Business email hosting allows businesses to create and manage professional email accounts with their own custom domain name, providing more professional and secure communication.

Business email hosting services provide better collaboration, scalability, and security for businesses. They offer spam filters, ample storage, scalability, and integration capabilities.

Geekflare has researched and compiled a list of the best business email hosting providers based on key features such as security, reliability, integration options, and customer support.

  • 1. Google Workspace – Best Overall
  • 2. A2 Hosting – Best for Affordability
  • 3. ScalaHosting – Best for Customizable Email Solutions
  • 4. Neo – Best for Beginner
  • 5. DreamHost – Best for Unlimited Email Hosting on Your Domain
  • 6. Zoho Mail – Best for Small to Medium Business
  • 7. Rackspace Email – Best for 24×7 Support
  • 8. Microsoft 365 – Best for Seamless Integration with Office Tools
  • 9. GoDaddy – Best to Integrate with GoDaddy Domain
  • 10. Amazon WorkMail – Best for Large Business
  • 11. Fastmail – Best for Privacy-Focused Businesses
  • 12. Namecheap – Best to Integrate with Namecheap Domain
  • 13. Proton Mail – Best for End-to-End Encrypted Email Communication
  • 14. IceWarp – Best for Integrated Business Messaging
  • 15. Titan – Email Templates Included
  • Show moreShow less

You can trust Geekflare

At Geekflare, trust and transparency are paramount. Our team of experts, with over 185 years of combined experience in business and technology, tests and reviews software, ensuring our ratings and awards are unbiased and reliable. Learn how we test.

Google Workspace

Google Workspace

Best Overall

Geekflare rating score 4.8 out of 5
4.8
|
  • Integration
    Google Apps, Third-party Tools
  • Mailbox Storage
    30GB
  • Security
    2FA, Encryption, Spam Protection
$6/user/month
Free Trial Available
Try Google Workspace

About Google Workspace

Google Workspace provides a secure and reliable email solution for businesses of all sizes. It offers advanced security features such as two-step verification, spam filtering, security alerts, and malware detection.

Every Google Workspace email account comes with 30 GB of storage on the Basic plan, and its mobile app lets you work on the go with minimal ads.

Google Workspace lets you set up personalized email for every team member in your business. You can collaborate swiftly with your team members on documents, hold meetings, and build internal project sites. It gives you access to other Google products as well, including Gmail, Calendar, Meet, Docs, Sheets, Forms, Slides, and various other add-ons.

Google Workspace Features

  • Key feature

    Includes in-built meeting transcription stored for three months and automatic participant framing

  • Key feature

    Provides protection against spam and phishers

  • Key feature

    Real-time collaboration through Google Docs, Sheets, and Slides

  • Key feature

    A centralized place for managing alerts, security incidents, and user activities

Google Workspace Pros/Cons

  • Advantage

    Integration with Google applications

  • Advantage

    Admin console for efficient management

  • Advantage

    Reliable services with 99.99% uptime

  • Advantage

    Supports multi-send mode for mass emails with personalized fields

  • Disadvantage

    Cloud-hosted data might raise security concerns

  • Disadvantage

    Limited customization options

Google Workspace Pricing

PlansMonthly Pricing/UserKey Features
Business Starter$6Custom and secure business email, 30 GB pooled storage/ user
Business Standard$12Security and management controls, 150-participant video meetings + recording
Business Plus$185 TB cloud storage, Vault and advanced endpoint management, Standard support
A2 Hosting

A2 Hosting

Best for Affordability

Geekflare rating score 4.2 out of 5
4.2
|
  • Integration
    cPanel, CMS
  • Mailbox Storage
    10GB
  • Security
    2FA, Spam Protection, SSL
$1.59/user/month

About A2 Hosting

A2 Hosting’s email hosting offers advanced security features like anti-spam and anti-virus protection, data encryption, and two-factor authentication. Users can utilize the BoxTrapper feature to verify the sender and SpamAssassin to even filter their spam folder.

A2 email hosting offers the choice between IMAP or POP3 protocols for sending and receiving emails, as well as RoundCube or Horde webmail clients. It also allows users to contact individuals from an opt-in email list.

A2 Hosting offers 25 GB of storage with every email account and a bunch of Email templates, follow-up reminders, a rich signature builder, a priority inbox, and send-later functionality.

