Invoicing software is an accounting tool designed to produce bills for products or services offered. The software is utilized by individuals, freelancers, and businesses to enhance the efficiency of their billing procedures and accept payments.
Invoicing software offers 5 benefits to businesses and freelancers.
- Create professional invoices
- Integrate with payment gateway and accounting software
- Send automated reminders to clients for faster payments
- Schedule recurring invoices at preferred intervals
- Streamline the invoicing process
Here is a list of the best invoicing software for small and medium businesses, large enterprises, and freelancers. Geekflare team has tested these applications based on features like invoicing templates, workflow automation, invoice scheduling, integration, pricing, and ease of use.
- FreshBooks – Best Overall
- BILL – Best for Automate Recurring Invoices
- Xero – Best for Small to Midsized Businesses
- Invoice2go – Best for Mobile Invoicing
- Zoho Invoice – Best for Customizable Invoices
- Harvest – Best for Time Tracking and Invoicing
- Intuit QuickBooks Online – Best for Accounting Integration
- Square Invoices – Best for Integrated Payments
- Invoice Ninja – Best for Freelancers and Small Businesses
- BillingPlatform – Best for Enterprise Billing
- PayPal Invoicing – Best for Online Payment Integration
- Wave – Best for Subscription Billing
- NCH – Best for Invoice Control
- Sage Invoicing – Best for Automation
- Invoice Expert – Best for Windows
- Bonsai Invoice – Best for Freelancers
- Show less
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FreshBooks
Best Overall
- Expense TrackingYes
- Recurring InvoicingYes
- Payment IntegrationStripe, Payoneer, Authorize.Net
About FreshBooks
FreshBooks is the best invoicing software that allows you to create customized yet professional-looking invoices for your organization or brand. FreshBooks features, like automated invoicing, payment reminders, and accounting integration, help streamline the invoicing process for businesses and freelancers.
FreshBooks is a Canadian company that was established in 2003 and currently has 30 million users in over 160 countries.
Benefits
FreshBooks offers a mobile app to send and track invoices from anywhere. It provides users offer discounts wherever applicable. The software enables the forecast of workload and collects retainers in advance. It provides options to schedule reminders to send to clients. For a detailed overview of its features and performance, check out our detailed FreshBooks Review.
FreshBooks Features
Create customized invoices by adding logo and brand color.
Add the due date to the invoice.
Automatic tax calculation for compliance.
Choose your preferred currency for payment.
Request clients to upfront deposit a flat amount or percentage of the invoice value.
Set up recurring invoices.
Instant updates on invoice view and payment.
Track time and easily include the expense in the invoice.
Charge late fees when applicable.
FreshBooks Pros/Cons
Duplicate invoice feature to save time.
Preview the invoice before sending it to avoid human error.
Customize payment terms as the business needs.
Automatic inventory update based on invoiced items.
Telephone support to help you when you need it.
No native integration support for QuickBooks.
Limits on users and billable clients.
FreshBooks Pricing
Freshbooks has 3 pricing plans as follows.
| Plan | Amount (monthly) | Offerings |
|---|---|---|
| Lite | $9.50 | Unlimited invoices for up to 5 clients, track unlimited expenses, send unlimited estimates, run reports for an easy tax time, etc. |
| Plus | $16.50 | Unlimited invoices for up to 50 clients, set up recurring invoices, run financial and accounting reports, etc. |
| Premium | $30 | Send unlimited invoices to an unlimited number of clients, Track project profitability, etc. |
BILL
Best for Automate Recurring Invoices
- Expense TrackingYes
- Recurring InvoicingYes
- Payment IntegrationNetSuite, Sage Intacct, QuickBooks
About BILL
BILL is a proficient financial management platform with powerful invoicing functionality. Ideal for small and medium businesses, it automates back-end financial processes. It simplifies how businesses connect with their clients and suppliers.
BILL was established in 2006 in the USA. As of June 2023, 85 of the top 100 US accounting firms use BILL.
Benefits
BILL allows users to generate invoices quickly with its built-in templates. They can customize the templates using their brand logo, choosing the necessary fields and organizing them as they choose. BILL also supports saving customized templates for future use so users do not have to create from scratch whenever they want to send an invoice.
