A better way to manage your team password!

How do you manage your password? Still maintaining an excel sheet and shared across the team?

I understand sharing credentials through excel sheet works, but it has a lot of complexity and not secure enough.

There is a better and secure way to share the password with your team, thanks to the following fantastic tools. But, before getting into the tools list, why do you need the password manager?

When you work in a team and managing multiple products, applications, servers, infrastructure, then there is a high chance that you will have some generic credentials. The credentials will be used by anyone of the team members. And, the fun starts when someone changes the password and not communicate with the rest of the members.

Have you had this situation?

To manage the generic credential in a better way, there are multiple open-source, FREE, and commercial Password Manager tools available to use. Let’s explore them.

KeePass

KeePass is an open-source password safe tool that is easy to use and light-weight. You can store all types (FTP, SMTP, Console, Firewall, Website, Members, etc.) of a password.

All passwords are stored in a single database that is protected with a unique master password or a key file. So the key here is to keep the master password safe and protected as that will allow unlocking all the stored passwords in a database.

The password database is encrypted with AES and Twofish algorithms, so you know its secure. Official download is available for Windows and portable. However, there are many unofficial downloads available for a different platform like Linux, Android, Mac OSX.

The portable version makes life much easier as you can use that within USB drive and plug into any Windows computer, whenever you want. Some of the worth mentioning features are:

  • Export password entries in CSV, XLS, TXT, XML and HTML format
  • Import from TXT and CSV
  • Generate password randomly
  • Search the password
  • Know when it was created, modified and going to expire

Keeper

With astonishing features, Keeper Security takes password management on a whole different level. It is a great tool to store your passwords and stay away from the next cyber attack. And I am not just making that up. Keeper Security is trusted by brands like Google, Samsung, and Amazon. That makes it quite self-explanatory!

This tool literally eliminates the risk of a data breach with features like:

  • Private vaults for each user
  • Auto-generates strong passwords
  • Easy and secure folder sharing
  • Protected file storing
  • Elegant admin panel
  • Info-rich reports and audit scores for security controls

Another cool thing about this tool is that it’s available for use on almost all devices, including Laptop, PC, Mobile, and Tablet. The business version is priced $2.50/month/user and comes with a free trial as well.

Hypervault

Perfectly built for IT teams. Hypervault allows you to store not just the user and password but all kinds of relevant fields – port, server, connection details, license, etc.

Some of the features are.

  • More than 50 password templates for popular services
  • Multiple security – 2FA, Salt, PBKDF2, Iterations, etc
  • Categorize the credentials

Dashlane

Do you know Dashlane got a business plan?

You can use multiple devices to create, share, and manage the credentials. Dashlane is a SaaS-based solution, and pricing starts from $4 per month. Let’s check out some of its features.

  • Built-in password generator to create a unique and secure password
  • Share password securely with team member or group
  • 2-FA integration
  • Autofill

The advantage of using a cloud-based password manager like Dashlane is all credentials are synced so you can access from anywhere – Android, iOS, Linux, MAC, Windows. Go ahead and give a try to see how it works.

Enpass

Store every sensitive information (password, account, license, notes, PIN, etc.) locally on your device. Enpass is a cross-platform solution, and it works on a wearable device as Apple Watch and Android wear too.

Enpass got an optional feature to sync your data to a cloud provider such as Google Drive, Box, One Drive, iCloud. But don’t worry, all data gets encrypted using AES-256 for the sync. The following are some of its features.

  • Import from other password managers
  • Be organized with folder and sub-folders
  • In-built auditing to make you aware of a weak or strong password
  • Support password recipes to generate a pronounceable password

And, with the help of browser extension, you don’t need to type user and password manually instead autofill.

Passbolt

An open-source and self-hosted solution. Passbolt is built for the teams, and the below picture explains how it works!

But, if you don’t want to manage the installation and administration yourself, then you can use their cloud-hosted solution.

Passwork

Self-hosted or cloud, you choose.

Passwork lets you store passwords in a structured way with tag and color labeling. You can invite your team members and control the permission between read-only and full rights. It allows you to import and export the data from CSV format.

Some of the features are:

  • One-click login
  • Custom vault permission
  • Detailed activity log so you know who is accessing
  • In-built version control so you can roll-back if necessary
  • Password overview strengths so you can take action and prioritize

Passwork is available through web browsers, mobile devices, and browser extensions.

Bitwarden

Use it for a personal, team, or an entire organization. Bitwarden uses multi-security algorithms and available as self-hosted or SaaS.

If you choose to self-host, then you can do it on Windows, Linux, macOS, and Docker. Let’s check out some of their features.

  • Audit trail of user’s action
  • Let the user have access to a password as need-basis with ACL and user groups
  • Share with other team members
  • Duo Security for enhanced security

Get it started with FREE Plan to see how easy it is to use.

Psono

Psono is an enterprise-ready open-source password manager with the following features.

  • Multifactor authentication with the support of Duo, Google Authenticator, and Yubikey
  • Password sync to use on multiple devices
  • Multiple levels of encryption
  • In-built auditing

Enterprise edition supports LDAP integration, audit logging, and more.

Password Safe

A free open-source with more than 4 million downloads. Password Safe is one of the popular ones and available in multiple languages.

A master password protects the password database.

LastPass

A popular choice among personal or business use. LastPass for business is a great way to secure all the IT related passwords.

LastPass offers an enterprise-level solution like LDAP and AD federated integration which makes easy for an employee to use their existing credential. All the credentials are managed centrally. They are trusted by more than 40,000 organizations globally and offer a trial.

Conclusion

Storing passwords can be a nightmare when working in a large team, and I hope the above tools help you to ease the job. Don’t let someone steal your password; use the right tools to protect and manage.