A2 Hosting Features

  • Key feature

    Integrates with Google Workspace and Office 365

  • Key feature

    Offers 99.9% uptime

  • Key feature

    Supports Mozilla Thunderbird, Microsoft Outlook, Apple Mail, and more

  • Key feature

    Automate and manage email communications with features like auto-responders, email forwarding, and mailing lists

A2 Hosting Pros/Cons

  • Advantage

    Unlimited business email on all shared plans

  • Advantage

    Protects accounts from spam, malware, ransomware, and phishing attacks

  • Advantage

    Customizable webmail and mobile apps

  • Advantage

    24/7/365 Guru Crew support for all technical issues

  • Disadvantage

    Limited to 100 recipients per hour

  • Disadvantage

    Higher renewal rates after the initial term

A2 Hosting Pricing

PlanMonthly PricingKey Features
Professional$1.5910 GB/account, SSL, IMAP, POP Protocol Support, Webmail and native apps for Android and ios
Pro Plus$2.591,000 emails/day, Two-Factor Authentication, Read Receipts, Email Templates, Signature Builder, Priority Inbox
ScalaHosting

ScalaHosting

Best for Customizable Email Solutions

Geekflare rating score 4.8 out of 5
4.8
|
  • Integration
    SPanel, cPanel
  • Mailbox Storage
    50GB
  • Security
    Virus Scanning, Spam Protection, SSL/TLS
$4.95/user/month

About ScalaHosting

ScalaHosting’s small business email hosting services include advanced spam protection, which filters out 99.98% of unwanted emails, ensuring that only legitimate messages reach your inbox​.

ScalaHosting gives customizable email solutions, multiple email account management features, and a neat user interface. Each email account comes with 50GB along with free SSL certificates as well as daily offsite backups.

ScalaHosting utilizes Shield, their in-house-developed cybersecurity solution, to monitor website activity 24/7 and quickly capture any harmful activity. This feature is a part of SPanel hosting management and is free for clients.

ScalaHosting Features

  • Key feature

    Create unlimited email accounts for each domain

  • Key feature

    Send and receive emails via POP3/IMAP/SMTP

  • Key feature

    Manage email accounts, forwarders, autoresponders, and filters with ease using the intuitive cPanel interface.

ScalaHosting Pros/Cons

  • Advantage

    Clean dedicated IP address

  • Advantage

    Free email migration

  • Advantage

    24/7 excellent customer support and technical assistance

  • Advantage

    Manage sub-users/collaborators and define custom access policies

  • Disadvantage

    Limited customization options for email templates and branding

  • Disadvantage

    High renewal fees

ScalaHosting Pricing

PlansMonthly PricingKey Features
StartUp$4.9510 Email Accounts, 1 Email Domain, 50GB Email Storage
SmallBiz$6.95POP3/IMAP/SMTP, Daily Offside Backups, SShield cyber-security
Medium$9.95100 email boxes, Free 7 daily backups to a remote backup server
Neo

Neo

Best for Beginner

Geekflare rating score 4.2 out of 5
4.2
|
  • Integration
    CRM, Slack, Trello, Third-party Tools
  • Mailbox Storage
    10GB
  • Security
    2FA, Advanced Anti-Spam, Digital Signature
$1.99/user/month

About Neo

Neo business email hosting services offer a user-friendly email hosting solution tailored for beginners, freelancers, and small business owners. Its “Business Max” plan supports Neo Appointment Booking, Signature Designer, Campaign Mode, and Smart Write, all of which are very handy for the best email providers for small businesses.

Neo even includes an inbuilt calendar, third-party mail app support (POP/IMAP), a read receipts tool, and email templates on higher-tier plans. It comes with impressive anti-virus protection, advanced anti-spam filters, and custom DomainKeys Identified Mail (DKIM).