BILL Features
Create, manage, and send invoices with a preset schedule
Intuitive payment portal to send money via credit cards or ACH
Direct deposit of paid invoice into the bank account
Professionally designed invoice templates with customization options
Recurring direct debit from customer’s bank account (with their consent)
Track invoice status with email notifications and invoice tracker
Support sending recurring invoices to regular clients
BILL Pros/Cons
Integration with accounting tools like Xero, QuickBooks, and Sage Intacct
Monitor incoming payments to know when to expect payments
Automatically send payment reminders to the clients
Email support is not available
Does not offer 24/7 customer support
BILL Pricing
BILL pricing plans are listed below.
| Plan | Amount (per user/month) | Offerings |
|---|---|---|
| Essentials | $29 | Create, send, and track invoices, automatic payment reminders, accept payments via ACH and credit card |
| Team | $55 | Bill management from centralized inbox, custom user rule, set up auto-charge and auto-pay |
| Corporate | $79 | Recurring invoices, track payment status, unlimited document storage |
| Enterprise | Custom | Single Sign-On, API access, priority support |
Xero
Best for Small to Midsized Businesses
- Expense TrackingYes
- Recurring InvoicingYes
- Payment IntegrationStripe, PayPal Payments Pro, GoCardless
About Xero
Xero is a cloud-based intuitive invoicing software. Xero is an affordable solution with all the basic invoicing features and scalability required for small and medium businesses. Hence, Xero is the best invoice software for small businesses.
Founded in 2006, Xero now has 3.95 million subscribers. This leading cloud invoicing company has offices in the UK, New Zealand, and Australia.
Benefits
Xero supports multiple payment methods, such as debit cards, credit cards, and direct debit. It allows users to choose intervals for sending payment reminder emails to the clients while providing quick identification of unpaid invoices from the mobile app. Users are able to view if the client has viewed or paid the invoice.
More information about Xero is mentioned in our detailed review of Xero accounting.
Xero Features
Create invoices and use them as templates.
Customize online invoices with logo and custom fields.
Send invoices on the go from mobile apps.
Include a standard message in the invoice.
Reminder before and after the invoice due date.
Add new customers anytime.
Automate sending of repeat invoices.
Check the status of paid and pending invoices.
Create an invoice from a customer quote.
Generate one PDF combining multiple invoices for email attachment.
Send multiple invoices at the same time.
Copy the invoice to use it as a template.
Import bulk invoices using CSV files.
Xero Pros/Cons
24/7 online support for prompt guidance on any issue.
Android and iOS apps for any-time access.
Pay Now button for one-click payment.
Lacks complex features required by large enterprises.
No phone support.
Xero Pricing
Xero’s pricing plans have been listed below.
| Plan | Amount (monthly) | Offerings |
|---|---|---|
| Early | $0.75 | Send invoices and quotes, enter bills, reconcile bank transactions, capture data from bills and receipts, and sales tax |
| Growing | $2.10 | Bulk reconcile transactions |
| Established | $3.90 | Use multiple currencies, Track projects, Claim expenses, and Analytics Plus |
Invoice2go
Best for Mobile Invoicing
- Expense TrackingNo
- Recurring InvoicingYes
- Payment IntegrationStripe, Payoneer, Authorize.Net
About Invoice2go
Invoice2go is an application designed to facilitate rapid payment through the swift sending of invoices. This web-based software has a dedicated mobile app for Android and iOS users.
Invoice2go mobile apps have a user-friendly, intuitive interface that allows you to create and send personalized invoices and accept online payments. For these reasons, Invoice2go is the best app for mobile invoicing.
Invoice2go was established in 2002 in Australia, and more than 225,000 companies use it.
Benefits
With Invoice2go, users can share invoices through social media platforms like Facebook Messenger and WhatsApp. It is possible to accept payments using mobile apps through credit cards, debit cards, PayPal, Google Pay, and Apple Pay (iOS app).
Invoice2go sets up automatic reminders for unpaid invoices to avoid chasing the clients manually. It allows client approval and deposits into invoices automatically.
Invoice2go Features
Create professional invoices.
Customize invoice with company name, logo, and brand color.
Quickly send invoices from any location.
Send invoices via email, text, or other platforms.
Notification upon invoice viewing.
Track outstanding and unpaid invoices.
Track time and include that in the invoice.
Invoice2go Pros/Cons
Import customer information from the phone to the software.
Money-back guarantees on plan cancellation within 30 days of purchase.
Support through multiple channels like email, chat, and phone.
Basic invoicing features suitable only for SMBs.
3.5% card payment fees for the Starter plan.
