AI email assistants are the solution whether you’re tired of replying to hundreds of business emails every day or composing catchy outreach emails. With AI email assistants, you can tap into the potential of AI technology.
Ai technology can be used to help you automate email-related tasks such as drafting, summarizing, categorizing, spell-checking, and so on. Thus, it saves your time and makes you more productive.
I have worked out the best AI email assistants and listed them for your convenience. At the end of this post, I have also included the benefits of these applications and how you can select the right tool for you.
Best AI Email Assistants
Find below some AI email assistants that you can use to improve your email management workflow.
Klart AI
Klart AI is an intelligent email assistant that easily integrates with Google Workspace to make your email workflow more efficient. It makes email management easier so that you do not have to deal with information overload.
This tool can generate responses to your emails. You can also translate emails and drafts with just one click on this tool. If you do not have time to process a long email, it can also summarize that for you in bullet points. It can also proofread your email draft to improve it.
| Pros | Cons |
|---|---|
| ✅ Quick generation of replies | ❌ Can be difficult to implement |
| ✅ Support email translation in 13 languages | |
| ✅ Summarize email | |
| ✅ Get answers from ChatGPT from the tool UI |
It has a free plan for part-time AI assistance, and its basic paid plan starts at €4.99/user/month. For other subscription plans, you need to ask for a quote.
Ellie
Ellie is one of the best email assistants that can learn from your writing style and generate email drafts according to your preferred style, such as casual, interested, not interested, etc.
It is capable of understanding the context and generating replies in the same language as the original email.
| Pros | Cons |
|---|---|
| ✅ Understanding style and context | ❌ Needs time to adapt to your writing style |
| ✅ Generate emails in different styles | |
| ✅ Chrome and Firefox extensions | |
| ✅ Multilingual replies |
You can even provide extra context to this software that will help it create customizable replies. While its basic features are available through the free plan, its paid plans start from $19/month. You can install its extensions on Chrome and Firefox.
Nanonets
With Nanonets, you can automate many email-related tasks. You can provide instructions, and it will write an email for you. You can even set up automatic email responders to send automatic replies to your customers.
Automating the outbound email campaigns for marketing is also possible with this tool. It supports automated email categorization in real time. This application even comes with workflow templates and integration support with different tools.
| Pros | Cons |
|---|---|
| ✅ Workflow templates | ❌ No chat support |
| ✅ Email categorization | |
| ✅ Automatic email responders | |
| ✅ Integration with different tools |
With its Starter plan, the first 500 pages are free, then it will cost you $0.3/page. Its Pro plan costs $499/month/model.
Mailr
If you choose to use Mailr, drafting an email is just a click away. You can access this personal email writing assistant from your web browser and use it to write emails at a 10 times faster speed.
You can instruct it with your objective of writing this email and choose your tone from 10+ custom styles. Then, this software will create emails as per your preferences.
| Pros | Cons |
|---|---|
| ✅ One-click email draft | ❌ Email quality depends on user input |
| ✅ 10+ custom tones | |
| ✅ Write emails using short instruction | |
| ✅ Chrome extension available |
There is a free forever plan available for Mailr. Its premier tier will cost you $4.99/month.
Flowrite
On Flowrite, you can either share your instruction with it or let it use its creativity to generate a unique email draft or reply. You can use it on Gmail, Outlook, LinkedIn, HubSpot, Mailchimp, WhatsApp, Indeed, and many more.
It comes with an AI template gallery with conversation templates for a range of occasions, such as promotion announcements, sales prospecting, business inquiries, formal requests, reject offers, interview invitations, task feedback, etc.
| Pros | Cons |
|---|---|
| ✅ AI template gallery | ❌ Does not support saving draft |
| ✅ Seamless inbox integration | |
| ✅ Personalized and instant reply suggestions | |
| ✅ Integration with Gmail and Outlook |
While drafting emails, it offers three alternatives for customizing your email. Flowrite plans start at $4/month, while you get a 14-day free trial with all plans. I’ve used Flowrite and found it to be one of the best AI email assistant for Outlook.
Spark AI
Spark AI is a powerful AI email assistant that lets you improve email productivity with swift drafting and AI-powered replies. Also, you can edit the tone and style of the emails to make the email more customized.
After you provide the context, this tool can write the email for you. It also offers features like proofreading, rephrasing, and adjusting tones.
| Pros | Cons |
|---|---|
| ✅ Different summarizing style | ❌ Limted free-plan |
| ✅ Writes email draft based on context | |
| ✅ Proofreading and rephrasing | |
| ✅ Customization for emails |
This tool fetches instant insights from emails and threads. You can choose from different summary styles, such as short, detailed, and action points. While there is a free plan available for this application, its paid plans start at $4.99/month.