Neo Features

  • Key feature

    Automatically sorts and prioritizes your most important emails

  • Key feature

    Share and manage your schedule with Neo’s integrated calendar, viewable by filters

  • Key feature

    Quickly recall sent emails to correct errors or add attachments, with customizable time settings from 5 seconds up to 2 minutes

  • Key feature

    Create professional email signatures with logos, links, and HTML

Neo Pros/Cons

  • Advantage

    Supports multiple account management

  • Advantage

    Offers real-time read receipts

  • Advantage

    Priority inbox sorting

  • Advantage

    HTML support for emails

  • Disadvantage

    Limited third-party integrations

  • Disadvantage

    Lack of advanced marketing tools

Neo Pricing

PlansMonthly Pricing/UserKey Features
Starter$1.9910 GB mailbox storage, Inbuilt calendar, one contact group
Standard$3.99Priority inbox, Block/ Allow senders, Turbo Search
Max$7.99Campaign Mode, 100 GB mailbox storage, Advanced Tracking, Signature Designer, Rich webmail
DreamHost

DreamHost

Best for Unlimited Email Hosting on Your Domain

Geekflare rating score 4.5 out of 5
4.5
|
  • Integration
    WordPress, Microsoft 365
  • Mailbox Storage
    25GB
  • Security
    Spam Filtering, SSL
$1.67/user/month

About DreamHost

DreamHost is a popular hosting provider and it offers a single separate email hosting plan. It offers spam, virus, and phishing filters to keep your inbox secure, along with custom aliases and automated delivery filters.

Dreamhost’s email hosting lets you drag and drop messages between multiple folders in the webmail, route messages through custom aliases, and set up automatic delivery filters. It further delivers IMAP support, which keeps your email in sync between your phone and laptop.

Dreamhost email hosting starts at $1.67/user/month, which includes 25GB of Storage per Mailbox.

DreamHost Features

  • Key feature

    Uses SSDs to ensure files are accessible quickly

  • Key feature

    Round-the-clock support via live chat, phone, and email

  • Key feature

    Reliable email hosting with a guarantee of nearly 100% uptime

DreamHost Pros/Cons

  • Advantage

    Long 97-day money-back guarantee

  • Advantage

    Strong spam and virus protection

  • Advantage

    Clean interface with drag-and-drop message management

  • Advantage

  • Disadvantage

    Lacks many advanced features, including a priority inbox

  • Disadvantage

    Limited customer support

Zoho Mail

Zoho Mail

Best for Small to Medium Business

Geekflare rating score 4.5 out of 5
4.5
|
  • Integration
    Zoho Apps, CRM, Third-party Tools
  • Mailbox Storage
    10GB
  • Security
    2FA, Advanced Encryption
$1/user/month
Free Trial Available

About Zoho Mail

Zoho Mail is a strong eCommerce Hosting Provider, offering an ad-free, secure, and reliable email service with an emphasis on productivity and collaboration. Their catalog starts with the “free forever plan” for up to five users, which includes 5GB of storage per account.

Zoho Mail includes Streams (a collaboration tool) with email backup and restoration, large attachment support (up to 1GB), and white labeling features. It also offers end-to-end and at-rest encryption to secure your emails and message encryption through S/MIME.

Migrating from major email providers like Google Workspace or Office 365 is easy with options like PST, EML, or Exchange Migration. With Zoho Mail, you can choose the migration option, select users, and upload email and calendar files.

Zoho Mail Features

  • Key feature

    Manage user accounts, group aliases, and content filtering policies via the Control Panel

  • Key feature

    Retain emails for specified periods and facilitate quick discovery of stored emails

  • Key feature

    Offers mobile applications for iOS and Android users.

  • Key feature

    Transform email threads into social media-like conversations with tagging, commenting, and file-sharing capabilities

  • Key feature

    Email migration from other email providers with dedicated support

Zoho Mail Pros/Cons

  • Advantage

    Offers white labelling service

  • Advantage

    Native mobile apps for Mail, Mail Admin, and Streams

  • Advantage

    Affordable pricing starting from $1 user/month

  • Disadvantage

    Limited advanced features

  • Disadvantage

    Setup process can be time-consuming

Zoho Mail Pricing

PlansMonthly Pricing/UserKey Features
Free ForeverFreeUp to 5 users, 25 MB attachment limit, web access, and free mobile apps
Mail Lite$1Email hosting for multiple domains, domain aliases, email routing, IMAP/POP access
Mail Premium$450 GB storage per user, huge attachments up to 1 GB, white labelling
Rackspace Email

Rackspace Email

Best for 24×7 Support

Geekflare rating score 3.8 out of 5
3.8
|
  • Integration
    Microsoft Outlook, Third-party Tools
  • Mailbox Storage
    25GB
  • Security
    2FA, SSL, Spam Protection
$2.99/user/month

About Rackspace Email

Rackspace, launched in 1998, offers multi-cloud solutions and email hosting with premium features such as spam protection, virus protection, email archiving, and encryption.