Invoice2go Pricing
Invoice2go’s pricing plans and offerings are listed below.
| Plan | Amount (monthly) | Offerings |
|---|---|---|
| Starter | $5.99 | 2 invoices/month, Card payment fees 3.5%, Free bank transfers (ACH), Client communications, Ratings & reviews |
| Professional | $9.99 | 5 invoices/month, Lower card payment fees 3%, QuickBooks / Xero integration, Advanced reports |
| Premium | $39.99 | Unlimited invoices, Lowest card payment fees 2.9%, Recurring invoices, Phone support |
Zoho Invoice
Best for Customizable Invoices
- Expense TrackingNo
- Recurring InvoicingYes
- Payment IntegrationStripe, PayPal Payments Pro, Authorize.Net
About Zoho Invoice
Zoho Invoice is a free software for invoicing. It offers 4 template designs for invoices.
You can upload the organizational logo and choose the colors for the template background, label, and font. So, if personalization is your priority, Zoho Invoice is the best software for customizable invoices.
Zoho was established in 2006. It is headquartered in India and has over 100 million users.
Benefits
Zoho Invoice provides a self-service portal for clients to view invoices and make payments. It allows users to generate 30+ real-time business reports to track business performance. They are able to track unbilled expenses to get reimbursed by the clients. It provides an option to log billable minutes in a straightforward calendar format.
Zoho Invoice Features
Create a professional invoice from a gallery of templates.
Automate the process of recurring invoices.
Send invoice using email, text, customer portal, or sharing link.
Track the invoice status.
Automated payment reminders to follow up.
Convert approved quotes into projects or invoices.
Dashboard with graphs and charts.
Software UI is available in 20+ languages.
Zoho Invoice Pros/Cons
Small business invoicing software is available for free.
PCI-DSS compliant platform with 256-bit SSL encryption.
Two-factor authentication for better security.
Regular detection of viruses and intrusion.
Android and iOS apps for on-the-go service.
No integration support with Zoho Inventory.
Not suitable for managing a high volume of invoices.
Harvest
Best for Time Tracking and Invoicing
- Expense TrackingNo
- Recurring InvoicingYes
- Payment IntegrationStripe, PayPal Payments Pro, Authorize.Net
About Harvest
Harvest is a time-tracking software that converts timesheets into invoices. Harvest is the optimal software choice for invoicing tasks based on service time.
Established in 2006, Harvest has 70,000 companies as their customers.
Benefits
Harvest integrates with PayPal, Xero, QuickBooks, and other business applications. It provides separate apps for Windows, Mac, iOS, and Android. Harvest streamlines the invoicing process for all team members, tracking their time and invoicing. Users are allowed to set up customized time intervals for late payment reminders.
Harvest Features
Convert the timesheet into the invoice.
Accurate billing through time tracking.
Print the invoice or download a copy in PDF format.
One-click online payment from invoice.
Create invoices for services and expenses.
Online payment acceptance via PayPal and Stripe integration.
Email invoice to the client.
Attach photos and receipts to the invoice.
Track the status of open invoices.
Check all payments and invoices.
Identify late invoices.
Automate recurring invoices.
Detailed invoice reports.
Automatically copy invoices to Xero and QuickBooks Online through integration.
Harvest Pros/Cons
Free trial for 30 days without credit card details.
2-click cancellation with no contracts.
Discounts for non-profits, educational institutions, and students.
An average uptime of 99.9%.
No phone or chat support.
Manual time-tracking process might lead to incorrect invoicing.
Intuit QuickBooks Online
Best for Accounting Integration
- Expense TrackingYes
- Recurring InvoicingYes
- Payment IntegrationIntuit Payments, Stripe, PayPal
About Intuit QuickBooks Online
Intuit QuickBooks Online is an accounting software that functions as a smart invoice software for small businesses. It lets you create customized invoices quickly and saves time for SMBs with limited manpower.
Given its popularity as accounting software, QuickBooks Online eliminates the need for organizations to adopt a separate invoicing application, making it an ideal choice for small and medium-sized businesses.
Intuit was founded in 1983 and has 100 million global users.
Benefits
With Intuit Quickbooks, users receive payments through QuickBooks Payments at a 4x faster speed. They can manage invoices and payments from one platform. Users are able to create progress invoicing to get paid on project milestones. It allows tracking of partial payments and payment progress automatically as per the original estimate.
Intuit QuickBooks Online Features
Create customized invoices with logos, colors, and font.
Automatically include billable hours from QuickBooks Time and Google Calendar.
Track invoice status in real-time for customer view and payment.
Set up recurring invoices at your preferred intervals.
