A better way to manage your team password!
How do you manage your password? Still maintaining an excel sheet and shared across the team?
I understand sharing credentials through excel sheet works, but it has a lot of complexity and not secure enough.
There is a better and secure way to share the password with your team, thanks to the following fantastic tools. But, before getting into the tools list, why do you need the password manager?
When you work in a team and managing multiple products, applications, servers, infrastructure then there is a high chance that you will have some generic credentials. The credentials which will be used by any one of the team members. And, the fun starts when someone changes the password and not communicate with the rest of the members.
Have you had this situation?
To manage the generic credential in a better way, there are multiple open source, FREE and commercial Password Manager tools available to use. Let’s explore them.
KeePass is an open-source password safe tool which is easy to use and light-weight. You can store all types (FTP, SMTP, Console, Firewall, Website, Members, etc.) of a password.
All passwords are stored in a single database which is protected with a unique master password or key file. So the key here is to keep the master password safe and protected as that will allow unlocking all the stored passwords in a database.
Password database is encrypted with AES and Twofish algorithms, so you know its secure. Official download is available for Windows and portable. However, there are many unofficial downloads available for a different platform like Linux, Android, Mac OSX.
Portable version makes life much easier as you can use that within USB drive and plug into any Windows computer, whenever you want. Some of the worth mentioning features are:
- Export password entries in CSV, XLS, TXT, XML and HTML format
- Import from TXT and CSV
- Generate password randomly
- Search the password
- Know when it was created, modified and going to expire
Do you know Dashlane got a business plan?
You can use on multiple devices to create, share and manage the credentials. Dashlane is a SaaS-based solution and pricing starts from $4 per month. Let’s check out some of its features.
- Built-in password generator to create a unique and secure password
- Share password securely with team member or group
- 2-FA integration
The advantage of using a cloud-based password manager like Dashlane is all credentials are synced so you can access from anywhere – Android, iOS, Linux, MAC, Windows. Go ahead and give a try to see how it works.
Store every sensitive information (password, account, license, notes, PIN, etc.) locally on your device. Enpass is a cross-platform solution, and it works on a wearable device as Apple Watch and Android wear too.
Enpass got an optional feature to sync your data to a cloud provider such as Google Drive, Box, One Drive, iCloud. But don’t worry, all data gets encrypted using AES-256 for the sync. The following are some of its features.
- Import from other password managers
- Be organized with folder and sub-folders
- In-built auditing to make you aware of weak or strong password
- Support password recipes to generate a pronounceable password
And, with the help of browser extension, you don’t need to type user and password manually instead autofill.
An open source and self-hosted solution. Passbolt is built for the teams, and the below picture explains how it works!
But, if you don’t want to manage the installation and administration yourself, then you can use their cloud-hosted solution.
Self-hosted or cloud, you choose.
Passwork let you store passwords in a structured way with tag and color labeling. You can invite your team members and control the permission between read-only and full rights. It allows you to import and export the data from CSV format.
Some of the features are:
- One-click login
- Custom vault permission
- Detailed activity log so you know who is accessing
- In-built version control so you can roll-back if necessary
- Password overview strengths so you can take action and prioritize
Passwork is available through web browsers, mobile devices, and browser extensions.
Use it for a personal, team or an entire organization. Bitwarden uses multi-security algorithms and available as self-hosted or SaaS.
If you choose to self-host, then you can do it on Windows, Linux, macOS, and Docker. Let’s check out some of their features.
- Audit trail of user’s action
- Let user have access to a password as need-basis with ACL and user groups
- Share with other team members
- Duo security for enhanced security
Get it started with FREE Plan to see how easy it is to use.
Psono is an enterprise-ready open-source password manager with the following features.
- Multifactor authentication with the support of Duo, Google Authenticator, and Yubikey
- Password sync to use on multiple devices
- Multiple levels of encryption
- In-built auditing
Enterprise edition support LDAP integration, audit logging and more.
Perfectly built for IT teams. Hypervault allows you to store not just the user and password but all kind of relevant fields – port, server, connection details, license, etc.
Some of the features are.
- More than 50 password templates for popular services
- Multiple security – 2FA, Salt, PBKDF2, Iterations, etc
- Categorize the credentials
A free open-source with more than 4 million downloads. Password Safe is one of the popular one and available in multiple languages.
A master password protects password database.
A popular choice among personal or business use. LastPass for business is a great way to secure all the IT related password.
LastPass offers an enterprise-level solution like LDAP and AD federated integration which makes easy for an employee to use their existing credential. All the credentials are managed centrally. They are trusted by more than 40,000 organizations globally and offer a trial.
Storing passwords can be a nightmare when working in a large team and I hope the above tools help you to ease the job. Don’t let someone steal your password; use the right tools to protect and manage.