Rackspace Email is available on iOS and Android, and every mailbox comes with 25GB of storage. You can collaborate with Microsoft Office-compatible applications such as Word, Excel, PowerPoint, Outlook, OneNote, and Teams.

Rackspace Email delivers unlimited group lists, aliases, forwarding, shared calendaring, contacts, and instant messaging. It comes with an email reseller program, which combines Rackspace Email and Hosted Exchange with additional products in your lineup.

Rackspace Email Features

  • Key feature

    Use webmail for accessing emails from any device with internet connectivity

  • Key feature

    Includes 30GB of cloud storage per user for file sharing and collaboration

  • Key feature

    Create, access, and edit documents and spreadsheets directly from your browser

  • Key feature

    Archived emails to meet compliance and storage needs

  • Key feature

    Offers 24×7 customer support

Rackspace Email Pros/Cons

  • Advantage

    MS Office-compatible apps

  • Advantage

    ActiveSync across desktop and mobile

  • Advantage

    25+ years of managed hosting experience

  • Advantage

    100% Uptime Guarantee

  • Disadvantage

    Slow login speed

  • Disadvantage

    Limited third party integration

Rackspace Email Pricing

PlansMonthly Pricing/UserKey Features
Rackspace Email$2.99Premium Spam & Virus Protection, Works with Outlook and mobile
Rackspace Email Plus$3.9930GB File Storage, Mobile Sync, Shared calendaring and contacts
Rackspace Email with Archiving$6.99Unlimited storage for archived email, Premium spam and virus protection, Large 25GB mailboxes
Microsoft 365

Microsoft 365

Best for Seamless Integration with Office Tools

Geekflare rating score 4.2 out of 5
4.2
|
  • Integration
    Microsoft Office Suite, Third-party Tools
  • Mailbox Storage
    50GB
  • Security
    2FA, Spam Filtering, Ransomware Protection
$6/user/month
Free Trial Available

About Microsoft 365

Microsoft 365 provides business-class email through Outlook and efficient integration with Microsoft’s tools for easy project upgrades and writing assistance.

Microsoft 365 offers 50GB of email storage and 1TB of OneDrive storage. Additionally, you get Clip Champ, Co-pilot (AI companion) add-on, Integration with Outlook, Word, Excel, PowerPoint, Teams, OneDrive, SharePoint, and many more.

Microsoft 365 further lets you customize each email by creating formats, using your domain name and images, etc. Plus, it prioritizes security with advanced threat protection, data loss prevention, encryption, and anti-phishing.

Microsoft 365 Features

  • Key feature

    Access email, calendar, and contacts on any device, with support for desktop, web, and mobile access

  • Key feature

    Exchange Admin Center for managing email settings and policies

  • Key feature

    In-Place eDiscovery across Exchange, SharePoint, and Skype for Business helps in compliance and legal needs

  • Key feature

    Automatic updates and reduced patching to keep the system secure

  • Key feature

    24×7 IT-level phone support

Microsoft 365 Pros/Cons

  • Advantage

    Extensive security with MS Defender

  • Advantage

    High availability with a 99.9% uptime guarantee

  • Advantage

    Utilize Microsoft’s dynamic ecosystem

  • Disadvantage

    Expensive premium plans

  • Disadvantage

    Might overwhelm beginners unfamiliar with the Microsoft suite

Microsoft 365 Pricing

PlansMonthly Pricing/UserKey Features
Microsoft 365 Business Basic$6Custom business email, 1 TB of cloud storage, Identity, access, and user management
Microsoft 365 Business Standard$12.50Automatic spam and malware filtering, phone and web support
Microsoft 365 Business Premium$22Enhanced cyberthreat protection, Advanced identity and access management
GoDaddy

GoDaddy

Best to Integrate with GoDaddy Domain

Geekflare rating score 4.5 out of 5
4.5
|
  • Integration
    cPanel, Office 365
  • Mailbox Storage
    10GB
  • Security
    Spam Filtering, SSL, Malware Protection
$1.99/user/month

About GoDaddy

GoDaddy provides email hosting services that are reliable, affordable, and easy to set up, making it a convenient option for businesses looking to integrate their email with their Godaddy domains.