Options to print the invoice later and include unbilled charges.
Intuit QuickBooks Online Pros/Cons
30-day free trial.
Free mobile apps to manage business on the go.
Payment dispute protection.
No free plan.
Limited integration support.
Intuit QuickBooks Pricing
| Plan | Amount (monthly) | Offerings |
|---|---|---|
| Simple Start | $17.50 | Only one user can access, Track income & expenses, Capture & organize receipts, Maximize tax deductions, Manage cash flow |
| Plus | $49 | Upto 5 users can access, Comprehensive reporting, Multi-currency transactions, Track project profitability |
| Advanced | $117.50 | Upto 25 users can access, Powerful reporting capabilities, Auto-track fixed assets, Financial planning, Manage employee expenses, Exclusive app integrations, 24/7 support & training |
Square Invoices
Best for Integrated Payments
- Expense TrackingNo
- Recurring InvoicingYes
- Payment IntegrationSquare
About Square Invoices
Square Invoices is an invoicing solution that offers POS hardware, software, and an online store app. You can easily integrate Square Invoices with these services to streamline the business process and seamlessly receive payments. If you are looking for an invoicing app that can easily integrate with your online store, Square Invoices is the best app for you.
Headquartered in California, Square was founded in 2009.
Benefits
Square Invoices integrates with QuickBooks, Xero, FreshBooks, PandaDoc, and other business apps. It allows clients to pay through credit card, ACH bank transfer, Apple Pay, Google Pay, or Square gift card. It automatically applies tax and discounts to your invoice items while supporting connection with Square Hardware to accept in-person card payments.
Square Invoices Features
Create and send online invoices via email, text, and shared link.
Real-time invoice status tracking.
Convert approved estimates into invoices.
Recurring billing is set up for daily, weekly, monthly, and yearly intervals.
Request a part of the invoice amount as an upfront deposit.
Itemized digital or paper receipts.
Batch invoicing and multi-package estimate.
Customize invoices with preferred fields, fonts, colors, and layouts.
Square Invoices Pros/Cons
Free plan with no monthly fees.
Free Square Invoices app.
Direct refund issue from app or dashboard.
Item library to add items in invoices in one click.
Does not support partial payment.
Apply processing fees for online transactions.
Square Invoices Pricing
Square invoices have 3 pricing plans, as listed below.
| Plan | Amount (monthly) | Offerings |
|---|---|---|
| Free | Nil | Sell in person, online, over the phone, or out in the field |
| Plus | $29 + processing fees | Includes features designed specifically for restaurants, retailers, or appointment-based businesses |
| Premium | Custom + processing fees | Build a bespoke plan that meets the complexity of your operations |
Invoice Ninja
Best for Freelancers and Small Businesses
- Expense TrackingYes
- Recurring InvoicingYes
- Payment IntegrationStripe, PayPal, Authorize.Net
About Invoice Ninja
Invoice Ninja is a suite of tools essential for invoicing. Invoice Ninja is the ideal invoicing software for freelancers and small businesses, as it allows them to send unlimited invoices for up to 20 clients with its free plan.
Established in 2013, Invoice Ninja has over 200,000 users worldwide.
Benefits
Invoice Ninja allows users to choose from a large collection of templates for every industry and receive online payments through Stripe, PayPal, Apple Pay, Square, and more. It has a client-side portal to view invoices, documents, and payment history and provides automatic currency exchange and sales tax calculation.
Invoice Ninja Features
Add clients and send them invoices in seconds.
Product library tool to generate invoices and quotes.
Attach files to client invoice.
One-click payment from the invoice.
Accept payments from credit card, ACH, and PayPal.
Notification upon invoice viewing by clients.
Instant update upon receiving payments.
Customize the invoice by adding the company logo and changing the invoice color.
Recurring invoices for automatic billing of long-term clients.
Create custom invoice fields like client details and invoice products.
Automatic conversion of quotes into payable invoices.
Bulk email invoicing and product item library.
Invoice Ninja Pros/Cons
Separate apps for Windows, Mac, Linux, iOS, and Android.
Integration with thousands of apps through Zapier, Integrately, Pabbly, etc.
Invoice clients in all major global currencies and languages.
Multi-factor authentication and secure login for security.
Not scalable enough for large companies.
It is a bit difficult to set up for those who are not tech-savvy.