Snov.io
Snov.io combines OpenAI-based technology with self-developed custom prompts to generate professional email copies. You can choose from a variety of prompts to write emails for sales pitches, follow-ups, and whatnot. But don’t forget the rule of thumb, don’t just go about blindly sending emails, use email deliverability tools to ensure that your audience does actually get the message!
You can even add custom prompts and edit the generated emails. This tool checks the grammar and spelling of your email and translates it into 36 languages. It generates email summaries, subject lines, replies, and so on.
| Pros | Cons |
|---|---|
| ✅ Custom prompts to write emails | ❌ Complex UI |
| ✅ Grammar and spell check | |
| ✅ Translation support for 36 languages | |
| ✅ Integration with 10+ tools |
Snov.io plans start at $30/month, while you can undertake its trial plan for free.
Mailbutler
Many consider Mailbutler the best AI email assistant for Outlook, Gmail, and Apple Mail. Just add some keywords, and this tool will create an email draft based on that. You can edit the draft before sending it to others.
It can even summarize emails and accumulate all the main points in it, regardless of the email length. You can also use it to improve the grammar and spelling of your emails. This tool can find tasks and contacts from your messages.
| Pros | Cons |
|---|---|
| ✅ Assistants for Gmail, Outlook, and Apple Mai | ❌ Occasionally clashes with Apple Mail plug-ins on Mac. |
| ✅ Email summary | |
| ✅ Grammar and spelling check | |
| ✅ Create email based on instructions |
The application offers multiple paid plans, starting at $4.95/user/month. All plans come with a 14-day free trial.
Reply
Powered by GPT-3 technology, Reply functions as a sales AI email assistant that creates human-like emails. It focuses on personalization and actionable text so that you get a high open and reply rate.
It can even perform email quality checks in real-time and provide you with instant feedback on your email draft. Moreover, you can use it to summarize an email, edit an email template, and create an email based on bullet point instructions.
| Pros | Cons |
|---|---|
| ✅ Uses GPT-3 technology | ❌ Limited formatting possibilities |
| ✅ Instant feedback on email quality | |
| ✅ Offers personalized emails | |
| ✅ Email templates |
It can create a follow-up email based on previous emails in a thread. Reply has a free plan available. The subscription plans start from $60/user/month.
6Sense
6Sense allows marketers to write relevant emails, increase pipeline quality, and create compelling email campaigns. As your audience gets personalized and contextually relevant emails, the chance of conversion gets higher.
It uses AI technology to generate personalized and engaging emails. Its conversational email ensures timely outreach to the customers and getting more revenue.
| Pros | Cons |
|---|---|
| ✅ Write relevant emails | ❌ Might need additional training for new users |
| ✅ Create emails that are personalized | |
| ✅ Generate emails quickly |
You can contact the company and ask for a demo.
Now that we have looked at the best AI email assistants, let’s gain a deeper understanding of the benefits of these AI email assistants.
Benefits of AI Email Assistants
These are some benefits of AI email assistants:
- Assist in email drafting according to the communication style of the particular recipient
- Analyze past interactions with a customer and suggest personalized responses accordingly
- Suggest an effective and professional tone and language for the email drafts
- Function as an ai email organizer by analyzing the calendar to suggest a suitable meeting time without email trails or schedule clash
- Send follow-up emails automatically to ensure timely responses. If you do a lot of email marketing, then email forwarding solutions might also be another tool you should consider.
- Automate email-related tasks like categorization, response drafting, and scheduling
- Help you become more productive and focus on high-value activities
- Integrate with other productivity applications for streamlined workflows and collaboration
- Filter out spam and irrelevant emails to reduce email overload from inbox
Thus, AI email assistants do present a business with many benefits. However, before you select an AI email assistant, you need to consider some key features like those I’ve discussed below.
Key Features to Look for in an AI Email Assistant
Listed here are the key features that you should look for when selecting an AI email assistant.
- Personalized replies based on historical interaction and writing style
- NLP capabilities to understand and interpret human language
- Integration with popular email platforms like Gmail and Outlook
- Prioritization and organization of emails
- Data security and user privacy
- Accessible across desktop, mobile, and web
- Automation of routine tasks for better productivity
Since you know what key features to look, compare these against your business’ requirements and run through this list of the best AI email assistants.
FAQs
An AI email reply assistant is a tool that can generate responses based on an email or email thread utilizing AI technology. You can provide prompts or keywords and determine the tone and style of the email.
It is not possible to determine only one tool as the best AI email assistant for Gmail. Besides many AI email assistant apps that easily integrate with Gmail, there is also the smart assistant feature available on Gmail by default. You may use any of these as your choice.
Conclusion
Like other aspects of your business and professional life, you can automate and streamline your email management tasks using AI email assistants.
With these tools, you can quickly write email drafts, generate relevant replies, get email summaries and much more.
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