GoDaddy’s professional email works smoothly with Outlook, Apple Mail, and other applications to keep all your devices synced. You get 256-bit encryption combined with automated threat monitors, sophisticated data analytics, and a special team of security experts to offer the highest level of security.

GoDaddy blocks over 300 million unsafe emails every day, demonstrating its high level of security. It can sync your multiple accounts across all devices and further promote your business whenever you send or receive mail, manage your folders efficiently, and much more.

GoDaddy Features

  • Key feature

    Protection against spam, malware, and phishing attacks, with features like warning banners for suspicious emails

  • Key feature

    Restore accidentally deleted emails and store emails securely

  • Key feature

    Synchronization of emails, contacts, and calendars across all devices

  • Key feature

    Create multiple email aliases that feed into a single inbox

GoDaddy Pros/Cons

  • Advantage

    Offers a range of customizable email options

  • Advantage

    Excellent integration Microsoft Office 365

  • Advantage

    Flexible storage options to suit different business sizes

  • Disadvantage

    Limited storage on basic plans

  • Disadvantage

    May require technical expertise to set up and customize

GoDaddy Pricing

PlansMonthly Pricing/UserKey Features
Individual$1.9910 GB storage for email, custom email address,
Team$3.9930 GB storage for email, Online calendars, Shared calendars and contacts, Priority support
Amazon WorkMail

Amazon WorkMail

Best for Large Business

Geekflare rating score 3.6 out of 5
3.6
|
  • Integration
    AWS Services, Third-party Tools
  • Mailbox Storage
    50GB
  • Security
    AWS KMS, Spam Filter, Access controls
$4/user/month
Free Trial Available

About Amazon WorkMail

Amazon WorkMail is a secure and managed business email service provided by AWS to help businesses manage their email communication securely and efficiently. It ensures data encryption during transmission and storage using AWS Key Management Service.

Amazon WorkMail offers 50GB storage and works smoothly on iOS and Android devices. It offers integration with AWS CloudTrail for a strong audit system and includes built-in protection against malware threats to keep your inbox secure.

Amazon WorkMail is efficient with its native support for Microsoft Outlook, a feature-rich web client, shared calendars, resource booking, and integration with Amazon WorkDocs. Plus, there’s no need for software installations or hardware management – Amazon WorkMail takes care of patches, backups, and upgrades automatically.

Amazon WorkMail is priced at $4 per user per month and comes with 50 GB of mailbox storage for each user. To begin, you can take advantage of a complimentary 30-day trial for up to 25 users.

Amazon WorkMail Features

  • Key feature

    Security policies on mobile devices (iOS, Android, and Windows Phone) via Microsoft Exchange ActiveSync

  • Key feature

    Customization of email flow rules to manage inbound emails and reduce spam

  • Key feature

    Offers a Software development kit (SDK) for programmatic management of users, groups, and resources

  • Key feature

    Supports journaling for compliance with data security and e-discovery requirements

Amazon WorkMail Pros/Cons

  • Advantage

    Supports bulk user migrations

  • Advantage

    Integration with Microsoft Active Directory

  • Advantage

    Compatible with third-party archiving solutions

  • Disadvantage

    May require technical expertise

  • Disadvantage

    Pay-as-you-go pricing model

Fastmail

Fastmail

Best for Privacy-Focused Businesses

Geekflare rating score 4.2 out of 5
4.2
|
  • Integration
    Webmail, Third-party Tools
  • Mailbox Storage
    50GB
  • Security
    2FA, Advanced Encryption, Spam Filter
$3/user/month

About Fastmail

Fastmail is an email hosting company founded in 1999 based in Melbourne, Australia. It ensures privacy with enhanced features like no ads or tracking, strong spam filtering, and masked email for creating temporary email addresses to protect your primary source.

Fastmail allows you to create custom rules, snooze messages, and schedule your replies. You can use its sidebar to see your message history or add an event to your calendar directly from your messages.

Fastmail includes Topicbox, a platform for your teams to exchange resources and knowledge, communicate with each other in a single place, and build an administrable company archive.

