Project management techniques enable organizations to effectively plan, track, execute, and complete projects within the deadline.
In every project, you need to give complete effort while creating your products and services and adding value to them.
As a project involves various processes, tasks, and people, you must have the means to manage everything effortlessly.
To handle projects, whether it’s simple or complex, you need to know various project management methodologies and where they are suitable.
In this article, I’ll discuss different project management techniques, their principles, benefits, and tools.
What Is Project Management?
Project management is a process where specific knowledge, tools, techniques, and skills are used to manage a given project and tasks and complete it within the specified time while delivering value and quality.
In this process, you form a team with the right skill sets to achieve project goals within the available resources. The primary constraints of project management are time, scope, and budget. The secondary constraints are to optimize the necessary inputs and apply them to achieve the goal.
The aim of project management is to complete a project on or before time, ensuring that all the objectives of the client are met.
In order to manage projects effectively, project managers require a set of skills apart from the technical knowledge required to complete tasks and assess others. These skills include effective communication, emotional intelligence, adaptability, cross-cultural competence, time management, and conflict resolution.
Different Project Management Techniques
Agile Project Management
Agile project management is an iterative, step-by-step approach to planning and managing software development processes from beginning to end. It breaks software development projects into small development cycles called iterations or sprints.
Satisfy customers with continuous and early delivery
Welcome requirements of customers
Deliver value and expected results at the end
Break silos of the project and simplify tasks
Empower and motivate teams
Maintain consistency in work pace
Enhance agility and give flexibility to the teams
Adjust the way you work
Enhanced focus on the specific requirements of a customer
Provides better control of projects
Reduced waste by optimizing resource consumption
Faster project turnaround times with quality
Increased chances of project success with everything streamlined and tailored efforts
Offers the capability to detect product defects or issues faster and clearer
Improved overall development process for better results
Customers share their issues with the camera, charging, user interface, etc., and the development teams work on those and release a new update.
To launch a new website, you must gather requirements, write a website brief, design and develop the website, complete testing, and adjust the changes.
Get agile project management methodology for your software development program with Jira software. It supports agile methodologies, be it Kanban, scrum, or your own methods.
From agile boards to roadmaps, reports, and integrations, you can plan, manage, and track your agile software development from a single place.
You will get sprint planning tools, including version management, easy backlog grooming, story points, and a scrum board. You can use sprint permissions, custom issue types, workflows, and release hubs to track and manage the sprints.
Enable continuous delivery of your springs faster with Wrike. It is an agile project management software that helps your team collaborate, communicate, and deliver work faster, all in one place. It helps improve workflow and continuously monitor deadlines so that your projects always stay on track.
With Wrike, make your project delivery simple and enable your team to easily share information and prioritize tasks. You can streamline your project, utilize all the resources efficiently, and finish the development process within the deadline.
Scrum Project Management
Scrum project management is a management technique that prioritizes incremental and iterative product delivery through collaborative decision-making and constant feedback.
Scrum fixes costs and time to control resource requirements using collaborative ceremonies, frequent feedback cycles, prioritized product backlog, and time boxes.
Control over the process that involves inspection, adaption, and transparency
Allows development teams to complete delivery efficiently and quickly
Ensures effective use of money and time
Divide large projects into smaller, easy-to-manage sprints
Enables developments to be tested during the review session
Collects feedback from stakeholders and customers
During Scrum meetings, the efforts of individuals are visible more clearly
Developing new software: Teams can develop and deploy new features of a software solution rapidly.
Marketing: Scrum helps solve complex problems by learning through previous data and allows your team to plan accordingly.
With Smartsheet, you can manage programs, processes, and projects that scale. It offers a set of workflows, views, dashboards, and reports to adapt to your requirements. You can also capture and track your resources, plans, and schedules.
You can combine user experience with project consistency and drive project delivery, alignment, and results. Smartsheet enables you to manage creative and marketing work, people, and content and align with your priorities, purposes, and people.