Invoice Ninja Pricing
The pricing plans of Invoice Ninja are as below.
| Plan | Amount (monthly) | Offerings |
|---|---|---|
| Free | $0 | 20 Clients + Unlimited Invoicing, 4 Professional Invoice Templates, Brand Invoices with Your Logo, Alerts when Invoices are Viewed & Paid |
| Ninja Pro | $12 | Unlimited Clients & Invoices, 11 Professional Invoice Templates, API Integration, Auto-Reminder Emails, Reports: Invoices, Expenses, P&L |
| Enterprise | $16 | Create Additional Account Users (up to 20 Users), Integrate Financial Accounts and Sync Banking Transactions |
BillingPlatform
Best for Enterprise Billing
- Expense TrackingYes
- Recurring InvoicingYes
- Payment IntegrationAuthorize.Net, Cybersource, Worldpay
About BillingPlatform
BillingPlatform is a billing software that offers revenue management solutions. Large enterprises often have complex billing and invoicing requirements for their products and services.
While many traditional billing software applications are not equipped enough to fulfill these needs, BillingPlatform is a dedicated solution that offers features such as enterprise-grade security and compliance, usage-based multiple pricing models, and billing integration with a payment gateway framework. These make BillingPlatform ideal for enterprise billing.
BillingPlatform was founded in 2012 and currently processes over 15000 invoices.
Benefits
With BillingPlatform, users are allowed to manage customer accounts with rules, customer-specific pricing, and account hierarchy. It allows customers to view invoice information and make payments 24/7 on the go. It has configurable dynamic invoice templates to create invoices by business unit and geography. It complies with domestic and international standards like ASC 606, IFRS 15, SOC 1 & 2, etc. BillingPlatform secures customer data with application-level encryption.
BillingPlatform Features
Create and send an invoice in PDF format.
Built-in workflows for billing automation.
Include supporting documents with the invoice.
Critical reports on billing and outstanding invoices.
Dashboard to quickly find any data.
Data analytics for actionable strategies.
Integrate with external tax engines to follow local or global regulations.
Subscription management with invoicing cycles, billing cadences, and pricing tiers.
Ongoing subscription-based billing model.
Complex recurring billing.
Dynamic billing combines multiple factors and formulas.
Usage-based billing is based on product usage.
Hybrid billing combines using different charges, usage, and subscriptions.
BillingPlatform Pros/Cons
Best-in-class security for enterprises.
APIs and pre-built connectors for integration.
Self-service customer portal to view invoices.
GDPR and PCI-compliant billing software.
Pricing information is not available.
The interface takes time for users to get used to.
PayPal Invoicing
Best for Online Payment Integration
- Expense TrackingNo
- Recurring InvoicingNo
- Payment IntegrationPayPal
About PayPal Invoicing
PayPal Invoicing is a feature of PayPal, an online payment system for sending and receiving money across geographies.
PayPal offers an integrated payment system, which makes it easier to get paid through the same platform, making it the best software for online payment integration.
PayPal was founded in 2000 and is headquartered in California, USA. It currently has over 430 million active accounts.
Benefits
PayPal invoicing allows users to send invoices using emails, sharable links, or QR code. It manages everything from the merchant dashboard and offers payment methods like credit/debit cards, installment, Apple Pay, and Venmo. PayPal invoicing is available in more than 200 countries.
PayPal Invoicing Features
Customizable invoice templates.
Real-time preview with invoice creation guide.
Save invoices as templates.
Add shipping details.
Choose from 25+ global currencies to get paid.
Add taxes, discounts, and special notes to the invoice.
PayPal Invoicing Pros/Cons
Clients can pay without a PayPal account.
No monthly subscription fees.
An easy-to-use platform for anyone.
PayPal Business app.
Complex transaction fee structure.
Only template customization available.
Wave
Best for Subscription Billing
- Expense TrackingYes
- Recurring InvoicingYes
- Payment IntegrationStripe, PayPal
About Wave
Wave is a small business invoicing software that allows companies and individuals to set up recurring invoices and automatic credit card payments for repeat customers.
Wave enables you to switch between automatic and manual billing at any time. For these reasons, Wave is the top choice for subscription billing.
Wave was established in 2010 and has more than 500,000 customers.
Benefits
Wave provides a single dashboard to manage customers and cash flow. It allows users to accept online payments at a discounted rate with expense tracking by digitally capturing receipts. Wave supports Visa, Visa Debit, Mastercard, Mastercard Debit, and American Express.
Wave Features
Create unlimited invoices and bills.
Custom invoices with logo and brand color.
Create bookkeeping records.
Automatically import bank transactions.