Fastmail Features

  • Key feature

    Encryption for data both at rest and in transit, sophisticated spam and phishing protection

  • Key feature

    Lets you schedule emails at optimal times and snooze messages for later as well

  • Key feature

    Compatible with various email clients and supports IMAP/SMTP protocols

  • Key feature

    View and search your Calendar, Contacts, and email attachments right in your inbox

Fastmail Pros/Cons

  • Advantage

    High privacy standards

  • Advantage

    Masked Email generator

  • Advantage

    Fast and efficient search capabilities to quickly locate specific emails

  • Disadvantage

    Integrations with 3rd-party applications are challenging

  • Disadvantage

    Limited 5GB mailbox storage

Fastmail Pricing

PlansMonthly Pricing/UserKey Features
Basic$35 GB storage/ user, Personalized support, No ads or tracking
Standard$5Scheduled Send and Snooze, Custom business addresses, 50 GB of storage 
Professional$9Built on JMAP, Email retention archive for legal compliance, 100 GB of storage
Namecheap

Namecheap

Best to Integrate with Namecheap Domain

Geekflare rating score 4.5 out of 5
4.5
|
  • Integration
    cPanel, Webmail
  • Mailbox Storage
    5GB
  • Security
    Anti-Spam Protection, SSL, 2FA
$0.99/month
Free Trial Available

About Namecheap

Namecheap provides a cost-effective and easy-to-manage email hosting service. It offers HTML signatures, POP3 or IMAP access, and safe email access. This is paired with affordable SSL Certificates, PremiumDNS, VPN, and more to ensure security.

Namecheap offers robust spam control through Jellyfish, which guards your mailbox and claims to be 64.4% more effective at detecting spam than its former anti-spam feature. Plus, it’s self-learning, and it neutralizes around 2.6 million harmful emails daily.

Namecheap boasts a highly responsive support team that is available 24/7 to help you whenever you’re stuck.

Namecheap Features

  • Key feature

    Support for IMAP, SMTP, and POP3 protocols

  • Key feature

    Uses high-availability mail servers with premium IP reputation monitoring

  • Key feature

    Use social media links and bespoke logos, handwritten and HTML signatures

  • Key feature

    Pro and Ultimate plans offer extra mailboxes, more storage, ActiveSync, CalDav, and CardDav

Namecheap Pros/Cons

  • Advantage

    Two-month free trial

  • Advantage

    Self-learning neural network

  • Advantage

    Offers Jellyfish anti-spam protection

  • Advantage

    Full mobile sync support

  • Disadvantage

    Limited data centers

  • Disadvantage

    Limited call support

Namecheap Pricing

PlansMonthly PricingKey Features
Starter$0.992 GB file storage, anti-spam protection, aliases (10)
Pro$2.503 mailboxes, 30 GB email storage, full mobile sync support
Ultimate$4Docs, sheets & presentations, premium email delivery, 5GB for emails
Proton Mail

Proton Mail

Best for End-to-End Encrypted Email Communication

Geekflare rating score 4.8 out of 5
4.8
|
  • Integration
    Proton Apps, Third-party Tools
  • Mailbox Storage
    15GB
  • Security
    End-to-End Zero Access Encryption
€6.99/month/user

About Proton Mail

Proton Mail, founded in 2014, is a Switzerland-based email hosting provider that ensures data security with zero-access encryption, two-factor authentication, and phishing protection.

Proton Mail offers password-protected emails, self-destructing messages, and other features such as PGP interoperability and spam filters. Users can try their services for free with a 500MB storage limit.

Proton Mail protects your business and your team with open-source and end-to-end encrypted apps for the web, iPhone, Android, Windows, and Mac. It allows sending encrypted emails to non-ProtonMail users, who can reply securely without needing an account.

Proton Mail Features

  • Key feature

    PhishGuard feature to block phishing attempts and provide link confirmation

  • Key feature

    Customizable UI with themes, labels, and hotkeys for a personalized experience

  • Key feature

    Lets you set passwords and expiration dates for emails

  • Key feature

    One-click unsubscribe options help keep the inbox clutter-free

Proton Mail Pros/Cons

  • Advantage

    Follows Swiss privacy laws

  • Advantage

    Open-source and independently audited

  • Advantage

    Advanced features such as email aliases, custom domains, and encrypted calendar.

