18 Best Email Signature Software for Teams and Individuals

Exclaimer works with Microsoft 365, Microsoft Exchange and Google Workspace. It starts at under a dollar per user.

Signatures fill in automatically from Azure Active Directory or Google Directory. When your directory has gaps, you can fill them from your HR system or a CSV, and employees can edit details like pronouns or direct dial numbers themselves in Outlook.

The Starter plan covers one team with one brand kit. Standard lets separate teams and regions run their own signatures and banners. Pro adds multiple brands, engagement data, and more control over directory data.

Exclaimer now also does branded themes for video meetings, which is handy if you want one brand kit for both.

If your company lives in Microsoft 365, CodeTwo deserves a try. It’s built for that one platform and its email signature solution is certified by Microsoft.

You can choose how signatures get added. Cloud signatures are applied as mail passes through CodeTwo’s service, so they work from any device. The Outlook add-in inserts them as people type, so they can see the signature before they hit send. Rules decide who gets which signature, and you can schedule changes ahead of a campaign or a rebrand.

There’s one pricing plan with all the features, including legal disclaimers, auto-reply messages, and 24/7 support by email and phone. You only choose the number of users and whether to pay monthly or yearly.

Letsignit has grown into a broader brand platform. Alongside managed signatures, it deploys digital business cards to Apple and Android wallets and manages PowerPoint templates through a native add-in, so the same brand rules apply across email, cards, and slides.

Its campaign tools are the strongest reason to pick it. You can target banners to specific groups, run A/B tests, and drop polls into signatures. Calendar and Switch to Teams buttons let recipients book a meeting or start a call from the signature.

Marketing team manages the content, while access and data stay with IT, and the platform syncs with multiple directories through API and SCIM. Letsignit holds ISO 27001 and 27018 certifications.

WiseStamp started as a free signature generator and is now a full management platform, but it still feels approachable for smaller teams. Its AI Signature Designer gives you a starting design in seconds, and connecting Google Workspace or Microsoft Entra keeps employee details current without manual entry.

Marketing is where it pulls ahead of cheaper tools. You can create trackable links and QR codes, run banner campaigns, and embed one-click surveys in signatures, then read the results with AI Insights. Rules can even switch the signature depending on whether an email is new, a reply, or a forward.

• Pro+ from $9 a month for individuals and micro-teams
• Basic, $19 a month: directory integration and auto-install, 5 templates
• Grow, $49 a month: campaigns, analytics, rules, and an employee hub
• Platform, $189 a month: SSO and server-side signatures

Xink has been around since 2013 and works in new and classic Outlook, Gmail, and other email clients, including email sent from a CRM. It is GDPR compliant platform.

Its directory support is broad. Besides Microsoft 365, Google Workspace, and Entra ID, it can read employee data from on-premises Active Directory, SQL databases, or other through API. You can also schedule banner campaigns.

You can pay monthly or yearly, and Xink offers discounts for education, non-profit, and government organizations.

BulkSignature is the cheapest management platform I found, and it doesn’t hold features back on its standard plan. Everything is included like an AI signature designer, locked templates employees can’t tamper with, disclaimers, separate reply and internal signatures, and clickable banners with real-time click tracking.

You can install signatures centrally for Gmail and Outlook on the web, desktop, iOS, and Android, and syncs from Google or Microsoft directories. Larger companies can move to Enterprise for SSO, SCIM, audit-log export, and a 99.9% uptime SLA.

Newoldstamp was one of the first tools to treat the signature as a marketing channel. You build a branded design from its templates, manage everyone’s signatures, and run banner campaigns with analytics on how they perform.

It integrates with Google Workspace and Microsoft 365 and used by more than 8,000 businesses. Pricing is per signature rather than per plan, so a small team can start with exactly the number it needs.

Rocketseed is closer to a managed service than a self-serve tool. A one-time setup fee covers technical implementation, signature and banner design, account activation, and training for your team.

You get centralized signatures and banners for Microsoft 365 and Google Workspace, with analytics and reporting on clicks. Pricing is one bundle by company size. It’s suitable for businesses of 50 people or more.

Signitic offers a good free plan. You get one signature template and one banner campaign for your whole company, with a small Signitic badge at the bottom of each signature.

The paid Standard plan removes the badge and deploys consistent signatures and campaigns across the organization.

You can use UTM tags to monitor clicks in Google Analytics and perform A/B testing on your signatures. Signitic is ISO 27001 certified.

Disclosure: this is our own tool. We built it because most free generators either ask for your email before you can copy the result or add their branding to your signature. Ours does neither.

You fill in your details and pick one of the five layouts

1. Classic
2. Photo
3. Accent
4. Logo
5. Compact)

You can set a brand color, font, and social icon style. You can also add a call-to-action button, like “Book a meeting”, and a legal disclaimer.

Getting the signature into your email app is where it saves the most time. Click Add to and choose Gmail, Outlook, or Apple Mail. The signature is copied with its formatting. You can also copy the HTML, download it, or email it to yourself.

Everything runs in your browser, so nothing you type is sent to Geekflare.

HubSpot’s generator is the best-known free option. You pick from 12 templates, add your details, logo, and social links, and copy the HTML into Gmail, Outlook, Apple Mail, Yahoo Mail, or HubSpot’s own CRM. No account is required.

It’s a good choice if you want more template variety than our generator. Like every generator here, it creates one signature at a time, and, it won’t keep a team’s signatures in sync.

MySignature is between a free generator and a management platform. It’s for individuals and businesses, both.

You get professional templates, promotional buttons, custom HTML, legal disclaimers, and a scan-to-save QR code.

Email tracking for Gmail shows when someone opens your message, which freelancers sending proposals and invoices tend to like. The Connect plan adds a digital business card and a second signature for replies and forwards.

Email Signature Rescue is for agencies who often design signatures for their clients. Its SigStudio editor comes with hundreds of templates, a banner and social icon creator, and Google Analytics tracking for the links in your signatures.

Pricing is per signature for small accounts, which suits consultants and agencies, while a per-user plan covers larger companies that want to create, manage, and install signatures for everyone.