Generate reports to get insight.
Categorize and auto-merge bank transactions.
Accept online credit card payments or in person.
Recurring billing with automatic payments.
Instant notification on invoice view, payment, or due.
Automated reminder emails.
View invoice history.
Wave Pros/Cons
Web-based software with mobile apps.
PCI-DSS Level 1 service provider.
256-bit SSL encryption.
Email and live chat support for customers.
Phone support is not available.
Live chat support is not available 24/7.
NCH
Best for Invoice Control
- Expense TrackingNo
- Recurring InvoicingYes
- Payment IntegrationAuthorize.Net, PayPal
About NCH
NCH Express Invoice lets you manage and track your billing process. It centrally stores all customer and product information to keep them organized. Besides task automation and pre-built templates, NCH Express Invoice tracks received payments and outstanding invoices. Hence, it is the best choice for invoice control.
NCH Software was founded in 1993 and has its headquarters in Australia.
Benefits
NCH Express Invoice offers 30+ customizable invoice templates to create professional invoices and adds different tax rates for multiple businesses. It generates reports for unpaid invoices and more and integrates with inventory management software Inventoria.
NCH Features
Quickly create invoices for faster payments.
Invoice customization with logo, heading text, and notes.
Save invoices in PDF format.
Recurring invoice scheduling.
Set up business information with the wizard.
Email, print, or fax the invoice to the clients.
NCH Pros/Cons
Separate apps for Windows, Mac, Android, iOS, and Kindle.
Offline invoice and quote creation.
Invoice support for multiple businesses.
Free trial plan available for 1 home user.
No dedicated web version is available.
User interface looks outdated.
NCH Pricing
NCH Pricing starts from 10.83/month.
Sage Invoicing
Best for Automation
- Expense TrackingYes
- Recurring InvoicingYes
- Payment IntegrationWorldpay, Stripe, PayPal
About Sage Invoicing
Sage Invoicing is an impressive invoicing tool for small businesses with a focus on automation. Sage Invoicing helps to automate processes such as creating invoices from accepted quotes, setting up recurring invoices at scheduled intervals, and pulling data from uploaded receipts. These make Sage Invoicing the best software for invoice automation.
Headquartered in the UK, Sage was founded in 1981 and has over 6 million users in the world.
Benefits
Sage Invoicing allows sending custom reminders to the customers and the attachment of documents to invoices for promotion. It integrates with Google Drive and allows the addition of an association logo to show accreditation.
Sage Invoicing Features
Create beautiful and professional invoices.
Track invoice status like unpaid invoices.
Convert approved quotes into invoices.
Customize invoices with line items, headings, colors, and company logos.
Automatic recurring invoice to avoid the manual error.
Invoice status shows if it is viewed and paid.
Allow payment from the invoice.
Live exchange rates to convert currencies.
Invoice tracking on the go with mobile apps.
Sage Invoicing Pros/Cons
Stripe-powered Pay Now button for one-click payment.
Desktop and mobile apps.
Advanced reporting.
No free trial is available.
The user interface is not intuitive.
Sage Invoicing Pricing
Sage Invoicing has 3 pricing plans as are listed below.
| Plan | Amount (monthly) | Offerings |
|---|---|---|
| Accounting Start | £15 excluding 20% VAT | Create and send unlimited sales invoices, Simplify bank reconciliation, Calculate and submit VAT |
| Accounting Standard | £30 excluding 20% VAT | Multi-currency banking, Automatically updates exchange rates, Manages inventory, stock, and pricing |
| Accounting Plus | £39 excluding 20% VAT | Multi-currency banking, Automatically updates exchange rates, Manage inventory, stock, and pricing |
Invoice Expert
Best for Windows
- Expense TrackingNo
- Recurring InvoicingYes
- Payment IntegrationAuthorize.Net, PayPal
About Invoice Expert
Invoice Expert is a desktop-based invoicing software. Invoice Expert is compatible with Windows 10, 8, 7, and older versions. So, if you want to use Windows-based software, Invoice Expert is the best option for you.
Benefits
Invoice Expert offers a collection of professional templates for different industries. There are no monthly charges after purchasing the license. Invoice Expert manages inventory stock from the same platform with an invoice designer to customize the layout and set preferences.
Invoice Expert Features
Create invoices and get an all-in-one view.
Dashboard that offers a quick view of business finance.
Send invoices to clients through emails.
Unlimited items to include in the invoice.
Add multiple tax rates.
Customizable field names.
