Online notary software is a platform facilitating remote notarizations. Online notary software comes with tools for ID and document verification, including video conferencing and digital signatures, and is backed by security measures that ensure complete legal compliance.
An online notary software provides 4 benefits:
- Saves time and provides convenience by eliminating the requirement of in-person meetings.
- Encrypts digital signatures and signers’ identities for improved security.
- Streamlines document management for easy access and handling.
- Provides accessibility by allowing clients to notarize their documents remotely.
The Geekflare team has researched and selected the best online notary software based on security, legal compliance, ease of use, integrations, and pricing.
- Pandadoc Notary
- Secured Signing
- DocuSign Notary
- SIGNiX
- Legitify
- Notarize
- OneSpan Notary
- LawDepot
- ProNotary
- Show less
Pandadoc Notary
With PandaDoc Notary, it’s now as easy to notarize something as it is to eSign it.
Companies only use online notarization when they can’t meet in person (the signer is in the hospital, out of state, etc.) With the help of PandaDoc Notary, businesses are able to move the notarization process online. This saves them both time and money compared to traditional notarization that takes place in person. Only one program is required to notarize something from start to finish.
PandaDoc Notary notarizes documents and stores them using security that can’t be changed, along with high-end encryption. This gives you peace of mind that your information won’t be stolen.
PandaDoc Notary has different ways to ensure you are who you say you are, and it keeps a full record of everything you do as a notary, which is required by the laws in your state. This helps to reduce fraud and lower risks. As a result, the signature is always legal and enforceable by law.
Pandadoc Notary Pricing
Pandadoc users are provided the option to opt to use notaries provided by the platform for $25 per notarial transaction. Alternatively, users are allowed to bring their own notaries, which brings up the cost to $69/month/user and an additional $10 for every notarial transaction.
Secured Signing
Digital signatures generated by Secured Signing are more than simply squiggles on a page with a time stamp. It is simple to use and does not need much time to set up while providing an option for more advanced capabilities to secure your company’s papers, signatures, and operations.
Secured Signing is a safe and reliable electronic signature tool for companies that take signing seriously and want to provide customers and staff with an intuitive experience.
Both the customers and the employees adore it. Because there will no longer be a need to scan, sign, scan, and then lose papers, this will save time for both customers and employees. The completely adaptable form builder it offers will simplify digital forms for your current procedures.
The advanced Digital Signature features of Secured Signing, which verify the signer’s identity, document integrity, signature time stamping, and data integrity to be verified, make it difficult for serious business documents to be valid and legally binding.
Secured Signing’s team works together to develop unique, new, and innovative ways to engage users by adding new features and improving the platform to make the process easier.
Secured Signing Pricing
Secured Signing’s Business plan nets for $9.95/user/month. The Secured Signing Enterprise plan kicks in for more than 10 users and number of documents exceeding, 3600 a year.
DocuSign Notary
DocuSign is an electronic signature service based in the cloud and allows businesses of any size to communicate, sign, and manage contracts at any time from any device.
DocuSign is a platform for digital signatures that more than 250,000 companies in 188 countries trust. It lets customers sign various documents, such as school permission slips, corporate contracts, agreements, and approvals.
DocuSign users are allowed to send documents by email and sign them in several different languages. The service also has a mobile app for Android, iOS, and Windows devices.
DocuSign eNotary moves the notarization process into the digital world if your company notarizes documents, including senders, signers, and notaries. It lets a notary publicly sign an electronic document as a personal witness. It offers a 30-day free trial too.
Docusign Pricing
Docusign’s Personal plan starts at $10 per month per user, the Standard plan starts at $25 per month per user, and the Premium plan starts at $40 per month per user.
Notary comes under Docusign’s IAM (Intelligent Agreement Management) subscriptions. While every plan allows notarization, this is offered as an add-on feature, for which teams must contact sales.
SIGNiX
SIGNiX’s Remote Online Notarization (RON) software is safer than traditional ways of getting a document notarized.
SIGNiX makes it possible to verify identities, make digital signatures, record videos, make as many copies of notarized documents as you want, and make a secure electronic diary. The software provides you with all the features you need to notarize documents electronically and securely.
SIGNix’s solution for remote online notarization is cloud-based, notaries don’t need special equipment. Users are able to take part in a notarization from any device with a web browser whenever they want.
Because eNotaryDoX uses the SIGNiX digital signature platform, each signature, not just the final document, is cryptographically sealed with the legal evidence embedded in the notarized document. This ensures that anyone can’t change the document after it’s been signed by a notary.
SIGNiX Pricing
SIGNiX has plans for individuals, teams, and enterprises, as mentioned below.
- Individuals: $449 per year
- Teams: $300 per year + a minimum of $299 per user per year
- Enterprise: Custom
Legitify
Legitify allows customers to notarize their documents online, remotely, and from anywhere.
Legitify allows users to upload documents, make online appointments, meet the notary in an audio-video call, and have their documents notarized before the session ends.
