuite, QuickBooks Online, Sage Intacct, and more.

Handle reimbursements: Bring all out-of-pocket expenses together and reimburse employees or vendors on time with ACH payments or payroll system.

Collaboration tools: Centralize communication with employees, vendors, customers, etc via chat, emails, or messages.

Global reimbursements: Supports payments across 190+ countries in their local currencies.

Travel management: Streamlines booking accommodations and travel via flights. Allows adding spending limits on travel bookings and flexible payment options.

40+ integrations: Enhance functionality and avoid data migration by integrating directly with ERP and accounting software like Xero, Quickbooks, NetSuite, Workday, Sage Intacct, and more.

Virtual cards: Issue corporate cards to handle employee expenses for easy accounting and budget control.

Policy compliance checks: Automates approval workflows and establishes checks using alerts to maintain company expense policy.

SAP Concur mobile app: Streamlines employee expenses by guiding them during business trips and capturing receipt data for easy accounting and reimbursements.

Real-time spend analytics: Provides dashboards that offer insights into spending trends to make effective financial decisions.

Concur travel: Centralizes complete travel expense management by prepopulating business trip information into expense claims. This automates and quickens the pace of employee reimbursements.

700+ integrations: Sync and share data with existing software for a smoother transition and enhanced capabilities.

Self-serve billing portal: A dedicated space for accountants to manage multiple clients efficiently by simplifying billing and project tracking.

Real-time expense reconciliation: Accurately and automatically reconcile transactions against uploaded receipts by connecting bank accounts or credit cards.

Reports for financial decisions: Generate standard or customized reports to gain insights into spending patterns.

OCR technology: Experience AI for extracting expense data from receipts, invoices, forms, documents, etc.

Integration with accounting software: Sync expenses directly with QuickBooks or Xero to update them in real-time for seamless bookkeeping.

Upload receipt: Users can easily upload photos of receipts to cloud storage to keep their records organized and accessible at any time.

Get insights on expenses: Helps organize and separate personal and business expenses for self-employed professionals, making it easy to analyze spending habits on the dashboard.

Mileage tracking: Provides effective tools like favorite location detection, trip categorization, visual maps for routing, and more for mileage tracking.

Tax deduction finder: Suggests potential tax deductions based on recorded expenses, helping users save money during tax season.

Tax deduction finder: Sync, scan, and review credit card and bank account transactions for potential tax deductions. It also automatically generates IRS reports for tax filing.

Rydoo mobile app: Track employee expenses by scanning receipts, automating mileage tracking, and simplifying per Diem calculations.

Set up approval workflows: Track and enforce expense policy by streamlining expense approvals and follow-ups.

Global compliance: Supports tax, per diem, and mileage calculations in 80+ countries.

Credit card reconciliation: Automate adding expenses from credit cards and banks, and AI helps match and clean data.

Integrations: Sync and share data between your existing systems across 35+ HR, travel, ERP, or accounting software to centralize expense management.

Texting for receipt collection: Your employees can text receipt photos, and Fyle captures spending data to save. It can then follow up for more information over the text, helping avoid the need to manually edit information on the desktop app.

Automate expense reports: Fyle’s AI generates expense reports on schedule or demand by simply texting.

Alerts and notifications: Help employees update receipts and information when they use their credit card. This ensures timely budgeting, accounting, and reimbursements.

Manage trip expenses: Offers dedicated tools to track mileage and per diem, streamline travel booking, and sync data with accounting software.

Automate expense compliance: Fyle’s AI flags expenses that do not adhere to your company’s spending policies, thus avoiding manual reviews.