Recurring invoices.
Locate due invoices in one place.
Manage customer information.
Check invoice history.
Invoice Expert Pros/Cons
Free access to the light edition for invoicing.
Upgrade to the advanced edition with a one-time payment.
100% money-back guarantee for 30 days.
Old-fashioned UI.
No web version.
No apps for smartphones or Mac.
Bonsai Invoice
Best for Freelancers
- Expense TrackingYes
- Recurring InvoicingYes
- Payment IntegrationStripe, PayPal
About Bonsai Invoice
Bonsai Invoice is a billing software with powerful invoicing functionalities for individuals and businesses. Bonsai Invoice’s Starter plan offers features like unlimited invoices and projects, time tracking, client CRM, expense tracking, and proposals. These make Bonsai Invoice a perfect choice for freelancers who want to generate invoices.
Established in 2015, Bonsai has 500,000+ businesses as its customers.
Benefits
Bonsai Invoice offers multiple global payment options like credit cards, ACH, and PayPal. It provides subscription billing for long-term projects with options for invoice attachment to downloads after making payments and a large collection of templates for different use cases.
Bonsai Invoice Features
Create custom invoices automatically.
Set up recurring invoices for weekly, monthly, and quarterly intervals.
Send read-scripts with invoices.
Payment reminders to the clients.
Automatic late fee addition.
Scheduling feature for automated sending of invoices.
Bundled invoices.
Invoice templates for MS Word, Google Docs, PDF, and MS Excel.
Bonsai Invoice Pros/Cons
In-app chat and email support.
Payment using Bonsai Payments, Stripe, and PayPal.
Client portal for the clients to check project invoices.
Free trial available for only 7 days.
Enrollment in the free trial needs credit card information.
Bonsai Invoice Pricing
Bonsai has 3 pricing plans, Starter, Professional, and Business, that consist of monthly and yearly plans. The monthly prices of their yearly plans have been listed below.
| Plan | Amount (monthly) | Offerings |
|---|---|---|
| Starter | $21 | Unlimited Clients & Projects, Invoicing & Payments, Tasks & Time Tracking, Expense Tracking |
| Professional | $32 | Workflow Automation, QuickBooks Integration, Unlimited Scheduling Events, Remove Bonsai Branding |
| Business | $66 | Resource Planning & Scheduling, Utilization & Capacity Reporting, Profitability & Productivity Reporting, Premium Customer Support |
Comparison of the Best Invoicing Software
The table below provides a comparison of pricing and ratings for the best invoicing software.
Best Invoicing Software | Price (monthly) | Rating Geekflare’s ratings are determined by our editorial team, considering various factors to help you choose the right business software for your needs. | Learn More |
|---|---|---|---|
FreshBooks | $5.70 | ||
BILL | $29/user | ||
Xero | $0.75 | ||
Invoice2go | $5.99 | ||
Zoho Invoice | FREE | ||
Harvest | $10.80 | ||
Intuit Quickbooks | $17.5 | ||
Square Invoices | $29 | ||
Invoice Ninja | $12 | ||
BillingPlatform | On request | ||
PayPal Invoicing | 2.99% on cards | ||
Wave | $16 | ||
NCH Invoice | $10.83 | ||
Sage Invoicing | £15 | ||
Invoice Expert | $69.95 one-time | ||
Bonsai Invoice | $21 |
What is Invoicing Software?
Invoicing software simplifies the invoicing process, which includes creating, sending, and tracking invoices. Most online invoicing software applications offer invoice templates with customization facilities. Thus, companies can quickly generate an invoice for various use cases while being consistent with branding using the company logo and brand color.
Invoicing software programs also support automatic tax calculation, duplicate invoices, recurring invoices on pre-determined intervals, invoice download, invoice sharing via email, and sending automatic reminders to clients.
Many invoicing software tools enable users to check the real-time status of invoice viewing and making payments. The mobile app feature allows access to invoice data on the go. These applications also generate reports and analytics data to offer insights into different aspects of the invoice. Understanding the basic accounting terms will help maximize the use of these tools for managing the business’ finances effectively.
Is Invoicing Software the Same As Accounting Software?
No, invoicing software is not the same as accounting software because both have different purposes to serve. Invoicing software, also known as billing software programs, allows users to create, manage, and send invoices to clients more efficiently and flexibly. Additionally, for managing incoming payments and customer balances, businesses may also need dedicated accounts receivable software to streamline their cash flow and collections process.