The end-to-end platform that Legitify provides guarantees that the procedure of online notarization is safe and compliant with the most current security standards established by the industry.
Legitify Pricing
Legitify is pay-as-you-go for individuals. Business plans are priced at €479/year (up to 2 users) and €2879/year (up to 10 users). Enterprise customers can apply for bulk discounts.
Notarize
Notarize presents a simplified way of getting things done with its 24/7 online notary network. With Notarize, one has to upload documents and verify identity to get connected to a notary via a video call.
Notarize gives the flexibility for multiple attendees to get their signatures notarized with a shared device, multiple devices at the same time, or at the time of their individual convenience.
Notarize offers robust security protocols with encryption for data at rest and in transit. In addition, the platform is built keeping in mind industry-standard protocols such as NIST and SOC 2.
Users benefit from the templates of popular documents, including Power of Attorney, PS-1583, Bill of Sale, and more.
Notarize Pricing
Notarize bills for individuals and small teams $25 for each notarization, with add-ons for additional seals, on-demand witnesses, and extra signers. Mid-to enterprise-level businesses are provided quotes based on their specific requirements.
OneSpan Notary
OneSpan Notary is an enterprise grade tool to get documents notarized in person or remotely. It’s easy to get started with the template or custom uploads, select notary, authenticate, and meet online to have the document notarized.
What separates OneSpan Notary from other such platforms is its secure authentication protocols that confirm the signer’s identity. For instance, one has to authenticate via government issued IDs, knowledge-based verification (with a questionnaire given by 3rd-party credit bureaus), or certificate-based IDs provided by trusted authorities.
OneSpan Notary provides signers access to the recording of signing sessions and audit trail of key events (such as IP address of the participants, identify proofs, and e-signing timestamps).
It features encrypted video conferencing sessions and robust security to avoid mixing up signatures in case of multiple signers. Besides, it offers bank-grade encryption for the uploaded data.
OneSpan Notary complies with protocols laid down by HIPAA, SOC 3, ESIGN, MSECB, and more.
OneSpan Notary Pricing
OneSpan Notary doesn’t advertise upfront pricing but provides interested users with support for a quote and a demo, if needed.
LawDepot
Users are provided the option to get started with LawDepot’s hundreds of document templates or upload their own. One must enter the names of all signers and witnesses and upload valid IDs for the signers. In addition, LawDepot asks a few identity verification questions to avoid fraud.
This online notary platform uses X.509 certificates to stop malicious network impersonations. Besides, LawDepot‘s website is encrypted with 128-bit or higher encryption and uses TLS to secure data in transit.
LawDepot mandates that all signers and witnesses must gather physically at the same place and connect with the notary to get their documents sealed.
OLawDepot simplifies the process of notarizing affidavits, Power of Attorney, Living Will, real estate contracts, loan agreements, business documents, and more.
LawDepot Pricing
LawDepot’s online notary costs $25 for the first seal and $10 extra per additional seal.
ProNotary
ProNotary stands out from its competition with real-time identity verification tools, cloud storage on dedicated private servers, and SOC 2 and MISMO compliance.
ProNotary’s live signing sessions allow participants to verify identities and sign multiple documents. Plus, every signing event is accompanied by full screen and video recording of sessions. Companies are given the option to white label the signing experience with their brand logos and colors for a consistent experience.
ProNotary supports putting custom tags on documents and allows users to request access to previous signing events. In addition to ID verification, signers are provided secure sign-on links to avoid impersonation. One is given an electronic record of all notarization activities with ProNotary’s notary journal.
ProNotray comes with API access for teams and enterprise plans.
ProNotary Pricing
This designed-for Notaries software charges a $10 flat fee per transaction from the individual (3 signers) and a team of notaries (6 signers). Enterprise customers are permitted quotes.
What is Notary Software (e-notaries)?
E-notary software enables notaries public, lawyers, and individuals to securely sign and notarize electronic documents. This technology is essential for anyone who needs to execute legal documents remotely or streamline their notarization processes.
E-notary software is commonly used in industries such as real estate, finance, and legal services for notarizing documents like property deeds, loan agreements, and affidavits.
A good e-notary product should include the 5 following features:
- Digital signatures: Allows users to sign documents electronically using a secure digital certificate.
- Authentication: Verifies the identity of signers through various methods, such as knowledge-based authentication or credential analysis.
- Electronic notary seal: Applies a tamper-evident electronic seal to notarized documents.
- Notary journal: Records all notarial acts performed electronically.
- Remote online notarization (RON): Facilitates notarization via audio-video communication, adhering to state-specific regulations.
Benefits of E-Notary Software
Even though there are many benefits we could talk about, the following 4 benefits of e-notary software are the most important:
- Enhanced security: It employs robust encryption and authentication measures to protect sensitive information.
- Increased convenience: It eliminates the need for in-person meetings and allows notarization to be completed from anywhere with an internet connection.
- Improved efficiency: It automates tasks involved in notarization, such as document preparation, identity verification, and record-keeping.
- Cost-effective: It reduces costs associated with travel, printing, and postage.