  • Advantage

    Integration with Proton VPN

  • Disadvantage

    Advanced features such as Proton Sentinel available only on higher plans

  • Disadvantage

    Costly for small businesses

Proton Mail Pricing

PlansMonthly Pricing/UserKey Features
Proton Mail Essentials€6.9915 GB storage/ user, Cloud storage, and sharing for large files
Proton Mail Professional€7.14Support for 10 custom email domains, workspace branding with your logo, Managing user permissions, and access
Proton Business Suite€9.74Automatic email forwarding, SMTP submission, Proton Sentinel, 15 custom email domains, VPN connection for 10 devices per user
IceWarp

IceWarp

Best for Integrated Business Messaging

Geekflare rating score 4.2 out of 5
4.2
|
  • Integration
    Webmail, Third-party Tools
  • Mailbox Storage
    200GB
  • Security
    Advanced Encryption, Anti-Phishing
$3.50/user/month
Free Trial Available

About IceWarp

IceWarp excels at integrating business messaging, collaboration, and productivity tools into a single platform. It helps you combine email, chat, document management, and conferencing capabilities all in one place.

IceWarp includes ChatGPT for AI support and TeamChat for collaborative messaging, integrated document editing, calendar management, and video conferencing (with recording) for up to 1,000 participants.

You can invite non-IceWarp clients and contractors to TeamChat. Creating a guest account is free, and the shared documents are readable and editable for external users as well.

IceWarp Features

  • Key feature

    Built-in VoIP and video conferencing

  • Key feature

    Exchange ActiveSync for iOS, Android, macOS, and Windows devices

  • Key feature

    Built-in malware detection from Sophos

  • Key feature

    Real-time collaborative editing of documents, spreadsheets, and presentations

IceWarp Pros/Cons

  • Advantage

    Offers 1 TB cloud storage

  • Advantage

    Integration with Active Directory

  • Advantage

    Comprehensive tracking, expiration and password locking.

  • Advantage

    Offers excellent customer support and assistance.

  • Disadvantage

    Complex setup for beginners

  • Disadvantage

    Limited customization options

IceWarp Pricing

PlansMonthly Pricing/UserKey Features
Business$3.50TeamChat and Documents, 200GB email storage, 1TB file storage
Cloud CustomCustomcloud storage, Antispam and antivirus, Mobile sync
Titan

Titan

Email Templates Included

Geekflare rating score 4.5 out of 5
4.5
|
  • Integration
    CRM, cPanel, Email Clients
  • Mailbox Storage
    10GB
  • Security
    2FA, Encryption
$1.49/month

About Titan

Titan, formerly Flockmail, was launched in 2018. It lets you automate and optimize emails with tools like email templates, scheduled sends, read receipts, follow-up reminders, inline hyperlinking, and a signature builder. You can also send invites to guests who use Gmail, Outlook, and Apple Mail.

Titan lets you switch between your mailboxes in one interface with multi-account support. You can customize your mails with rich formatting, drag-and-drop images, and inline hyperlinking. It further supports all email protocols, such as SSL, IMAP, and POP3, and guarantees 100% email delivery and zero data loss.

Titan does not sell its email services directly to customers. If interested, you can get their email services from any of their partners after signing up on the platform.

Titan Features

  • Key feature

    Keep conversations organized and flowing with email threading

  • Key feature

    Set up rules and create custom folders to stay organized

  • Key feature

    Coordinate schedules by sharing your calendar with teammates and contacts

  • Key feature

    Works with Gmail, Outlook, Apple Mail, and other platforms for sending invites and managing schedules

Titan Pros/Cons

  • Advantage

    Built-in signature builder available

  • Advantage

    Rich email formatting

  • Advantage

    Strong email tracking features with read receipts and scheduled send

  • Disadvantage

    Limited API support

  • Disadvantage

    Limited integrations with third-party tools

Best Business Email Hosting Providers Comparision

Here, we compare the best business email hosting providers on the basis of pricing, mailbox storage space, and advanced features.

What is Business Email Hosting?

Business email hosting allows businesses to create and manage professional domain-based email addresses (e.g., name@yourcompany.com). It includes advanced features such as increased storage space, cloud storage, collaboration tools, email forwarding, email security, Google Drive, spam detection, and dedicated support, unlike the free web hosting services.

