Notarizations are often essential steps on the way to success in life. If you are buying a house, adopting a child, getting married, or making a will, you may need the help of a notary to finish the paperwork.
The National Notary Association’s most recent report showed more than 4.4 million notaries in the United States in 2021.
People have used online notary services a lot in the last few years. The same level of service is available online as it is in person. You may have several alternatives while searching for the finest online notary services.
We’ve put in a lot of work to find the most reliable companies for you. We looked at things like each business’s history, reputation, platform, procedures, and prices.
Here are some of the most reliable ways to get documents notarized without leaving your house. Before we get into the tools, let’s go over some basics.
What is Notary Software (e-notaries)?
E-notary software provides the functionality for notaries public, lawyers, and anyone else who needs to sign electronic documents to do so safely. This is something that everyone who needs to sign electronic documents needs to know.
E-notary software gives businesses and people who need notarizations more security and makes it easier to use. Also, the program makes it easy to see which documents still need to be notarized. Along with that, it can also verify who has been permitted to look at private information.
Businesses and jobs that need a notary’s help use e-notary software. A wide range of documents can be made legal with the help of e-notary services. Property deeds, insurance settlements, and affidavits are some of the most common examples.
If you want to get a document notarized, you might save time and money by using e-notary software instead of the old way.
Also, it might help keep the data in confidential documents from getting messed up. With some e-notary systems, like those that use web conferencing, you can notarize documents from far away.
Some e-notary software comes with built-in electronic notary journal entries. This makes the job of a notary easier and more efficient. Most of the time, e-notary software works with or adds to software for e-signatures, contract management, and web conferencing.
For a product to be part of the e-votary category, it must be able to:
- Allow notaries and people to sign using digital or electronic signature technology.
- Authentication and any other ways that could be used to check for security must be talked about.
- The recipient will get an electronic seal you can use in court and a notarized certificate that is only valid for that notary.
- Work needs to be done to make web conferencing easier so that you can do remote notarization.
Benefits of E-Notary Software
Even though there are a lot of benefits we could talk about, the following four are the most important:
- First of all, you don’t have to show up in person before a notary public. This means that it will be easier and more convenient for you to find public notaries licensed by the state in terms of time and location.
- As a direct result of these improvements, there is also a lower risk of fraud when digital identity verification is better.
- Digital signatures will save you a lot of time, and we all know that time is money in the bank.
- Online Notary Software also makes auditing easier, which means more safety measures are built into the system.
In conclusion, online notary software will never approve if your documents aren’t trustworthy. Remote e-notarization, which uses live video and audio conferencing, will let you sign documents from anywhere in the world.
You have an advantage over the others because this technology makes it easier and faster for people to get in touch with you. Plus, it’s simple too!
What makes Online Notary Software an Ideal Choice?
Using multi-factor authentication, credential analysis, and dynamic key-based authentication together makes a triple-threat safety net for online notarizations that happen far away.
When picking an online notarization program, you should also think about a few other things. Here are a few more questions that you may find helpful to think about when looking into companies that make software for remote online notarization.
- Is it necessary for the association to get these checks to be done by notaries?
- Does the software for public notaries meet the rules of HIPAA?
- Does it ensure that all notaries have the right credentials and are in places where it is legal to do online notarizations from a distance?
The National Notary Association checks its members’ backgrounds every year. The notary tools that are out there should have answers to all of these questions.
Online notarization services are available 24 hours a day, 7 days a week. They use a secure platform that speeds up business processes and cuts down on the time it takes to do things by hand.
Businesses can use the platform to give their customers a quick, digital way to get important documents notarized. The first thing a customer does is upload an electronic document.
Then, they use a photo ID from the government to show who they are. Next, they use a secure video connection to talk to a real, licensed notary. Finally, they download the document that has been notarized.
You won’t believe how powerful these technologies are and how many ways you can use them. Because of this, it is important to choose online notarization software that makes it easier and safer for your clients to have documents notarized.
With PandaDoc Notary, it’s now as easy to notarize something as it is to eSign it. Companies only use online notarization when they can’t meet in person (the signer is in the hospital, out of state, etc.)