Accounting software is a comprehensive application that manages all the financial aspects of a business. It is a suite of features, including accounts payable/receivable, payroll processing, inventory management, quotation sharing, banking and reconciliation, income statements, bookkeeping, invoicing, and financial reporting. It adheres to established accounting principles, which govern how financial data is recorded and reported.
Do Medium to Big Businesses Need Software for Invoicing?
Yes, medium and big businesses or enterprises need software for invoicing to make the process more efficient and save time on manual labor. Here are the 9 reasons medium and large enterprises should use invoicing software.
- Maintain consistency in branding
- Manage a large volume of invoices every month
- Avoid the risk of human error
- Automate calculation and data validation
- Maintain a central invoice record
- Handle diverse client requirements
- Accept payments from anywhere in the world
- Get real-time insights into cash flow and pending transactions
- Make better decisions with reports and analytics
How To Choose an Invoice Software?
To select the right invoice software for your business, it’s essential to start by evaluating your business needs. While doing that, you must consider industry-specific requirements, the number of invoices, and the complexity of tasks and consider these 11 features.
- Customization of invoices or invoice templates
- Automation of invoicing tasks
- Payment processing fees
- Reporting and analytics
- On-the-go access through mobile devices
- Free trial to check the software functionality
- User-friendly interface with no learning curve
- Helpful customer support and resources
- Scalability to accommodate your growing business needs
- Security and compliance features to protect customer data
- Integration with your existing technical stack
Is FreshBooks Better Than QuickBooks Invoice?
Yes, FreshBooks is better than QuickBooks Invoice. While both offer invoicing services, FreshBooks comes with some unique features, such as upfront deposit, automatic tax calculation, and late fee inclusion where applicable. QuickBooks offers limited integration support.
The biggest advantage of FreshBooks is its intuitive user interface. Anyone can start using it without any training. Comparatively, QuickBooks comes with a steep learning curve.
Read this detailed comparison of these applications in this FreshBooks vs QuickBooks article.
How Much Does an Invoice Software Cost?
The cost of invoicing software varies from application to application. While some invoicing tools are free, others come with different subscription tiers.
For example, plans for invoicing software like Xero and FreshBooks start from $3.76 and $5.7,, respectively. There are also mid-range invoicing programs like Wave (starts at $16) and Bonsai (starts at $21).
Are There Free Invoicing Software?
Yes, Zoho Invoice, Harvest, Invoice Ninja, and Invoice Expert offer free plan with the basic features. Alternatively, you can use Geekflare online invoice generator to create a FREE invoice in few seconds.
Is There CRM Software With an Invoice Generator Feature?
Yes, Bonsai is CRM software with an online invoice generator feature. While it lets you manage your existing clients and keep projects organized, you can also use the invoice generator to bill clients.
The invoice generator tool allows you to include the client name, address, quantity, unit price, tax, and due date to create a full-fledged invoice in a few seconds. It also lets you download the invoice to share with the clients.
How Do Invoice Software and Billing Software Differ?
Invoicing software and billing software serve almost similar purposes in generating an invoice or bill against some products or services. However, there are some differences between invoice software and billing software, which are as follows:
- Invoicing software generates invoices for B2B clients. Billing software creates bills for B2C scenarios.
- Invoicing software creates invoices before the transaction. Billing software generates bills after the transaction.
- Invoice applications are used in long-term projects, bulk purchases, and contract services. Billing software is used in retail services and one-time upfront payments.
- With invoicing tools, users create complex invoices with detailed breakdowns of services. Billing software creates much simpler bills with only basic information.
To learn about billing applications ideal for other use cases, read this article on the best subscription billing software.
What Are the Best Billing Software for Team Managers?
Harvest is the best billing software for team managers, as it lets them track the time invested by the team members into certain tasks and create invoices accordingly. Harvest also converts timesheets into invoices automatically.
You may read this article on time billing software to learn about other time-tracking applications.
To choose the right billing software for team managers, make sure the software offers the following features:
- Integration with project management or task management tools
- Time tracking of team members and generating invoices based on the tracked time
- Collaboration with team members for access and contribution
- Approval workflow for invoices to set a maximum limit for expenditure
- Access control for each user to avoid unauthorized access to sensitive data
What are the Other Enterprise Software?
Other enterprise software includes monday.com for project management, Rippling for HR and ATS, ADP for payroll processing, NetSuite for ERP, Salesforce 360 for CRM, SignNow for electronic signature, Shopify for POS, Slack for communication, and Stripe for payment processing.