Supercharge your project through sprint planning, daily Scrums, and more with Miro. It helps you convert your amazing ideas into reality with its Planners, Templates, and Kanban boards. You will get a single hub for your project to reduce preparation time and create a better experience for your agile team.
Miro’s private mode allows you to improve your agile workflows. You can visualize dependencies and projects in a single place and estimate the time needed for each task. Additionally, you can enhance collaboration with its powerful AI.
Lean Project Management
Lean project management is the process of managing lean concepts, such as lean manufacturing, lean thinking, and lean construction.
The primary goal is to maximize value and minimize waste. It helps organize projects to meet market requirements and conditions by changing organizational and functional layouts.
Identify value: The first principle is to identify the product value. Your stakeholder, client, or customer defines value. It can be price point, timeline, or quality.
Map value stream: It involves diagramming your ideal and current workflow from the beginning to the end of your project. While comparing them, you can detect waste to maximize efficiency.
Create flow: After you compare, you need to rework your project plan by removing waste. For this, you can break down each stage of the product development process and reconfigure them as needed.
Establish pull: A pull system helps your business keep workflow moving efficiently. It pulls work from previous processes to meet the exact demands of your customers.
Continuous improvement: Starving for perfection through continuous improvements is Lean project management’s fifth principle. According to your client or customer demands, you will need to analyze the product value and workflow to reduce waste.
Improved efficiency and productivity
Reduced lead times
Lower storage and inventory costs
Decreased overall costs
Greater product or service quality
Higher customer satisfaction
Lean project management for manufacturing: Lean is especially used in the manufacturing industry for eliminating waste (Muda). It also involves waste created by overburden (Muri) and unevenness in workloads (Mura).
Waterfall Project Management
Waterfall project management is a methodology that follows a structure and sequential approach for the completion of a project. It provides the most straightforward way to manage your entire project.
This technique aims to consider customer and stakeholder needs during the planning phase, arrange them into sequential and linear project plans, and stick to the same plan.
Sequential structure: The waterfall model separates your operations into various phases. You can move to the next stage once you complete the current one. This means you will never find any space for revisiting a phase or changing its course after completion.
Minimal customer involvement: It involves minimal interaction with customers since all operations start only after knowing the customers’ objectives and requirements.
Powerful documentation: This involves detailed documentation of all the objectives, development process, and outcomes. You will find everything in this documentation, from the timeline to the route to solve problems.
Presents a clear structure with its sequential modeling of different phases
Transfers information in a smooth way
It enables you to manage and determine your goals effectively
Follows a linear approach to avoid deviation from the original one
This type of project management is often used in production or construction projects, such as appliances, cars, electronics, buildings, offices, etc.
Set phases and task dependencies easily with ProjectManager’s waterfall project management software. It offers drag-and-drop functionality that helps adjust your project schedules.
You can easily create waterfall plans, make a timeline, and set milestones. It provides progress reports, team collaboration, waterfall planning, a project dashboard, multiple views, and more.
Get a flexible and easy-to-use waterfall management platform to deliver quality projects together and faster. Asana allows you to manage complex work with its List View, Timeline, and Boards. You can connect your business tools to collaborate, communicate, and coordinate work from one place.
Kanban Project Management
Kanban project management is used to improve workflows and team focus and reduce inefficiency and waste.
This is not based on ceremonies, roles, and sprints. Instead, it is flexible and easily adapts to the team structures and existing roles by categorizing tasks on a Kanban board.
You can visualize your workflow on a Kanban board to represent work in your inventory.
You can set a limit on work progress that can be done at one time in a column.
You can focus on flow to keep a lookout for interruptions and improve accordingly.
You can monitor the Kanban system and make continuous improvements on your ongoing projects.
Improved efficiency and productivity
Less time wastage
Kanban project management system is used by healthcare, IT and software development, manufacturing, and marketing industries.
Manage your projects and tasks with ClickUp’s flexible views. It offers drag-and-drop tasks, filters, sorting, and more with a customizable Kanban system.
Get a complete overview of your team project and see several workflows in a single view. You can arrange your columns easily to manage your projects the way you want by status, priorities, assignees, and more.