With the help of PandaDoc Notary, businesses can now move the notarization process online. This saves them both time and money compared to traditional notarizations that take place in person. Also, they only need one program to notarize something from start to finish.
PandaDoc Notary notarizes documents and stores them using security that can’t be changed, along with high-end encryption. This gives you peace of mind that your information won’t be stolen.
PandaDoc Notary also has different ways to ensure you are who you say you are, and it keeps a full record of everything you do as a notary, which is required by the laws in your state. This helps to reduce fraud and lower risks. As a result, the signature is always legal and enforceable by law.
Secured Signing is a safe and reliable electronic signature tool for companies that take signing seriously. Customers and staff alike will appreciate how quickly and intuitively you may use it.
There is an option for more advanced capabilities to secure your company’s papers, signatures, and operations. Digital Signatures generated by Secured Signing are more than simply squiggles on a page with a time stamp. It is simple to use and does not need much time to set up.
Both the customers and the employees adore it. Because there will no longer be a need to scan, sign, scan, and then lose papers, this will save time for both customers and employees. The completely adaptable form builder it offers will simplify digital forms for your current procedures.
The advanced Digital Signature features of Secured Signing, which verify the signer’s identity, document integrity, signature time stamping, and data integrity to be verified, can make it difficult for serious business documents to be valid and legally binding.
Secured Signing’s team works together to develop unique, new, and innovative ways to engage users by adding new features and improving the platform to make the process easier.
DocuSign is an electronic signature service based in the cloud and allows businesses of any size to communicate, sign, and manage contracts at any time from any device.
It is a platform for digital signatures that more than 250,000 companies in 188 countries trust. It lets customers sign various documents, such as school permission slips, corporate contracts, agreements, and approvals.
DocuSign users can also send documents by email and sign them in several different languages. The service also has a mobile app for Android, iOS, and Windows devices.
DocuSign eNotary moves the notarization process into the digital world if your company notarizes documents, including senders, signers, and notaries. It lets a notary public sign an electronic document as a personal witness. It offers a 30-day free trial too.
The Personal plan starts at $10 per month per user, the Standard plan starts at $25 per month per user, and the Premium plan starts at $40 per month per user.
SIGNiX’s Remote Online Notarization (RON) software is safer than traditional ways of getting a document notarized. Forget about paper documents and use the encrypted information in our digital documents that you can’t change.
SigNiX makes it possible to verify identities, make digital signatures, record videos, make as many copies of notarized documents as you want, and make a secure electronic diary. The software provides you with all the features you need to notarize documents electronically and securely.
Because their solution for remote online notarization is cloud-based, notaries don’t need special equipment. Anyone can take part in a notarization from any device with a web browser whenever they want.
Because eNotaryDoX uses the SIGNiX digital signature platform, each signature, not just the final document, is cryptographically sealed with the legal evidence embedded in the notarized document. This ensures that anyone can’t change the document after it’s been signed by a notary.
Customers can notarize their documents online, remotely, and from anywhere using Legitify. It is an AI-powered solution that uses audio-video authentication. This saves customers the trouble of physically traveling to a notary public.
Currently, it only offers one service, which is paid as you go and charges a €35 Convenience Fee/Notarization Session. They will be launching subscriptions and Enterprise plans shortly.
You can use Legitify to upload your document, make an online appointment, meet the notary in an audio-video call, and have your document notarized before the session is over!
The end-to-end platform that Legitify provides guarantees that the procedure of online notarization is safe and compliant with the most current security standards established by the industry.
LMI Notary Service has teamed up with Notary Hub, which makes the RON software needed to notarize documents online. They come with everything you need to become a notary public, like schooling, bonds, and access to an online remote notary. To protect the notary, they also offer Notary Errors and Omissions Insurance.
You can also learn essential skills for your job as a notary by using their service, like how to do a Remote Online Notary. They are now active in the United States in New Hampshire, Rhode Island, New Jersey, Maryland, Vermont, Massachusetts, Connecticut, Delaware, and the District of Columbia.
To become an electronic notary, all you have to do is activate your account. If you aren’t sure if your state allows its commissioned notaries to do electronic or remote online notary acts, then you can check the websites and verify them. You can also check their commission rates there and then choose the best for you!
You may also explore some affordable legal document service providers for SMBs.