Business Email Hosting vs. Gmail: Why You Need to Upgrade

Business email hosting with your own domain name enhances brand credibility, provides ad-free emails, and offers better control over data compared to free email services like Gmail. Upgrading from a free email hosting service is crucial for maintaining a professional image and securing your business communications rather than relying on free services like Gmail or Yahoo.

How to Choose the Best Business Email Hosting?

When selecting a business email hosting service, there are several important factors to consider to ensure you choose the best option for your business needs. Here are some key points to keep in mind:

  • Scalability: Choose an email hosting provider that offers sufficient scalability options to accommodate your business’s growth over time.
  • Compatibility: Ensure that the email host is compatible with the software and tools that your business uses daily to streamline its operations.
  • Custom Domain Name: Having your custom domain name linked to your email host not only enhances your brand’s credibility but also provides a professional image to your customers.
  • Security: Look for an email host that implements strong encryption protocols to ensure maximum security for your business communications and data.
  • Spam and Virus Protection: The email host should offer top-notch spam and virus protection to safeguard your inbox from malicious threats.
  • Two-factor Authentication: Opt for an email host that provides two-factor authentication for an additional layer of account security.
  • Reliability: Choose an email hosting provider that guarantees genuine service and utmost uptime to ensure that your business operations run smoothly.
  • Data Backup: Regular backups are crucial in case of data loss, so ensure the email host performs timely backups for complete recovery.
  • Storage and File Limits: Make sure the email host offers adequate storage for long-term usage and sufficient file limits for mail attachments.
  • Accessibility: The email host should be accessible across the web and mobile platforms with dedicated apps for easy access and convenience.
  • Account Management: Look for an admin panel that offers easy account management and permission approval for efficient control over your email accounts.
  • Support Channels: Ensure that the email hosting provider offers accessible support channels for timely troubleshooting and assistance whenever needed.
  • Transparent Pricing: Choose an email hosting provider with a transparent pricing structure and no hidden fees.
  • Flexible Contract Terms: Look for options that provide flexible contract terms that suit your business needs and allow you to adjust as needed.

Features of Business Email Hosting

When it comes to business email hosting, there are key features, such as security, spam filtering, storage size, etc., to consider to ensure you are getting the best service for your needs. Here are some important features to optimize in your selection:

  • Security and encryption: Business email hosting offers advanced security measures, including encryption, to protect confidential data from unauthorized access.
  • Storage and Attachment Size: Dedicated email hosting provides decent storage options as per your needs and comes with ample attachment size to make your multimedia communications more fluent.
  • Spam Filtering: Email hosts offer sturdy spam filters that minimize inbox clutter and block unwanted emails.
  • Custom Domains: Businesses can reinforce their brand image and professionalism by using personalized email addresses with their own domain names and white-label services.
  • Integration with Other Tools: Email hosting services offer smooth integration with different business tools and software, which streamlines operations and enhances efficiency.

How to Set up an Email Hosting Account?

You can set up an email hosting account by following these steps.

  • Choose an Email Hosting Provider: Look for an email hosting provider that can fulfill your business needs and is within your budget. Some popular options include Google Workspace, Microsoft 365, and Zoho Mail.
  • Purchase a Domain Name (If Needed): To set up a hosted email account, you’ll need a domain name. If you don’t already have one, purchase a domain from a reputable registrar like GoDaddy.
  • Sign Up for Email Hosting: Once you have finalized an email hosting provider, look for the ideal plan that matches your needs, including number of users, features, and pricing, and sign up for the email hosting.
  • Configure DNS Records: You’ll need to configure your domain’s DNS records to point them toward your email hosting provider’s servers. Your email hosting provider generally provides various DNS settings, such as MX, SPF, DKIM, and DMARC records.
  • Create Mailboxes: Now, log on to your email hosting account and create separate mailboxes for different users.
  • Connect Email Clients: Once done, you can access your new email accounts by connecting to an email client that your email hosting provider supports. 
  • Test & Send First Email: If you’ve completed all the above steps, go on and send your first email as a test to ensure everything’s working well.

Why is a Custom Domain Email Good for You?

Having a custom domain email improves professionalism, brand recognition, and trust with customers. It also enhances marketing campaigns by leaving a lasting impression on recipients. Additionally, a custom domain email allows for greater customization and personalization, making it easier for recipients to remember and recognize your email address.

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