Manage your workflows with real-time communication and transparency of projects, and supercharge them with Kanban Boards. nTask defines custom statuses in its boards to reflect the task completion stage. You can direct your emails and eliminate the creation of tasks manually on its board.
Six Sigma Project Management
Six Sigma is a project management technique used to find out the root cause of complex problems. It follows a structured approach and uses an iterative process to understand the quality of ongoing projects, determine the cause of an issue, and get solutions.
Focuses on customers
Assess the steps of a process and find the problem
Eliminate outliers and defects
Flexible with a responsive system
It makes you understand the changing objectives and requirements of customers
Improved quality and delivery
Development of powerful processes and products
Enhanced competitive positions in the market
Six Sigma Project Management Technique is used in various industries, including supply chain management services, aviation, finance, engineering, healthcare, hospitality, and more.
Critical Path Method
Critical Path Method is a step-by-step algorithm that defines critical and non-critical processes or tasks with a goal to prevent scheduling problems. It is suitable for projects that consist of multiple activities interacting in a complex manner.
Characterization of projects
Core components needed to complete the project
Improved project management
Distribution of team for various tasks made easier
Critical Path Method manages various projects, including software development, event planning, manufacturing, and construction.
PMCalculators offer premium tools to draw activity diagrams on project nodes and calculate the critical path for a maximum of 50 activities. Calculate the early start and finish times, slack, and late start and finish times using this method.
Using the PERT method, obtain the standard variance, deviation, and estimated time for every activity. Calculate the probability of completing a project on a given schedule, evaluate its crashing cost, and reduce its duration.
AtoZmath offers a critical path method and PERT calculator so that you can solve complex problems step-by-step. It allows you to get instant solutions to your product problems.
PRojects IN Controlled Environments (PRINCE2) is a project management methodology used across different countries that focuses on control and organization throughout the project. This is a process-based and linear framework focusing on initiatives that are in motion.
It requires you to have clear needs, roles and responsibilities, realistic benefits, and detailed cost management.
Project boards establish common requirements
Teams must maintain a quality register
The method can accommodate a project’s specific needs
Easy methodology for beginners
It’s suitable for any project type
PRINCE2 can be used in public sectors, the oil and gas industry, construction, IT, banking, engineering, operations management, marketing, and more.
Implement PRINCE2 methodology with Asana and simplify your workflow management. You can choose from the workflow templates library or create custom workflows to streamline processes.
It helps you direct the project, start a project, manage stage boundaries, control a stage, manage product delivery, and close a project.
Project Management Body of Knowledge (PMBOK) is a collection of best practices, processes, guidelines, and terminologies around project management. It can evolve over time and is an essential resource for your organization.
In addition, PMBOK can help you standardize practices in various departments, prevent project failures, and tailor processes to meet specific needs.
Earned Value Management
Earned value management is a method that objectively measures progress and performance. It can combine the measurements of scope, costs, and time and is able to give accurate forecasts of performance problems, enabling you to manage projects efficiently.
Requires you to finalize the scope of work beforehand, breaking it into small pieces, and assigning them to team members
Needs someone to control schedule, cost, and technical objectives
Performance measurement must include work scope, cost, objectives, recorded and actual costs, and accomplishments
Analyzing plan variations, preparing an estimate, and forecasting impacts
Using earned value data in the management processes
Offers real-time visibility of earned value data
Enables realistic project planning
Accurate schedule and budget measurement
Improves motivation and accountability
IT, defense, government agencies, the commercial sector, etc., use this technique.
Plan projects, manage resources, and build workflows with ProjectManager’s robust features. You can bring accuracy, insights, and agility to your project portfolios. With its mobile application, you can update tasks from the shop floor or worksite immediately.
Project managers can easily collaborate on projects without compromising critical information using project management software’s custom roles, approval workflows, user permissions, technical security, project restrictions, etc.
As a project manager, you need to know different project management techniques and its benefits. Every technique I’ve discussed above is for project management but with a different principle.
You can also use suitable project management tools to plan, organize, execute, and track ongoing projects through various features and capabilities.
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